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[00:00:01]

YOU CALL TO ORDER THE FEBRUARY 25TH WORKSHOP. FORMER COMMISSIONER BOLTON. GOOD

[Call to Order]

MORNING COMMISSIONER GALEN. COMMISSIONER FISHMAN. GOOD MORNING. I SMELL FLACCO.

GOOD MORNING. MAYOR GOMEZ GOOD MORNING. PLEASE START. AND COMMISSIONER BALTIMORE LEVENSON. LEGISLATE. FROM. THE. UNITED STATES OF AMERICA WHICH IS. ONE NATION INDIVISIBLE WITH LIBERTY AND JUSTICE FOR ALL. ALL. RIGHT. HAVE. MR. TAAFFE. MY.

[1. Presentation on Slope Correction Project on N. Pine Island Road]

PRESENTATION AND SLOPE CORRECTION PROJECT FOR NORTH PLATTE ISLAND. THANK YOU.

INTERESTING. ALL RIGHT. GOOD MORNING. MAYOR FLIES MAY I COMMISSIONERS. MY NAME IS TOM. I'M DIVISION DIRECTOR FOR HIGHWAY AND BRIDGE MAINTENANCE FOR BROWARD COUNTY. WE'RE HERE TO TALK A LITTLE BIT ABOUT THE ROADWAY SUPER ELEVATION WHICH IS A SAFETY PROJECT ON PARK IN THE VALLEY ROAD IN TAMARACK AND THAT AND WHAT ENOUGH FOR A LOT OF QUESTIONS. ANY QUESTIONS YOU MAY HAVE. BUT BEFORE I GET STARTED FIRST I WOULD LIKE TO INTRODUCE MY TEAM THAT'S HERE WITH ME TODAY LUIS VELEZ WHO IS THE PROJECT MANAGER JULIO RABIA AND STANLEY BATEMAN WHO WILL SERVE AS THE INSPECTOR ON THE PROJECT. SO BEFORE WE GET INTO THIS THE MOST. LET ME START WITH MOST OF THE ROADWAYS IN SOUTH FLORIDA HAVE WHAT'S CALLED A NORMAL CROWD. WHAT THAT IS IS THE ROAD IS SLOPED THIS WAY. AND WHAT IT DOES IS IT ALLOWS FOR STORM WATER TO DRAIN ON A ROADWAY GETS TO DECIDE A ROAD AND THEN IT GETS COLLECTED AND GETS TREATED PIPED AWAY FROM THE ROADWAY IN AND THAT WORKS OUT REALLY WELL IN MOST INSTANCES BECAUSE MOST OF THE ROADWAY IN SOUTH FLORIDA AND BROWARD COUNTY ARE ON A GRID PATTERN NOT SOUTH EAST WEST. WE DON'T HAVE A LOT OF CURVE ROADWAY JUST WHAT HAPPENED THIS ACTUALLY ROADWAYS CURVE AND THIS HAS THE SHARP CURVE AND OVER TIME WHAT WE EXPERIENCE IS PEOPLE TRAVELING VERY HIGH SPEED TEND TO FLY OFF THE ROAD. WORKING WITH CITY STAFF WE HAVE IN STORE WE TRY TO REDUCE THE SPEED LIMIT AT GUARDRAILS BUT WE'RE COMING BACK AND IT HASN'T GOT TO DEAL WITH THE FACT THAT WE REALLY WANT IT. PLUS THIS PROJECT IS COMING THROUGH. WHAT IS SUPER ELEVATION ESSENTIALLY WHAT IT IS IS IT ALLOWS THAT IT HELPS THE DRIVER STAY ON THE ROAD BETTER AND YOU SEE THIS A LOT ON THE CURVE ROADWAY OR RAMPS WHICH HAS A LOT OF CURVATURE TO IT ESSENTIALLY. AND WHAT WE'RE TRYING TO DO ON THIS PROJECT IS TO INSTALL THE SUPER ELEVATION WITH TO ASSIST THE DRIVER TO GO AROUND THE CURVE AND HELP PREVENT ACCIDENTS. WHERE THE PROJECT IS THAT IS ESSENTIALLY FROM CITY NINTH STREET TO SOUTH HEY THAT'S THE ENTIRE LENGTH OF THE PROJECT. THE BLUE SECTION THAT YOU SEE THERE ARE THE SECTION IS THE SECTION THAT WE NEED TO INSTALL THERE. THE SUPER ELEVATION TO THE REST OF THE PROJECT IS JUST TO TIE IN AND SO WE CAN ADD OTHER FEATURES THAT WE WOULD LIKE TO ADD SUCH AS THE BIKE LANES. SO WHAT IS THE PROJECT IS TO INCREASE THE SLOPE SUPER ELEVATION. WE'RE GOING TO BE CARRYING A DRAINAGE SYSTEM AND WHY WE'RE OUT THERE THERE'S NOT A LOT OF DAMAGES BUT WHATEVER IS IN A WAY WE'LL REPAIR IT. WE'RE AT THE BIKE LANE AND WE'LL RESURFACE THE ENTIRE LENGTH THIS IS THE SECTION FROM YELLOW TO YELLOW IS WHERE WE'LL BE RESURFACING IN CENTRAL BASIS FROM SUNDAY NIGHT TO SOUTH GATE AT SIGNING MARKING NEW ASPHALT HOW LONG IT'S GOING TO TAKE WITH ALL THE PLANNING THAT'S ALREADY GONE INTO WE BELIEVE DURING CONSTRUCTION IT'S GOING TO TAKE APPROXIMATELY FOUR MONTHS SO THE SCHEDULE THERE'S A LOT OF BALANCES THAT HAS TO BE DONE. YOU KNOW WE THOUGHT ABOUT DOING THIS IN THE SUMMER WHEN IT'S LIGHTER. UNFORTUNATELY THIS SUMMER WE CONTEND WITH A LOT OF RAIN AND THAT REALLY SLOWS DOWN CONSTRUCTION PARTICULARLY YOU KNOW ANY ASPHALT OR DRAINAGE WORK THAT WE HAVE TO DO. SO WE'RE WE WOULD LIKE TO DO THIS IN THE SPRING. THERE IS A SCHOOL TERRIBLE HIGH SCHOOL VERY NEARBY WE'RE PROPOSING TO AT HAVE VSO ESCORT THE KIDS AROUND THAT WORKS THOUGH. JUST DURING THE SCHOOL HOURS TO MAKE SURE THEY GET THROUGH SAFELY. I KNOW THERE'S A LOT OF KIDS THAT GO INTO THE SHOPPING CENTER. AND SO WE DON'T HAVE TO CONTINUE A LOT OF RAIN. NOW WHEN ARE WE GOING TO DO THE PROJECT. IT'S GOING TO BE MOSTLY DONE DURING THE DAY. WE WERE

[00:05:05]

CONSIDERING THIS. THINGS ARE SUCH THAT INSTALLING THE BASE REMOVE AN EXISTING SIDEWALK ADDING DRAINAGE ALL BE DONE DURING THE DAY. HOWEVER FOR THAT WE'RE CONSIDERING MAYBE HAVING THE PAVING WORK HAS TO BE DONE AT NIGHT UNFORTUNATELY BECAUSE DURING A DAY WE DO IT DURING A DAY WE WOULD HAVE TO CLOSE DOWN ALL THE BUILDINGS IN ONE DIRECTION AND SHIFT ALL THE TRAFFIC ON ONE SIDE. 3000 MOTORISTS THAT USES PINE ISLAND NOW. NOW THAT'S TWO TO BE DISCUSSED AND I'M HOPING TO GET A LOT OF INPUT FROM THE COMMISSIONERS. AND HERE TO GIVE US YOUR FEEDBACK ON WHAT HOW WE HOW YOU THINK THAT SHOULD BE DONE OF COURSE. GOOD NIGHT FOR THE PAINTING OPERATION. IT'S GONNA BE A LOT OF NOISE NOT A LOT OF NOISE BUT YOU KNOW VEHICLES BACKING UP THAT KIND OF STUFF. DURING THE DAY. THERE'S GONNA BE A LOT OF LOT OF TRAVEL TIME DELAY FOR THE DRAINAGE WORK AND THE SIDEWALK WORK AND THE BASE WORK CAN BE DONE DURING THE DAY AND WE'RE ONLY GOING TO CLOSE DOWN ONE LANE ONE IN THE DIRECTION THAT WE'RE WORKING ON SO WE CAN SHIFT TRAFFIC AROUND THERE. WE'LL MAINTAIN ALL THAT ACCESS TO ADJACENT PROPERTY THOSE VARIABLE MATS ASSIGNED TO LET PEOPLE KNOW AND COUNTY STAFF WILL BE ONSITE WENT ON FROM BEGINNING TO END AGAIN. WE'LL HAVE TO CONTACT COUNTY INSPECTOR ONSITE THEIR WHOLE DURATION OR PROJECT. THE PROJECT MANAGER WILL ALSO BE ONSITE AND WE AVAILABLE BY PHONE AND E-MAIL AND I'LL ALSO BE AVAILABLE. WHAT'S THE NEXT STEP. IF EVERYTHING GOES WELL BROWARD COUNTY WILL ISSUE A NEWS RELEASE AFTER DISCUSSION HERE. WELL WE'LL OF COURSE TALK TO THE HIGH SCHOOL PRINCIPAL AT TERMINAL HIGH SCHOOL TO WORK WITH THE PLAN ON HOW TO ESCORT THE KIDS AROUND THE WORK ZONE AND WE'LL FINALIZE THE PLANS HAVE THE CONTRACT READY TO ALLOW THEM TIME TO PROCURE AND BE READY SO WHEN THEY'RE ON SITE THEY WILL BE ONSITE FROM BEGINNING TO END. WE'RE HOPING TO WORK WITH YOU ON THE TWO NOTIFIES THE HOMEOWNER ASSOCIATIONS BECAUSE WE THINK YOU KNOW THE CHOICE MUCH BETTER THAN WE DO AND THE FINISHED PRODUCT IS WHAT YOU SEE HERE. THIS IS A VERY SIMILAR PROJECT THAT WE WE DID RECENTLY ABOUT A YEAR AGO. THIS IS OAKLAND AND FLAMINGO. VERY SIMILAR SITUATION WHERE THEY WERE AT A SUPER ELEVATION BECAUSE OF THE SHARP CURVE AND THIS IS THE END PRODUCT OF THAT PROJECT THAT WAS RECENTLY COMPLETED. BY THE WAY TO STAFF AND COMPLETED A PREVIOUS PROJECT AND A CONTRACTOR IS THE SAME TEAM THAT WILL BE WORKING ON THIS PROJECT QUESTIONS PLEASE. YES. OK. OK. VICE MAYOR AND THE ENTRANCE ON EIGHTY FIRST STREET IS THE MAIN ENTRANCE INTO THE WOOD COMMUNITY. SO WE ALREADY HAVE CONSTRUCTION GOING ON IN WOULD NOT SO TO ADD TO THE CONSTRUCTION TRAFFIC. AND TO TAKE AWAY A LANE IS GOING TO BE EXTREMELY DIFFICULT. THE GUARDRAIL THAT WAS INSTALLED ON THE NORTH SIDE EVER SINCE THAT GUARDRAIL WAS INSTALLED. WE HAVE HAD MORE ACCIDENTS AND THAT'S BEEN A PROVEN FACT. SO I'M CONCERNED WHAT TYPE OF DATA DO WE HAVE SHOW THAT THIS IS ACTUALLY GOING TO PREVENT ACCIDENTS. IS THERE SUCH A THING. WELL THIS HASN'T BEEN INSTALLED SO THERE'S NO DATA TO PROVE THAT AT OTHER LOCATIONS THAT YOU'VE USED THIS PROCESS. SURE. WE CAN CERTAINLY PULL THE DATA ALTHOUGH IT'S VERY EARLY FROM THE PREVIOUS PROJECT THAT WE DID ALTHOUGH AS IT'S BEEN INSTALLED THAT LONG SO I CAN ONLY GET WHAT DATA IS AVAILABLE SINCE THEN BUT IT'S BEEN PROVEN IN OTHER PLACES AND IT'S ACTUALLY THIS IS IN THE DESIGN STANDARDS THAT AT LEAST IN THE CURRENT DESIGN STANDARD IT WASN'T IN THE DESIGN STANDARD BACK DOWN WHEN THEY BUILT THE ROAD. THAT SHOWS THAT ONCE YOU AND IT'S ALSO IS JUST NATURAL TENDENCIES FOR VEHICLE IT'S JUST BASIC PHYSIC WHEN THE ROAD IS CURVED THIS WAY AND YOU'RE DRIVING AROUND THE CURVE THIS WAY THEY TEND TO SLIDE OFF IF THE CURVE IS REALLY STRONG. ONCE WHAT WE'RE DOING IS TO INCREASE THE SUPER ELEVATION TO HELP THE CAR GOING AROUND THE CURVE VERY SIMILAR TO THE REASON ALL THE RACING TRACK HALF VERY THE SUPER ELEVATION BECAUSE THOSE VEHICLE OFFERS PEOPLE AROUND VERY HIGH SPEED AND

[00:10:03]

IT HELPS PULL THE CAR INTO THE CURVE RATHER THAN LET IT SLIDE OUTSIDE A CURVE.

TO ANSWER YOUR QUESTIONS I HAVE ONLY ONE PROJECT RECENTLY WAS DONE ON OPENING AN AREA FIRST AND NO SORRY OAKLAND ON FLAMINGO AND I'LL CERTAINLY BE HAPPY TO PROVIDE YOU WITH THAT DATA THROUGH AGAIN. WHY WAS THIS LOCATION CHOSEN. THIS LOCATION WAS CHOSEN BECAUSE THIS CURVE DOES NOT MEET THE CURRENT DESIGN STANDARD OK. THIS IS GOING TO BE AN ISSUE AND I CAN TELL YOU THAT THERE WILL BE AN UPRISING IN THE COMMUNITY BECAUSE THERE ARE ALREADY NO WHITE SHALL WE SAY BECAUSE OF ALL THE CONSTRUCTION GOING ON AND ALL THE TRAFFIC BECAUSE OF CONSTRUCTION. SO YOU ADD ALL OF THAT ADDITIONAL TRAFFIC AND TAKE AWAY A LANE. IT'S GOING TO BE AN ISSUE. WHEN ARE YOU TALKING ABOUT STARTING THIS PROJECT. WE'RE THINKING TO START IT IN SPRING WHICH WOULD BE APRIL MAY TIMEFRAME. THAT'S RIGHT. WHAT WOULD YOU SUGGEST WE START THIS PROJECT ON A COUPLE OF YEARS. UNFORTUNATELY THE CRASH DATA THAT WE'VE SEEN THEN AND YOU BROUGHT UP A GOOD POINT. WE GET A LOT OF REQUESTS. IN FACT A REQUEST FOR GUARDRAIL CAME FROM CITY STAFF AND UNDERSTANDABLY AND A LOT OF PEOPLE WALKING ALONG THERE BECAUSE THE CAR AND I TRY TO EXPLAIN THIS TO PEOPLE ALL THE TIME IS THE GUARDRAIL ITSELF IS ACTUALLY A HAZARD. IT DOES PROTECT YOU FROM WALKING BEHIND A GUARDRAIL BUT IF YOU'RE A VEHICLE YOU'RE RUNNING TO GO AROUND THIS KIND OF DAMAGE YOUR CAR THERE'S JUST NO OTHER WAY AROUND THAT. SO THAT ULTIMATE SAFE SOLUTION AND QUITE HONESTLY IT WAS THE SHORT TERM SOLUTION AND THE ULTIMATE SAFE SOLUTION IS TO INSTALL WHAT IS CALL IN THE DESIGN STANDARD FOR THE ROADWAY TO BE AND THAT'S WHAT WE BELIEVE IS GOING TO HELP THE GUARDRAIL THEN BE REMOVED. YES THE GUARDRAIL WOULD THEN BE REMOVED BECAUSE THERE'LL BE NO NEED FOR AT THAT POINT. OK BUT STATISTICS PROVE THAT WITH THE GUARDRAIL BEING THERE THERE HAVE BEEN. WAY MORE ACCIDENTS ALMOST DOUBLE I BELIEVE. SO WHY NOT JUST REMOVE THE GUARDRAIL NOW BECAUSE WE WOULD GO BACK TO THE PREVIOUS SITUATION WHERE WE WE DIDN'T HAVE A GUARDRAIL AND THERE WAS A NUMBER OF ACCIDENTS THAT WENT PAST THE GUARDRAIL AND ALMOST HIT A FEW PEOPLE THAT WERE WALKING ALONG THE SIDEWALK. SO IT'S MORE PEDESTRIAN SAFETY PEDESTRIAN BUT PEOPLE WERE ANYWHERE THAT AARON VEHICLE CAN GET THROUGH. YES. OK. THE OTHER QUESTION I HAVE WE SAW THE SPAN THE BLUE SPAN. HOW DO YOU INTEGRATE THAT INTO THE YELLOW SPAN. SURE. SO THAT'S THE PURPOSE OF THE THE YELLOW AREA IS TO TRANSITION. SO ESSENTIALLY THE ROADWAY IS GOING TO BE ONCE THE PROJECT IS COMPLETED IS GOING TO BE SLOW SUPPLY CURVE INTO THE INSIDE. WE NEED IT. WE NEED THAT DISTANCE TO DROP IT BACK TO WHAT'S NORMAL CROWD. WHICH IS WHY THE ROAD MOST OF THE OTHER ROADWAYS TOO. THAT'S HOW WE SLAMMED IT BACK IN TRANSITION. OK SO YOU'LL HAVE NEW PAVING ON THE BLUE SPAN THEN IT WILL BE GUIDED INTO THE YELLOW SPAN YOU KNOW NEW PAVING IS GOING TO BE FROM THE ENTIRE LENGTH OF PROJECT BETWEEN 79 AND SOUTHGATE SEVENTY NINTH. YES THE SOUTH GATE IS HALF LENGTH OF THE PROJECT. OK BUT WHAT ABOUT THE. THE YELLOW SPAN TO THE SOUTH OF 79 TO THE SOUTH. SEVENTY NINE. THAT'S JUST THE TRANSITION OF BACK IN TO COVER THAT INTERSECTION. YES I THINK I UNDERSTAND THE LOGIC OF IT. HOWEVER THE TIMING IS REALLY BAD AND YOU ALREADY KNOW HOW CROWDED THE TRAFFIC IS ON PINE ISLAND. AND YOU SAID YOU DO SOME IN THE DAY SOME AT NIGHT. YOU HAVE A NOISE ISSUE. YOU HAVE HOMES BATTLING UP AGAINST THOSE THINGS TO BE WORKING AT NIGHT IN THEIR BACKYARDS. I JUST DON'T THINK THAT'S FAIR TO THE COMMUNITY. SO I DON'T KNOW HOW WE GET AROUND THIS BUT I THINK WE HAVE TO FIND A BETTER WAY FOR IT SO AS NOT TO INTRUDE ON THE NEIGHBORS AND INTRUDE ON THE TRAFFIC AND CAUSE MORE OF A PROBLEM THAN WE ALREADY HAVE RIGHT NOW. I SEE YOUR POINT BECAUSE THERE IS JUST A BALANCE THAT WE HAVE TO DO DURING THE DAY. THERE'S MORE TRAFFIC AT NIGHT THERE'S LESS TRAFFIC AT NIGHT. PEOPLE ARE SLEEPING. THEY DON'T WANT TO HEAR THE NOISE. EXACTLY. BUT SOMEHOW SOME WAY WE HAVE TO PERFORM THE WORK. AND THERE'S NEVER A PERFECT TIME

[00:15:04]

UNFORTUNATELY. ANYTIME A CONSTRUCTION IS GOING TO BE DISRUPTED. BUT SOME OF THE THINGS THAT WE'VE DONE HERE IS YOU HAVE A TEAM THAT WE HAVE THIS EXPERIENCE. THE CONTRACT THAT WE HAVE OUR EXPERIENCE. THE TIMING WHICH WOULD TRYING TO DO THE BEST WE CAN WE TRY NOT TO DO IT IN THE WINTER WHEN THERE'S A LOT OF TRAFFIC WHERE WE CAN'T DO IT IN THE SUMMER BECAUSE THEN YOU GO IN AND STOPPING BECAUSE AS SOON AS THE RAIN EVERYTHING HAS TO STOP. IN FACT WE CAN BUY A LOT OF ASPHALT WHEN WHEN THE ASPHALT PLANTS CLOSE. SO I I DO SEE YOUR POINT. I MEAN I HEAR I HEAR IT ALL THE TIME WHEN EVERY TIME WE DO CONSTRUCTION I MEAN UNFORTUNATELY THOUGH I'M GOING TO BE THE ONE THAT'S GOING TO GET ALL THE CRAZY PHONE CALLS YOU CAN TRANSFER ME. OH OK. I LIKE THAT. YOU KNOW I ALSO HAVE THIS VISION YOU SAID IT'S KIND OF LIKE A RACETRACK WITH A TRACK WITH A BANK AROUND IT. I JUST HAVE THIS VISION WE HAVE SPEEDERS AT NIGHT ALONG SOUTHGATE. THEY LIKE TO DRAG RACE. I JUST HAVE THIS VISION OF THEM USING THAT NOW IS THEIR BANKING AREA. AND YOU KNOW SPEEDING EVEN WORSE SAID NO I REALLY DON'T THINK SO. BUT I MEAN QUITE HONESTLY WHEN WE WE NEVER DID WE DID THE REDUCTION BUT WE DID THE GUARDRAIL AND IT'S JUST PEOPLE GONNA DRIVE THROUGH IT IS THERE THE WAY THEY NORMALLY RIDE WHAT WE'RE TRYING TO DO IS PROVIDE SAFE ROADWAY. OK. THAT'S ALL WE'RE TRYING TO DO. AND BELIEVE ME I UNDERSTAND THE LOGIC BEHIND IT. I JUST KNOW THE REALISTIC SIDE OF DEALING WITH THE RESIDENTS FOR SURE AND I APPRECIATE THOUGHTS ON YOU. I DO UNDERSTAND THE NEED FOR THE PROJECT BUT I ALSO HAVE CONCERNS AS SOMEBODY WHO TRAVELS THAT. PORTION OF THE ROADWAY AND HAVE HAD TO WAIT FOR THE YOUNG PEOPLE CROSSING THE STREET FROM TARA VELLA HIGH AGAINST THE LIGHT WHATEVER PROPOSAL YOU AND THE PRINCIPAL COME UP WITH US TO BE ABLE TO PROTECT THOSE STUDENTS I'M SURE THEY'RE GOING TO DO EVERYTHING AND ANYTHING THEY CAN TO NOT ABIDE BY THAT AGREEMENT. IT'S KIND OF GOES ALONG WITH BEING A TEENAGER. YES. I HAVE TO GO. YEAH I MEAN SCHOOL ENDS JUNE 27. IF WE COULD PUSH IT BACK AT LEAST THAT LATE OR YOU KNOW THAT LONG JUST SO THAT WE DON'T HAVE TO DEAL WITH THE STUDENTS WHEN THEY GET IN AND OUT OF SCHOOL THAT'S THAT AREA THAT CORRIDOR IS A MESS. TRAFFIC BACKS UP TO 80 FIRST BECAUSE PARENTS ARE DROPPING STUDENTS OFF AT THAT LEFT HAND TURN LEFT OR THE RIGHT HAND TURN LANE OR THE LEFT HAND TURN LANE. I MEAN IT'S TWICE A DAY. THAT CORNER IS A MESS FOR US TO ADD TO THAT MESS. SOMEBODY IS GOING TO GET HURT. WE'RE GOING TO. WHAT WE'RE TRYING TO AVOID AND ACCIDENTS IS GOING TO. MY CONCERN IS SOMEBODY IS GOING TO GET HURT. I HEAR YOUR CONCERN AND THAT'S CERTAINLY UP FOR THE BOARD TO UNDERSTAND. WE WE ARE PROPOSING TO HAVE A POLICE OFFICER EVERY TIME THE KIDS ARE USING THAT AREA. WE CAN WAIT UNTIL SUMMER. I MEAN HOWEVER JUST AS LONG AS YOU UNDERSTAND THAT IN THE SUMMER WE OBVIOUSLY WE GET A LOT OF SUMMER RAIN AND THAT DOES SLOW DOWN CONSTRUCTION. SO THAT'S THE BALANCE WE WE CAN CERTAINLY PUSH IT BACK A COUPLE OF MONTHS AND WAIT TILL SCHOOL ENDS. AND YES. AS THE ELECTED OFFICIALS A LITTLE MORE TIME TO PREPARE OUR RESIDENTS. COMING AT THE END OF FEBRUARY TO TELL US SOMETHING'S GOING TO START IN APRIL. MAYBE MARY IS KIND OF TIGHT FOR US BUT IF WE'RE ABLE TO GET THE WORD OUT AND LET THEM KNOW THAT WE'VE DISCUSSED IT AND BECAUSE OF OUR CONCERNS IT'S HAPPENING IN THIS TIME FRAME MIGHT MAKE IT A BIT EASIER FOR THEM TO MANAGE. I DON'T KNOW BUT I DON'T KNOW ABOUT VICE MAYOR. PLAQUE GOES RESIDENTS BUT A TIME FOR THEM. IT'S NOT GOING TO BE A GOOD TIME BUT AT LEAST WE'RE TRYING TO ELIMINATE CHILDREN GETTING HURT OR YOUNG PEOPLE GETTING HURT. IT'S JUST A BAD TIMING BAD TIMING IF THAT'S THE BOARD'S RECOMMENDATION. I CAN CERTAINLY WORK WITH OUR TEAM AND A CONTRACT TO PUSH IT BACK A COUPLE MONTHS. APPLAUSE PLEASE UNDERSTAND

[00:20:04]

THAT WE DO HAVE TO CONTEND WITH RAIN AND UNFORTUNATELY YOU KNOW I DON'T KNOW WHEN IT'S GOING TO RAIN. I COULD BRING MORE IN APRIL. WHO KNOWS. BUT WE TEND TO GET A LOT MORE RAIN THIS SUMMER. IT COULD RAIN MORE IN JANUARY LIKE IT DID. SO YEAH. MOTHER'S BEEN CRAZY BUT WE CAN CERTAINLY WAIT UNTIL THOSE SCHOOL ENDS AND DEPENDING ON THE PROJECT WE MAY BE ABLE TO KEEP IN MIND WE WILL GO UP NOT DOING DURING SCHOOL TIME.

AND THAT GIVES US TWO MONTHS OR SO. SO THERE'LL BE MAYBE OTHER WORK THAT HAPPENS DURING WHEN SCHOOL STARTS UP AGAIN. MINOR WORK BECAUSE WE TEND IN THE BEGINNING THE FIRST TWO MINDS WE TEND TO GET A LOT OF THAT THE BIG STUFF KNOCKED OUT AND YOU'RE PUTTING BIKE LANES AS WELL. WE ARE ADDING BIKE LANE IN EACH DIRECTION. YES. EACH DIRECTION. AND HOW MUCH OF THE ROAD DOES THAT TAKE OVER OR ARE YOU WIDENING TO THE BASELINE TO THE OUTSIDE. WELL. IN AREAS THAT MEANS THE BIKE PATH IS ALMOST DIRECTLY NEXT TO THE SIDEWALK IN SOME AREA. YES. IT'S VERY CLOSE TO THE SIDEWALK. YOU'RE RIGHT. NOT THAT THAT'S A BAD THING. HAVING RIDDEN THE SIDEWALK YESTERDAY I CAN TELL YOU IT NEEDS SOME WORK TO DO. I SHOULD POINT OUT THAT I RIDE MY BIKE OK AND THAT WHILE IT'S A GOOD FEATURE FOR ME SOME OF THE RESIDENTS AGAIN WILL BE TRYING TO FIGURE THAT ONE OUT. BY THE WAY THE SIDEWALK IN THE NORTHBOUND DIRECTION TO BE COMPLETELY REPLACED AS PART OF THE PROJECT. GOOD FOR THEM. THANK YOU. THANK YOU. SEEING THAT. OTHERS. HAVE THEIR PARTS TURNED OVER BY ME IS AN ISSUE BUT HEARING TIME IN THE FOUR MONTHS WE'RE HITTING SCHOOL EITHER WAY WHICHEVER END SO IT SEEMS SO THE APPRECIATE THAT YOUR WILLINGNESS TO WORK WITH VSO AND TO HAVE AN OFFICER NOT SURE IF YOU'RE GOING TO DO MORE THAN ONE OFFICER AND I REALLY WILL HOPE THAT YOU WILL SPEAK WITH OUR VSO BECAUSE WE HAVE A MAJOR MAJOR ISSUE WITH STUDENTS HANGING OUT IN THE SHOPPING PLAZA THERE AND MANY OF US WHO'VE DRIVEN WHERE UNFORTUNATELY SOMETIMES THE STUDENTS JUST DON'T CARE WHAT THE RULES OF THE ROADS ARE RULES OF THE ROAD ARE AND THEY WILL WALK INTO THE MIDDLE OF IT. THEY WILL BE HAPPY TO BLOCK TRAFFIC THEY JUMP IN AND OUT OF CARS AS THEY'RE GOING IN AND OUT OF BEFORE THEY WON'T WANT TO TURN INTO A SHOPPING PLAZA DOING THINGS. AND I AM SAYING IS IT BECAUSE BUT IT'S ALSO A VERY HEAVY TRAFFIC AREA AND THEIR SAFETY IS OUR PRIMARY CONCERN. WHEN YOU SAY NETWORK WHAT EXACTLY IS THE NIGHTTIME HOURS FOR NETWORK WORK.

WERE THINKING TO DO NIGHT WORK ON IS JUST STRICTLY THE PAVING BECAUSE TODAY WE CAN CLOSE ONE LANE AND PERFORM OUR WORK WHILE ALL THE OTHER LANES ARE DOWN TO THREE LANES. THREE OF THE FOUR LANES WILL REMAIN OPEN FOR NIGHTTIME WORK WILL BE STRICTLY FOR PAVING OPERATION. THAT'S WHEN WE REALLY NEED THE MOST LANES. THAT'S UP TO WHAT YOU RECOMMEND. OBVIOUSLY THE LONGER YOU GET THE CONTRACTOR PER NIGHT THAT UP AND PERFORMED THAT WORK THAT THE LAST FEW A NUMBER OF DAYS THEY'LL NEED TO DO IT. SO IT COULD BE FROM 9:00 P.M. TO 6:00 A.M. OR 9 P.M. TO 7:00 A.M. OR WHATEVER TIMEFRAME. WHAT CITY STAFF THROUGH YOUR OFFICE CAN RECOMMEND. LOOK. AROUND BECAUSE GOING INTO SUMMER HOURS WE ALSO HAVE MORE NIGHT TIME LIFE. YES. THERE A POSSIBILITY OF DOING THIS FROM EIGHT TO ELEVEN TO TWELVE WHERE WE'RE NOT COMPETING AS MUCH ONTO THE NIGHTTIME HOURS OF OUR RESIDENCE 8 8 TO 11:00 AT NIGHT. YOU'RE TALKING ABOUT. WELL I DON'T KNOW. I'M JUST THINKING THAT NIGHTTIME HOURS IF WE GO TOO MUCH INTO THE WEE HOURS. IF YOUR PURPOSE IS TO GET LESS TRAFFIC AND YOU HAVE LIGHT NATURAL LIGHT. IS THAT A MORE FORESEEABLE TIME TO DO CERTAIN WORK. JUST ASKING.

THAT'S A GOOD POINT. BUT HERE'S THE HERE'S THE CHALLENGE TO THE CONTRACTORS GONNA HAVE WHEN THEY PERFORM WORK AT NIGHT DURING A DAY. WE WANT ALL THE EMOTIVE DEVICES OFF THE ROAD SO PEOPLE CAN GO THROUGH OTHERWISE THERE'S NO POINT IT TAKES ABOUT AN HOUR JUST TO SET UP THE MULTI DEVICES. SO IF WE START LET'S SAY AT

[00:25:07]

8:00 A.M. IT TAKES THEM AN HOUR TO SET UP AND WE TELL THEM TO TAKE EVERYTHING DOWN BY MIDNIGHT. IT GIVES THEM ABOUT THREE HOURS WORTH OF WORK THAT'S GOING TO DRAG IT OUT EVEN LONGER UNFORTUNATELY. HOW LONG DOES IT USUALLY TAKE TO PAY THE BLOCK SO TO SPEAK. I MEAN I'M NOT GOOD WITH 50 FEET 100 YARDS. YOU KNOW. ALL THAT KIND OF STUFF BUT I DO UNDERSTAND A MILLION DOLLARS PER MILE TO BUILD. BUT SO IF WE'RE TALKING ABOUT THIS ROLLING. PAVING THING JUST FOR US TO BE ABLE TO EDUCATE OUR RESIDENTS WHEN THEY HEAR THAT WE'RE GOING TO SOME NIGHT WORK. WELL IF IT'S STARTING AT SOUTHGATE AND IT'S ROLLING SOUTH IT'S GOING TO HIT THE NEIGHBORHOOD FOR BY THIS NEIGHBORHOOD FOR ABOUT A DAY OR TWO OR THREE DAYS AND IT'S COMING. SO THEY'RE NOT MAYBE A LITTLE BIT LESS UP IN ARMS ABOUT THINKING THAT THEY'RE GOING TO HAVE FOUR MONTHS OF NO SLEEP. SURE. SO. GOOD POINT. WE'RE THINKING IF WE GIVE THEM ENOUGH TIME GIVE THE CONTRACT ENOUGH DURATION LET'S SAY FROM 8 A.M. TO 6 8 P.M. TO 6:00 A.M.

IN THE MORNING WE GIVE GIVEN THAT WHOLE PERIOD OF TIME WE THINK WE CAN DO THIS IN ABOUT 16 CONSTRUCTION DAYS. SO IF YOU DIVIDE THAT OUT PER SECTION WE'LL SEE HOW LONG IT'S GOING TO TAKE FOR THE WHOLE NIGHTTIME PAVING OPERATION THAT THE CONTRACTOR WHO DID THE PAST PROJECT IN OAKLAND PARK. DID YOU HAVE ANY ISSUES WITH THEM WITH RESIDENTS COMPLAINING ABOUT ANYTHING. THAT THEY HAD TO DEAL WITH. I MEAN RIGHT NOW I'M THINKING ABOUT YOU KNOW. VERY MANY PEOPLE'S BACKYARDS OR FRONT YARDS. BUT WE ACTUALLY DID ON THE EAST SIDE OF THE PROJECT. THERE'S A RESIDENTIAL COMMUNITY IN THAT WALL BACK RIGHT UP TO THE ROADWAY. WE ACTUALLY DID.

WE WORK WITH SUNRISE AND SUNRISE WANTED AND THAT. INTERSECTION GETS REALLY CONGESTED PARTICULARLY WHENEVER THERE IS AN EVENT AT THE PANZER ARENA. SO SUNRISE WANTED US TO DO THAT WORK ON TODAY. WE DID HALFWAY THROUGH. THEY SAID PLEASE MOVE IT TO THE NIGHT BECAUSE IT'S JUST GONE SO BAD. SO WE HAVE TO STOP THE PROJECT WORK AROUND BECAUSE AND THEN WE WAIT TO START UP AGAIN AT NIGHT BECAUSE KEEP IN MIND EVERY TIME YOU DO PAVING WORK THERE IS THE MILLING CONTRACTOR HAS THE ONSITE THE PAVING CONTRACTOR HAS TO BE ONSITE STRIPING CONTRACTOR HAS TO BE ON SITE AND THE ASPHALT PLANT HAS TO BE OPEN FOR YOU. SO THERE'S A LOT OF MOVING PARTS THAT WE HAVE TO MOVE THINGS AROUND VERY SIMILAR TO HERE. ONCE WE PICK A DIRECTION IT'S VERY HARD TO START AND STOP BECAUSE THERE'S SO MANY PARTS THAT THAT'S INVOLVED AND WHAT TO GET IT GOING. UNDERSTOOD BUT AT LEAST IT'S GOOD TO KNOW THAT YOU WORK WITH THE RESIDENTS IF THEY IN OUR CITY IF WE HAVE SOME ISSUES LIKE THAT. AND YOU MENTIONED THE LANDSCAPING AROUND THE CURVE YOU'RE GOING TO MAKE THE SIDEWALK AND THE SIDEWALKS THIS WAY. WE'RE NOT HAVING. THE SIDEWALKS IN THE NORTHBOUND DIRECTION WE WOULD BE COMPLETELY PLACE AND THEN. IS THE REPAIR THAT WE'RE THE INITIAL PROBLEM WE HAD WE THEN HAD A SOLUTION THAT WAS WORSE THAN THE INITIAL PROBLEM WE HAD. AND SO I KNOW THIS QUESTION WAS ASKED BUT DO YOU TRULY BELIEVE THAT THIS NEW SOLUTION WILL BE BETTER. THEN THE OTHER REPAIR WE HAD THAT'S WORTH DOING VERSUS LEAVING IT ALONE AND PUTTING IT BACK TO THE STATE IN WHICH IT WAS. OH ABSOLUTELY ABSOLUTELY. IF WE PUT IT BACK FIRST WE CANNOT PUT IT BACK AND SAY IT WAS BECAUSE IT DOESN'T MEET THE CURRENT DESIGN STANDARDS. AND IF IF WE DECIDE TO JUST LEAVE THE GUARDRAIL IN IS JUST GOING TO CONTINUE THE WAY IT IS WE THE GUARDRAIL AS WE TELL EVERYBODY THAT ASKS WHAT A GUARDRAIL BACK DOWN TO SEE THIS THAT IS THAT KEEP IN MIND IS GONNA PROTECT VEHICLE RUNNING INTO A PEDESTRIAN WHICH NONE OF US WANT BUT THERE WILL BE MORE ACCESS. BECAUSE NOW YOU HAVE AN OBSTRUCTION BETWEEN PEOPLE VEERING OFF THE ROADWAY RUNNING INTO THE SIDEWALK AND POTENTIAL SOMEBODY THEY'RE GOING TO BE SHIELDED BUT THEY'RE GOING TO HIT THAT THE. THAT'S JUST NO OTHER WAY AROUND THAT. THANK YOU VERY MUCH. AND DURING MY TIME SPEAKING IN MICHIGAN HAS PASSED A PRENUP. I JUST WASN'T SURE WHETHER YOU GUYS THE PUNTERS THE SCHOOLS ON OURS SCHOOL ZONE HOUSES WHATEVER A HIGH SCHOOL HAS. THAT'S YOUR GOOD SIDE OF THE COURTHOUSE OK. AND THEN HOW MANY STAFF MEMBERS ARE GOING TO BE ON SITE DURING THE

[00:30:04]

PROJECT WORK THAT THERE'LL BE TWO STAFF ON SITE. THANK YOU. THE VICE MAYOR HAS FIRST OF ALL THE ONE THING I KNOW LIVING RIGHT IN THAT AREA IS WE ARE NOW ALL GOING TO REROUTE OURSELVES. WE'RE NOT GOING TO GO OUT. SEVENTY NINE. WE'RE GOING TO BE ABOUT. SO WHAT WE'RE PROBABLY GOING TO DO IS GO DOWN TO SEVENTY FIFTH AND COME OUT.

YOU'RE GONNA GO DOWN TO 70 AND COME OUT THAT WAY TO AVOID SOME OF THAT. ON SEVENTY FIFTH WE HAVE THE FLASHING LIGHT AND IT'S CONTROLLED BY OUR FIRE STATION IN THE EVENT OF AN EMERGENCY. WHAT I'M WONDERING IS IF WE COULD OBVIOUSLY STILL ALLOW THAT CONTROL TO THE FIRE STATION IF THEY NEED TO TO TAKE IT OVER TO GET OUT. BUT IF WE COULD HAVE A REGULAR LIKE THEY'RE GETTING OUT ON SEVENTY FIFTH STREET WITHOUT A LIGHT THERE IS A NIGHTMARE AN ABSOLUTE IT'S AN ACCIDENT WAITING TO HAPPEN I HAVE DONE IT SEVERAL TIMES AND IT'S SO I'M I'M CURIOUS ABOUT THAT NUMBER ONE THAT WOULD MAYBE HELP ELIMINATE SOME OF THE TRAFFIC BUT ALSO ELIMINATE ACCIDENTS THERE. THAT'S NUMBER ONE. I WOULD. I WOULD REQUEST A SCHEDULE ONCE YOU HAVE IT. SURE. BECAUSE I I NEED TO GIVE THESE RESIDENTS AMPLE NOTICE THAT THEY ARE GOING TO BE KEPT AWAKE AT NIGHT BY NOISE OR THEY ARE NOT GOING TO BE ABLE TO GET OUT ON THAT STREET OR THE LANE CLOSURES OR WHATEVER. AND THE MORE NOTICE I GIVE THEM THE MORE TIME THEY'LL HAVE TO YELL AT ME. BUT IT'S ONLY FAIR. I MEAN YOU'RE REALLY IMPACTING THEIR QUALITY OF LIFE BY THIS. SURE. ABSOLUTELY. I CAN CERTAINLY GIVE YOU A SCHEDULE. I DO NEED SOME DIRECTIONS FROM THE. WE BECAUSE THE SKETCH YOU DEPEND ON.

ARE WE STARTING APRIL WE START IN JUNE AND ALSO WE CAN ALLOW THE CONTRACTOR TO PERFORM NIGHTLY PAVING OR NOT BECAUSE THAT REALLY AFFECTS THE WHOLE ENTIRE SKETCH.

OKAY. THANK YOU FOR THAT. DRIVEN INTO QUESTION AS AS LONG AS WE CAN DELAY THIS BE MY THOUGHT AND I KNOW I JOKINGLY SAID TWO YEARS BUT I'M I'M QUITE SERIOUS. WE HAVE SO MUCH GOING ON IN THE COMMUNITY NOW. NOW IS THE ABSOLUTE WORST TIME TO IMPACT THIS COMMUNITY. ONCE AGAIN THAT WOULD BE MY REQUEST. WELL I LIKE THE REQUEST FOR THE LIGHT. SOME OF US DRIVE THAT STREET A LOT AS WELL. DAVID FIRST 70. THAT WOULD BE AMAZING IF YOU COULD PUT THAT FORTH FOR US. AS CHIEF SALES FIELD.

THAT'S MY NEXT PART. SO THAT'S ALL RIGHT. CHIEF. IF YOU HEAR US UP HERE AND ALSO OUR ENGINEERING YOU HEAR THAT WE'RE LOOKING FOR ALL SOLID LIGHT THERE ONE THAT YOU WOULD HAVE CONTROL OVER IF THE COUNTY WOULD PUT THAT IN. IS THAT SOMETHING OFF THE TOP. YOU SAY YOU WOULD SUPPORT OR DO YOU NEED TO LOOK INTO LENDERS OR EVEN REFERENCE A 70 FOOT FRONT. YEAH I WOULD MAKE A DIFFERENCE BUT FROM THE WHITE RIGHT TO WHAT I SAID LONG AS THEY COULD STILL CONTROL IT. SO WE DEFINITELY WOULD REALLY APPRECIATE THAT. I CAN CERTAINLY PUT FORWARD THAT TO OUR TRAFFIC ENGINEERING DEPARTMENT DIVISION I HAVE THERE ARE THERE ARE REQUIREMENTS THAT I HAVE TO FOLLOW JUST LIKE EVERYBODY ELSE IN THE ENGINEERING WORK. SO JUST SAY WELL IT'S DEFINITELY HIGH ON OUR WISH LIST THAT YOU CAN AND WE'RE NOT SAYING THAT WE'RE NOT GOING TO COOPERATE JUST FOR THAT BUT THEY REALLY WOULD HELP. ABSOLUTELY. I HEAR YOU. SO WE HEAR FROM YOU THAT YOU NEED US TO TELL YOU ABOUT WHEN THIS SHOULD START.

AND. YOU WOULD ALLOW GIVING. ALL RIGHT. SO I ALSO I'M A LITTLE BIT DIFFERENT ON THAT. I NEED YOU TO ANSWER THIS AGAIN PLEASE WE'RE GONNA HIT THE STUDENTS I'M NOT A STUDENT THAT'S NOT. NO WE'RE NOT HERE. YES PLEASE. SORRY. STUDENTS ARE GONNA BE IN SESSION NO MATTER WHAT EITHER TAIL END OR THE BEGINNING PART OF THIS PROJECT FOR WHAT YOU NEED TO DO FOR THE MOST DISRUPTIVE PART OF IT. WHAT IS IT.

HIS BEST BUT IF WE HAVE TO BE DEALING WITH SCHOOL ZONES AND THE CHILDREN'S SAFETY WHEN THE PROJECT IS IT BETTER FOR YOU. THE MEETING IN THE FOUR MONTHS THE BEGINNING IS LESS DISRUPTIVE AND THE LAST MONTH IS LESS DISRUPTIVE. SO THAT'S WHY YOU BASICALLY CHOSE APRIL MAY. RIGHT. BETWEEN SECOND AND THIRD MONTH. THAT'S WHEN WE CALL A HEAVY DUTY WORK GOING ON SO BASICALLY IF WE DO STILL PUSH BACK TO ABOUT JUNE YOU CAN HAVE DISRUPTION BY SEPTEMBER WOULDN'T BE TOO BAD IF YOU. YEAH

[00:35:04]

THAT'S A SCHOOL YEAR ACTUALLY ENDS THAT LATE JUNE JUNE 7TH. I LOOKED IT UP HERE.

BUT ACTUALLY THEN YOU REALLY WOULDN'T BE STARTING TO A. THAT'S WHAT YOU'RE ASKING FOR IS A JULY START. NO. WELL OR JUST A MONTH OF DEALING WITH IT. IF YOUR PROJECT IS MOST DISRUPTIVE IN THE BEGINNING NEWS THAT MONTH TWO AND THREE MONTH 2 AND THREE. SO IF YOU STARTED JUNE END OF MAY EARLY JUNE IT'S LEAST DISRUPTIVE THAT FIRST STRETCH AND THEN INTO THE SECOND WHERE SCHOOL IS ALREADY ENDED AND YOU HAVE THE TWO MONTHS THAT SCHOOL IS ENDED WITH THE FINAL MONTH BEING WHEN SCHOOL STARTS.

RIGHT THIS ONE OUT TO YOU. HOW ABOUT A DELAY OF A YEAR. HOW BAD WOULD THAT BE FOR THAT REQUEST TO BE A COUPLE OF THINGS TO KEEP IN MIND. OUR BUSINESS OBVIOUSLY FUNDED THROUGH THE BOARD COUNTY COMMISSIONERS. WHEN WE MOVE THE PROJECT AROUND THERE'S ALWAYS A TENDENCY TO LOSE THAT FUNDING FROM ONE PROJECT TO THE NEXT. SECONDLY WHAT WAS THERE BEFORE THAT GOT ROLLING IN WHAT'S THERE CURRENTLY IS NOT IDEAL. YES. IT'S SO THIS IS THE IDEAL SOLUTION. I HIGHLY RECOMMEND THAT YOU MOVE FORWARD. WE MOVE FORWARD WITH THE PROJECT BECAUSE NO MATTER WHEN YOU DO THIS YOU'RE GONNA HAVE ALL THESE ISSUES THAT I'M BRINGING UP NOW TOO. WE DO NOT HAVE WE MAY NOT HAVE THE SAME CONTRACT AVAILABLE TO US THAT WILL VERY HELPFUL AT. FOR THE PREVIOUS PROJECT. THERE MAY BE IN OUR NEXT CONTRACT. THAT'S JUST GOING TO HAPPEN.

WE'RE GOING TO BE FIGHTING WITH THEM EVERY FOOT OF THE WAY. AND DAN IS JUST GONNA END UP DELAYING IT A LOT LONGER. UNFORTUNATELY EVERYTHING IS A LITTLE BIT SLOW. IT'S KIND OF HARD FOR US. YOU KNOW WE CAN'T PICK A CONTRACT HERSELF. WE UNDERSTAND THE PROCUREMENT. UNDERSTOOD. SO THEN IT COMES ALSO DOWN TO DAY AND NIGHT. SO THAT'S ONLY FOR PAVING BY THE WAY EVERYTHING ELSE IS KIND OF ON A DATE. DO WE ACTUALLY HAVE A CHOICE IN THIS PROJECT. NO WE WE WE'RE WE'RE GOING TO. WE HAVE TO BRING IT UP TO CURRENT STANDARDS. THERE'S JUST NO OTHER WAY AROUND. OK WELL THAT ANSWERED THAT QUESTION. OK. I JUST I WANT TO BE HONEST WITH YOU. THAT'S WHY I. THAT'S WHY I THREW THE QUESTION OUT THERE BECAUSE IF I HAVE A CHOICE IN THIS I HAVE CERTAIN FEELINGS ABOUT IT BUT NOW I HAVE NO CHOICE SO TALK TO ME ABOUT THE PAVING DAY VERSUS NIGHT.

IF WE DO PAVING IN THE DAYTIME YOU WILL BE CLOSING BOTH LANES ONE LANE BOTH LANE BOTH LANE. I'M NOT AN OPTION. THAT'S BOTH LANE AND WANTS ONE DIRECTIONS. WE WOULD DRIVE TRAFFIC TO CENTRAL. WE'LL USE LET'S SAY WE'RE PAVING NORTHBOUND. WE WERE ROUTE TRAFFIC IN THE OPPOSITE DIRECTION ONE LANE IN EACH DIRECTION WE'RE PAYING. AND WE TALKED AT NIGHT FROM 8:00 P.M. TO 6:00 A.M. FOR HOW MANY DAYS A TOTAL OF 16 DAYS FOR THE PAGING OPERATION 16 CONSECUTIVE DAYS 16 CONSECUTIVE DAY BUT IT'S NOT THE ENTIRE PROJECT. IT'LL BE A MOVING OPERATION. IT WILL MILL THE WHOLE THING FIRST. SO EACH NIGHT THOUGH I'M GUESSING I'M ESTIMATING THAT THEY WILL TAKE THEM ABOUT FOUR DAYS OR SO TO MILL THE ENTIRE PROJECT SO THEY WILL MILL ONE DIRECTION AND THEN THEY WILL COME BACK AND PAY. SO WE'RE THE AREA THAT'S MOST EFFECTIVE WON'T BE THE ENTIRE LANE WOULD JUST BE WHERE THE MILLING CONTAINER SO COMES BACK AROUND TO START DATE AND CONSENSUS ABOUT 9:00 MAYBE IS THERE CONSENSUS ON THE 99. I DON'T THINK WE HAVE A CHOICE. OH I'M SORRY. WELL LET'S TAKE THAT AS A MY YES. I MEAN IF SLOWS DOWN BOTH LANE AND MAKES SURE I WAS THIS ABSOLUTE NIGHTMARE. SO I DON'T THINK THAT WE HAVE A CHOICE BUT TO HAVE NICE PAY THEN. BUT. I MEAN I HAVE HOUSE IS BACKING RIGHT UP WHICH TO THAT ROAD. THAT'S WHY WE'LL GET A SKETCH ON THE SCREEN THERE JUST SOUTH OF EIGHTY FIRST STREET WHICH IS BLIND AND THEN ON THE LEFT SIDE GOING SOUTH. YES. AND SOME OF THESE HOMES HAVE CHILDREN. SO NOW WE'RE GOING TO HAVE THEIR

[00:40:04]

SLEEP DISRUPTED DISRUPTED ITS USE. IS THERE A WAY WHEN YOU GET THE PROJECT IN PLACE YOU KNOW WHERE WE HAVE OUR HOMES IS THERE WE WOULD BE ABLE TO TRY TO DO THOSE AT THE EARLIER PART OF THE NIGHT THAN THE LATER PART OF THE NIGHT. IS THERE A WAY TO WORK THE PLAN. I KNOW WE'RE ASKING YOU PROBABLY MORE THAN YOU'VE EVER BEEN ASKED BEFORE BUT HEY WE'RE KIND OF LIKE THAT. SO IF THERE IS A WAY TO TRY TO KEEP ALSO BEING HONEST THAT'S NOT A PROBLEM FROM US. IF THERE'S A WAY TO TRY OR IF YOU DON'T WORK ON WEEKENDS. CORRECT. THIS IS NOT A WEEKEND PROJECT THING OR IS THIS WEEKENDS AS WELL. WOULD YOU LIKE TO TRY AND WORK THE WEEKEND. I'M NOT SURE. I'M NOT SURE IF DURING THIS PLAN RIGHT NOW AS YOU'RE LOOKING THROUGH THINGS IT GIVES THE VICE MAYOR AND COMMISSIONER FISHMAN TIME TO DEAL WITH THOSE RESIDENTS AND ALSO OUR CITY STAFF WILL HELP THEM COMMUNICATE WITH THEM AND JUST SEE IF THERE'S SOME KIND OF WAY TO JUST MAYBE THEY WON'T CARE. MAYBE THEY'LL BE FINE WITH IT. MAYBE THEY WILL HAVE NO ISSUE AT ALL AND. YOU KNOW THEY'LL BE MAYBE SO HAPPY. OK. HAVE YOU MET OUR FRIEND. YES. HAVE YOU THAT'S MY REASON FOR PICKING UP ON THAT MAYBE. BUT IT JUST HAS A SHOT. SO. YOU WOULD LIKE US TO TRY TO DO THIS. SOME OF THE WORK ON THE WEEKEND I CAN CERTAINLY PUSH THE CONTRACTED OUT WAY FOR THE PAVING WORK. THAT'S JUST WHAT IS EVEN. IF THAT WOULD HELP BECAUSE THAT HELPS INTERFERE WITH SOME OF ARE ALSO PEOPLE TRYING TO GET TO WORK. I KNOW PEOPLE WORK ON WEEKENDS WE WORK ALL 24/7 AROUND HERE. MAYBE IT'LL HELP A LITTLE BIT SO I CAN REALLY TRY TO KEEP IN MIND THAT ALL THE ALL THE PIECES HAVE TO BE IN PLACE. YOU KNOW THAT. BUT I CAN CERTAINLY TRY TO WORK THAT WAY FOR YOU. GREAT. THANK YOU. SO NOW WE'RE GOING TO START. SO I THINK WE CAN WE DO HAVE A CONSENSUS OF A JUNE START DATE. WELL. BY MAY IF WE'RE LOOKING TO DO THIS MAY EARLY JUNE. AGAIN THAT GIVES SET THAT FIRST MONTH WHEN IT'S NOT AS DISRUPTIVE SO THAT THEY CAN AT LEAST START THE PROJECT. JUNE AND SCHOOL.

SO THE NEXT TWO MONTHS THEY'RE WORKING WITHOUT SCHOOL AND THAT LAST MONTH THEY HAVE SCHOOL THEN. BUT IT'S NOT AS DISRUPTIVE. SO IT'S A FOUR MONTH PROJECT THE FIRST AND FOURTH AREN'T JUST DISRUPTIVE IT'S THAT THAT CHUNK THAT TWO MONTH CHUNK SO IF WE CAN WORK IT SO THAT THAT TWO MONTH CHUNKS ONCE STUDENTS ARE OUT OF SCHOOL AND LESS LIKELY TO BE JULY AUGUST IS THE CORRUPTION WHICH IS WHY IF WE START JUNE AND WE END SEPTEMBER THOSE THE TWO SCHOOL MONTHS THAT ARE LESS LIKELY TO BE AFFECTED. AND YOU'VE GOT A JOB THAT TAKES INTO CONSIDERATION THE RAINY DAYS PRIMARILY TRYING TO LEAVE. YEAH IT'S YOU KNOW I I REALLY CAN'T ANSWER THAT BECAUSE I'M HOPING THAT WE DON'T GET A LOT OF IT IS WHEN IT RAINS YOU KNOW BILLIONS AND WHEN WE CAN'T GET MATERIAL THEN THERE'S NOTHING WE CAN DO. RIGHT. I UNDERSTAND THAT I CAN'T WE CAN'T DELAY. YEAH RIGHT RIGHT. BUT THAT'S NOT. WELL ACTUALLY WE DO HAVE OUR. COUNTY COMMISSIONER HERE. WELCOME COMMISSIONER HOMER. SO MAYBE WE COULD SAY ABOUT MAKING SURE THE MONEY WOULD BE KNOWN AND WE WOULDN'T HAVE TO WORRY ABOUT PUTTING IT ON. THANK YOU. IT'S A LITTLE HARD I'VE GOT TO GET BACK TO WORK. YOU KNOW AS FAR BACK AS WE CAN PUSH IT. WELL I THINK IN ORDER TO DO WE'D MAKE SURE OUR STUDENTS ARE SAFE OR PEOPLE WHO GO TO THE TAMARACK TOWNS WHERE ARE SAFE.

EVERYONE AROUND THERE IS GOING AND PLAYING GOLF DOING THAT KIND OF STUFF AND LIVING.

I THINK THAT'S PROBABLY THE BEST COMPROMISE WE'RE GOING TO HAVE RIGHT NOW.

IF I MAY ADD YOU ALSO ASKED ME TO CONSIDER HAVING MORE THAN ONE VSO OFFICER AND WE'LL CONSIDER OUR WORK WOULD BE A SOURCE FOR THAT. PLEASE. THANK YOU. DEFINITELY TAKE A LIGHT FOR ME. WE WILL CHECK ON THE LIGHT BASIS. BUT THE OTHER THING THAT WE'RE I'M THINKING THAT WE CAN DO IS WE CAN ALSO HAVE AN OFFICER HAS SERVICES TO DIRECT TRAFFIC THAT'S A TEMPORARY FIX TO A BUT A PERMANENT SOLUTION. REALLY. COMMISSIONER WHOLENESS IS HEARING THAT WE'RE REQUESTING A LIGHT AT THAT AREA. IT'S QUITE OBVIOUS THAT HE'S NEVER COMING BACK HERE. WELL I'M HERE TO TALK ABOUT THIS. I'M JUST AS RELIGION REQUIRES NIGHTLY TO SAY THANK YOU AND WE WILL TELL YOU. THAT'S WHAT WE NEED IS A TEMPORARY BASIS AS WELL. WE HAVE THAT. SO CAN I GET A CONSENSUS THAT

[00:45:05]

PROJECT STARTS JUNE. I HAVE NO CHOICE. YOU HAVE A CONSENSUS AND DATE NIGHT WORK THE NIGHT WORK. YOU HAVE A CONSENSUS AS WELL. PLEASE LET US KNOW ON A PLAN SO WE CAN REACH OUT TO THE RESIDENTS AND SEE IF THERE'S ANYTHING WE CAN DO TO MAKE IT WHERE WE'LL BE LIVE. LOVE A LITTLE LESS INTRUSIVE TO THEIR EVENING AND ALSO DID YOU WANT ME TO CONSENT TO WORKING WEEKENDS OR NOT. YOU CAN LOOK INTO IT AND LET US GET SOME FEEDBACK FROM THE RESIDENTS AS WELL. COULD YOU HOLD THAT FOR YOU. THANK YOU. THANK YOU SO VERY MUCH. THANK YOU. YES MA'AM. CAN WE GET THAT. A COPY OF THE POWERPOINT SENT TO US AS WELL BECAUSE THAT'LL HELP US PUT A MESSAGE TOGETHER.

SIR. IN FACT IF YOU HAVEN'T ALREADY. BUT IF YOU WOULD GIVE ME A LITTLE TIME WHAT WE CAN DO IS GIVE YOU A LITTLE INFORMATION SHEET TO GIVE YOU TALKING POINTS FOR YOUR RESIDENTS AND THEN ALSO ALSO PROVIDE CITY STAFF WITH A NEWS RELEASE. AND IF YOU WOULD YOU'RE ALSO WELCOME TO MODIFY THAT WITH SOME OF THE OTHER INFORMATION THAT WE'VE DISCUSSED TODAY. SO WE HAVE THAT AVAILABLE FOR PEOPLE TO LINK OFF OF OUR WEB SITE. YEAH. WOULD IT BE OKAY IF I GET THE INFORMATION SHEET ON OUR LIST ALL THAT STUFF IS ON THERE PLEASE. I REMEMBER YOUR PHONE NUMBER. YES ABSOLUTELY. HEY YOU REALLY DO HAVE MY PHONE NUMBER. THANK YOU VERY MUCH. THANK YOU. AND THANK YOU FOR HAVING US HERE AS WELL. THANK YOU. THANK YOU. WE ARE NOW MOVING ON TO DESIGN BUILD

[2. TR13234 - Design Build of Sports Complex Concession Building]

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

[00:50:06]

CURRENTLY IT'S PRETTY MUCH AN EYESORE RIGHT NOW. IT'S NOT UP TO OUR STANDARDS WITH A CITY AS WELL AS THE FUNCTIONALITY OF THE OTHER FACILITY. THE STORAGE AREA IN THAT BUILDING IS VERY SMALL. YOU'VE HAD TO HAVE THE FOOTBALL LEAGUE AND SOME OF THE ATHLETIC LEAGUES WE'VE HAD TO HAVE OUTSIDE STORAGE UNITS. THAT THEY'VE HAD TO USE TO PUT THEIR EQUIPMENT IN. SO THAT HASN'T HAPPENED HASN'T SERVED ITS FUNCTION WELL.

THE RESTAURANT FOR LARGE CROWD OUT THERE THEY DON'T NECESSARILY MAKE THE AGAIN ADDITIONAL SPACE FOR PARKS AND RECREATION EVENTS. EVENT PARTICIPANTS CAMPS LEAGUES AND RENTALS AND TALKED ABOUT CAMPS. WE CURRENTLY THE LAST TWO SUMMERS WE'VE HAD A SPORTS CAMP OUT THERE THAT HAS HOUSED OUT OF THE BASEBALL CONCESSION. SECOND FLOOR SECOND FLOOR BUILDING. WE HAVE BEEN CONTACTED BY MANY OTHER CAMP GROUPS THAT WANT TO RUN SPECIALTY CAMPS AND THE SPORTS COMPLEX. BUT YOU DON'T HAVE THAT INDOOR SPACE THE AIR CONDITIONED SPACE TO GET THE KIDS OUT. WE CAN'T ACCOMMODATE ANOTHER ROOM SO THIS WILL ALLOW US TO EXPAND THAT THE WAVES REALLY DO NOT HAVE A SPACE TO HAVE THEIR MEETINGS IN THE HALL. THEY'RE. HOLDING MEETINGS SO THAT THAT SECOND FLOOR SPACE WOULD WOULD ACCOMMODATE THAT AND RENTALS. I HAVE ONE OF THE LAST BULLETS BUT WE ANTICIPATE THAT THAT SECOND FLOOR WILL BE UTILIZED QUITE A BIT FOR FOR BIRTH. CHILDREN'S BIRTHDAY PARTIES THE PLAYGROUND AT THE SPORTS COMPLEX IS VERY POPULAR THROUGHOUT NOT ONLY OUR CITY BUT OTHER CITIES BRING THEIR KIDS IN THERE TO USE THAT. SO WE ANTICIPATE THAT THAT ROOM WILL BE RENTED A LOT FOR CHILDREN'S BIRTHDAY PARTIES IN CONJUNCTION WITH THE PLAYGROUND AREA. AND I SPOKE ABOUT THE STORAGE OR FOR THE EQUIPMENT AND I USE A VERY CONSERVATIVE FIGURE ANTICIPATED GENERATE APPROXIMATELY TEN THOUSAND DOLLARS IN REVENUES AND CONCESSION SALES SALES ANNUALLY. THAT'S VERY CONSERVATIVE AT THIS POINT AND I THINK AS WE GET THE CAMPS IN THERE AS WE START PROGRAMMING THAT MORE DIDN'T WORD UP OUT ABOUT THE RENTAL POSSIBILITIES FOR THAT THAT THAT NUMBER WILL CONTINUE TO GO UP AND HERE'S HERE'S SOME PHOTOS OF THE EXISTING BUILDING AND IF YOU LOOK AT THE BOTTOM THERE. THIS BUILDING WAS CONSTRUCTED IN NINETEEN NINETY THREE SO IT CURRENTLY SITS AT TWENTY SIX YEARS OLD. AND AS I SAID IT'S SERVED ITS PURPOSE THROUGH THE YEARS ON THE RIGHT HAND SIDE YOU CAN SEE THE THE INTERIOR OF THE CONCESSION VERY SMALL VERY OLD ANTIQUATED AT THIS POINT SO THAT'S HOW WE GOT TO TODAY WITH THE P 18 DASH SIXTEEN OUR WAS ADVERTISED AS DORA THE CONCESSION BUILDING WAS ADVERTISED AND BIDS AND TENDERS AND IN THE LOCAL NEWSPAPER WITH THAT THAT FIRST RFP GOING OUT FOR VENDORS SUBMITTED RESPONSES AND THOSE WERE W CONSTRUCTION AND BE OUR CONSTRUCTION ASSET BUILDERS DURING BUSINESS HOURS MET SOME SNOW OFF SKI ROMANESQUE SAY LLC IT WAS FOR THE SELECTION COMMITTEE CHOSE WEST NPR AND ESA BUILDERS TO SUBMIT A STEP TO MOVE ON TO STEP TWO OF THE OF THE PROCESS AND THAT'S WHERE THEY RECEIVED THE DESIGN BUILD CRITERIA AND THEN THEY COME IN WITH A PROPOSED DESIGN AS WELL AS A COST PROPOSAL FOR THAT STEP TWO AND AS WE MOVE FORWARD W CONSTRUCTION AND NBER CONSTRUCTION SUBMITTED STEP TWO PROPOSALS ASSET BUILDERS DID NOT SUBMIT THEIR THEIR STEP TWO STEP TWO PROPOSAL A SELECTION AND EVALUATION COMMITTEE DETERMINED THAT PROPOSAL PROPOSAL SUBMITTED BY W CONSTRUCTION WILL BE BEST ABLE TO MEET THE NEEDS OF THE CITY IN BOTH DESIGN AND AND COST AND A LITTLE BIT ABOUT WEST CONSTRUCTION. THEY WERE FOUNDED IN 1969. THEY'RE A THIRD GENERATION FAMILY OWNED COMPANY. THEY ARE CERTIFIED AS A WOMAN MINORITY BUSINESS ENTERPRISE CONSTRUCTION AND WEST ARCHITECTURE AND DESIGN ARE DEDICATED TO OFFERING EXCELLENCE AND CONSTRUCTION ARCHITECTURE AND PROFESSIONAL SERVICE. THEY'VE DONE THEY HAVE VERY STRONG MUNICIPAL EXPERIENCE DESIGN CONSTRUCTION EXPERIENCE IN FLORIDA AS WELL AS I SAY WITH MUNICIPAL PROJECTS. YOU MAY BE FAMILIAR THE TAMAROD PROJECTS

[00:55:06]

INCLUDED. THEY DID THE RENOVATION TO SUNSET POINT PARK AND THEN THEY ALSO DID.

TAMARA AT THE FIRE STATION 78 AND ARE CURRENTLY WORKING ON FIRE STATION 36. SOME OF THEIR OTHER AREA PROJECTS THAT THEY'VE DONE AND THEY'VE DONE A MULTITUDE OF MUNICIPAL PARK PROJECTS AND TRAILS PARK AND PARK WHICH ALSO INCLUDE THE CONCESSION STAND AND NOT ART FENCING OR AS PARK RENOVATION IN LAUDERDALE LAKES AS WELL AS THE LANTANA AND PALM BEACH COUNTY SPORTS COMPLEX WHICH ALSO THAT CONCESSION STAND AND WITH THE AWARD OF OUR 18 DASH 16 ARE CONTRACTOR DAN W CONSTRUCTION AND THE PROJECT INCLUDES THE DEMOLITION OF THE EXISTING 1000 SQUARE FOOT ONE STOREY CONCESSION BUILDING REMOVAL OF ALL INTERIOR ON SITE PREP AND CONSTRUCTION OF A NEW CONCESSION MEETING ROOM FACILITY WHICH WILL BE APPROXIMATELY 4000 SQUARE FOOT TWO STOREY BUILDING WITH A MEETING ROOM THE SECOND FLOOR WHICH IS SERVING WINDOWS AND OUTDOOR COVERED EATING AREA WITH CONCESSION AND A STORAGE ROOM ON THE FIRST FLOOR. AND I DO WANT TO ADD THERE'S THERE WILL BE AN ELEVATOR IN THE IN THE BUILDING AS WELL AS TWO TO MEANS TWO STAIR ACCESS AND TO THE TO THE SECOND FLOOR TO STAIRWAYS THAT WALL STREET WHICH IS PART OF. PART OF THE CODE TO MEET THE SAFETY OF THE BUILDING CONTRACT AMOUNT. THIS IS NOT TO EXCEED ONE MILLION ONE HUNDRED AND SEVENTY FOUR THOUSAND TO FORTY THREE WITH A PROJECT CONTINGENCY OF ONE HUNDRED AND SEVENTEEN THOUSAND TWENTY FOUR FOR A TOTAL PROJECT BUDGET OF ONE MILLION TWO HUNDRED NINETY ONE THOUSAND SIX HUNDRED AND SIXTY SEVEN AND WE'RE ANTICIPATING IF IF AWARDED WEDNESDAY NIGHT THEY WILL START THE DESIGN PROCESS AND PERMITTING PROCESS SINCE THE CONSTRUCTION WILL BEGIN SOMETIME LATE SUMMER EARLY FALL AND CONSTRUCTION IS ESTIMATED TO TAKE JUST OVER ONE YEAR AND IT DID INCLUDE THESE ARE SOME SMALLER PHOTOS. I'M GOING TO SHARE SOME LARGER PHOTOS OF THE DIFFERENT ELEVATIONS. HERE'S THE SOUTH ELEVATION. AS YOU CAN SEE THE COVERED COVERED AREA SEATING AREA. THOSE ARE THE CONCESSION WINDOWS TO THESE FOUR DIFFERENT CONCESSION WINDOWS. THEN YOU HAVE TO HAVE A NICE VIEW OF THE OF THE ATHLETIC FIELDS FROM THE SECOND STORY.

SECOND STORY ROOM AND THEN ON THE LEFT HAND SIDE THERE WOULD BE WOULD BE. SO HERE IS THE THE EAST ELEVATION. AND YOU SEE ON THE. FAR LEFT HAND SIDE THAT THAT LARGER WHITE DOOR IS THE STORAGE STORAGE ROOM FACILITY THAT THE AC AND ITS THAT ARE THAT ARE COVERED COVERED RIGHT THERE. AND YOU CAN SEE ON THE ON THE RIGHT HAND SIDE THAT'S THAT'S THE ENTRY INTO THE STAIRWELL AND ELEVATOR AREA TO GO UPSTAIRS. SO THAT'S THAT'S THE NORTHPORT ELEVATION IS ON THE RIGHT HAND SIDE OF THIS STONE THAT YOU'RE WEST ELEVATION WHICH TO THE FAR RIGHT OF THIS WOULD BE THE PLAYGROUND AREA. SO YOU STILL HAVE THE RESTROOMS ON THAT ON THAT SIDE. AND WE MADE SURE IN THE PROPOSED DESIGN THAT THOSE WINDOWS WOULD BE ABLE TO SEE INTO THE PLAYGROUND FROM THE FROM THE SECOND STORY. SO IF WE DO HAVE THOSE TYPES OF RENTALS THE KIDS RUNNING BACK AND FORTH AT THE PARENTS WILL BE ABLE TO SEE THEIR KIDS. STAFF IS RECOMMENDING THE WORD OF OUR 18 DAYS 16 HOUR AND EXECUTING AN AGREEMENT WITH WITH W CONSTRUCTION FOR THE RENOVATION DEMOLITION AND RECONSTRUCTION OF CAMERA SPORTS COMPLEX CONCESSION FOR A TOTAL PROJECT ACCOUNT OF ONE MILLION TWO HUNDRED NINETY ONE THOUSAND SIX HUNDRED AND SIXTY SIX DOLLARS AT THIS TIME. TAKE ANY QUESTIONS THAT YOU MAY HAVE. ASKED. MR. FISHMAN HAS ATTORNEY BUT THE IDEA THAT IT'S WAY PAST TIME THAT WE HAD A NEW CONCESSION STAND OUT THERE DURING THE CONSTRUCTION OF THIS. WHAT ARE THE PLANS FOR ALL THAT EQUIPMENT ANY FOOD SERVICES THAT THE TEAMS MIGHT HAVE HAD AT THAT CONCESSION. KIND OF WALK. WALK US THROUGH THAT. WE'VE BEEN WE'VE BEEN COMMUNICATING WITH THE AND MOSTLY. SPECIFICALLY IT'S

[01:00:06]

DEALING WITH THE TACKLE FOOTBALL LEAGUE AND THEY'RE THERE THE LEAGUE THAT DOES A LOT OF THEIR FUNDRAISING THROUGH THE CONCESSION CONCESSIONS THERE. WE'VE BEEN COMMUNICATING WITH THEM RIGHT ALONG. THIS PROJECT FIRST FIRST CAME ABOUT. AND WE'LL CONTINUE TO COMMUNICATE WITH THEM. AND WHAT WE'RE LOOKING AT DOING IS HAVING A TEMPORARY CONCESSION TRAILER PLACED OUT THERE SO THAT WE CAN OPERATE OPERATE THEIR CONCESSIONS OUT OF THAT. THE EQUIPMENT STORAGE AND THINGS WE WILL BE LOOKING AT WE HAVE. THE WAY THE BASEBALL FIELD DUGOUTS WERE WERE BUILT. THERE'S STORAGE IN EACH OF THOSE DUGOUTS EYES. EVERY EVERY SPACE THAT WE CAN WHILE WE'RE OUT THERE TO TO MAKE IT THE MOST FEASIBLE I APPRECIATE THAT BECAUSE I KNOW THAT THE FIELDS ARE ALWAYS BUSY. THERE'S ALWAYS SOMETHING GOING ON IN THERE. SO TO NOT DISRUPT IT AS MUCH AS POSSIBLE IS A GOOD THING RIGHT. THAT'S WHY. I'M SAYING GO OH THE PRICE DIFFERENTIAL BETWEEN WEST AND NPR WAS ONE MILLION FOUR HUNDRED AND THIRTY EIGHT. ALL RIGHT SIX HUNDRED. YES. TWO HUNDRED. SEVENTY THOUSAND. THREE HUNDRED THOUSAND.

A THREE HOUR DIFFERENCE. HOW MUCH HOW MUCH WORK HAVE WE DONE WHAT WAS CONSTRUCTION IN THE PAST IN TERMS OF OUR VALUE. BECAUSE YOU MENTIONED THAT A COUPLE OF FIRE STATIONS AND THEY DID SOMETHING ELSE HERE. HOW MUCH HAVE WE SPENT HERE. FIRE STATION THIRD 70 I BELIEVE WAS SEVEN POINT. I MEAN EXCUSE ME NINE POINT SEVEN MILLION. AND THE STATION 36 HAD COME IN WITH A CONTINGENCY OF FIVE POINT ONE MILLION AND MAKE THE PARK PROJECT WAS I WANT TO SAY TWO HUNDRED SIXTY THOUSAND DOLLARS I DON'T HAVE THOSE NUMBERS IN FRONT OF ME BUT I THINK THEY'RE PRETTY CLOSE. NO ONE WAS TRYING TO PARK PROJECT THE PLAYGROUNDS. SEVEN HUNDRED AND FIFTY GW THAT WAS DUE TO BE CASTRATION RIGHT ORGANIZATION OF AEROSOLIZED CONSTRUCTION THIRTY SIX FIVE POINT FOUR. HAVE WE DONE ANY WORK WITH. ANY. NEW YORK FOLKS AND THEY ALREADY ARE. OH YES. YEAH. WE ARE CURRENTLY DOING OUR WATERS AS A PROJECT AND THEY'RE ALSO DOING MOST OF WORK THAT WE'RE ALL OF OUR BUFFER PRODUCTS. NOT MUCH WORK WITH THEM FROM THE DOLLAR VALUE. OF THE. WE HAVE ABOUT FOUR POINT TWO MILLION FOR THE. PARK AND RIGHT NOW THAT WE HAVE FACE TO FACE THREE OUT. WE HAVE ABOUT THREE POINT NINE MILLION ON THAT PROJECT. IF WE HAVEN'T. THE OTHER TWO DO ALL OUR FEES REQUIRE A SECOND STEP IN THE PROCESS. IF WE USE A DESIGN BUILD FUNCTIONALITY STATE STATUTE DOES REQUIRE US TO USE THIS TWO STEP PROCEDURE. IT'S NOT ME IT'S NOT IT'S NOT DESIGNED BUILT. IT WAS NOT A DESIGN BUILD. WE USUALLY USE IT DESIGN AND BUILD METHODOLOGY ARE IN CERTAIN CASES THERE ARE CERTAIN SITUATIONS WHERE WE'RE JUST DEALING WITH EQUIPMENT PLACEMENTS CONFIGURATION WE MAY USE IN OUR IP IN THOSE CASES BUT THOSE ARE THOSE ARE UNUSUAL CASES. I THINK WE'VE ONLY DONE THAT WITH SOME OF THE PLAYGROUNDS AND I THINK LAST YEAR WE HAD A COUPLE OF YEARS AGO WE DID THAT WITH OUR FIRE STATION AND EXHAUST SYSTEMS AND THEN FOR THE MINORITY STATUS WITH CERTIFICATION WAS USED TO VERIFY THAT STATUS BELIEVE THAT THE FED CERTIFYING ON WEST PALM LEAVE. I THINK LEAVE WITH THE FEDERAL CERTIFICATION.

RIGHT EITHER OF THESE COMPANIES LOCAL TO BROWARD COUNTY OR SOUTH FLORIDA. WEST IS LOCATED IN PALM BEACH AND WE ARE TRYING FOR A LOT OF A LOT OF. YOU'VE ANSWERED THE QUESTION REGARDING A TEMPORARY STRUCTURE AND I'M JUST THROWING THIS OUT THERE WHEN IT COMES DOWN TO ACTUALLY PAINTING IT. MAYBE WE CAN DISCUSS THE PAINT PALETTE. I HAD SOME CONSENSUS ON HIM PLEASE. SO THANK YOU. LOOKING FOR IT HAS BEING BUILT AND IT'S GONNA BE A GREAT STRUCTURE AND VERY WELL UTILIZED. SO THANK YOU VERY MUCH. AND WE'RE GOING TO TAKE A 10 MINUTE RECESS PLEASE. WE. TRANSFER ELEVEN FIFTY NINE.

[01:05:06]

WE'RE BACK ON THE RECORD. CLOSE ENOUGH CLOSE ENOUGH. CLOSE ENOUGH. AND WE ARE UP

[3. Presentation on Procurement Procedures]

TO A PRESENTATION ON PROCUREMENT. SET OF. AND WE HAVE DIRECTOR MARK MASON AND PEPSI PROJECTS MANAGER KEITH GLASS. TAKE IT AWAY FROM FINANCIAL SERVICES DIRECTOR KEITH FLETCHER PURCHASING CONTRACTS MANAGER. GOOD MORNING MA'AM CITY COMMISSION. WE HAVE A PROCUREMENT PROCEDURES PRESENTATION TOGETHER THESE MORE DAYS I'M GOING TO SAY TWENTY FIVE OR THIRTY SLIDES OF. PROCUREMENT PROCEDURES. TYPICALLY IN THE PAST EVERY SEVERAL YEARS OR SO WE'VE DONE A PROCUREMENT PRESENTATION FOR THE MAYOR OF THE CITY COMMISSION TYPICALLY TO REMIND YOU OF THE PROCUREMENT PROCESSES THAT WAS SO LONG AS YOU KNOW THERE ARE A NUMBER OF PROCESSES THAT WE UTILIZE AND THEY ARE COMPLEX AND IT HAS HELPED IN THE PAST FOR THE COMMISSION TO HAVE A BROADER UNDERSTANDING OF THE PROCEDURES THAT ARE USED IN ORDER TO PROCURE THE GOODS AND SERVICES THAT THE CITY UTILIZES ON AN ANNUAL BASIS. SO WE HAVE AS YOU KNOW WE DON'T HAVE A BUSINESS PER SAY ABOUT PROCUREMENT ON THE AGENDA TODAY BUT WE TAKE THE OPPORTUNITY DURING WORKSHOPS TO DO SOME REFRESHER TRAINING OR. SOME UPDATING AS TO THE PROCESSES THAT WE USE FOR VARIOUS THINGS HERE IN THE CITY. AND SO WE WANTED TO TAKE THE OPPORTUNITY TO DO THAT THIS MORNING THERE'S BEEN THERE'S BEEN A RENEWED INTEREST I'LL SAY BY THE COMMISSION SO. GERMAN AND UNDERSTANDING THE PROCEDURES THAT WE USE YOU KNOW THAT WE'VE HAD SOME BRIEF DISCUSSIONS AND WE'LL BE CONSIDERING. I'M CERTAIN IN THE FUTURE YOU KNOW ISSUES LIKE SMALL BUSINESS ENTERPRISE AND SMALL BUSINESS ADMINISTRATION THERE'S BEEN DISCUSSION ABOUT THE NEED FOR A DISPARITY STUDY. AND SO IN PREPARATION FOR ALL OF THAT WE FELT LIKE IT WOULD BE A GOOD TIME TO MAKE A PRESENTATION TO YOU ON THE PROCUREMENT PROCEDURES THAT ARE IN PLACE NOW. SO I'D ASK MARK MASON AND KEITH GLASS TO PREPARE THAT AND WE APPRECIATE YOUR TIME AND ATTENTION THIS MORNING. IT'S GOING TO START NOW. ALL RIGHT. GOOD MORNING EVERYBODY. THANK YOU FOR YOUR ATTENTION AND I AM GOING TO DISCUSS WITH GENERAL PROCESS AND PROCEDURAL ITEMS THAT WE HAVE AS WELL AS HOPEFULLY RESPOND TO A FEW QUESTIONS THAT HAVE COME UP IN THE PAST FEW WEEKS. SO FIRST OF ALL I WANT TO I WANT TO DISTINGUISH PUBLIC PROCUREMENT WHICH WE ARE FROM THE PRIVATE SECTOR PROCUREMENT IN THE PRIVATE SECTOR. THEY WANT TO MAXIMIZE PROFITS. WE WANT TO PROVIDE SERVICES. SO WE'RE LOOKING TO GET MORE OF AN EFFICIENCY CONCERN THAN THAT THE PRIVATE SECTOR IS ALL ACCOUNTABILITY WISE WHATEVER IS NOT ILLEGAL IS THE IS THE WATCHWORD IN THE PRIVATE SECTOR WHEREAS WE ACTUALLY HAVE A LOT OF LAWS AND STATUTES AND ORDINANCES THAT WE HAVE TO COMPLY WITH ON AN EVERYDAY BASIS SO THAT THAT CAN ACTUALLY BE A VERY CUMBERSOME ASPECT OF OUR JOB. WE VENDORS AND BUYERS ARE EQUAL IN THE AREA THE PRIVATE SECTOR. WE DO HAVE SOME ADVANTAGE IN THE PUBLIC SECTOR THAT WE HAVE. SOVEREIGNTY AND BROAD RULEMAKING AUTHORITY AS JULIE WOULD CERTAINLY BACK UP IF THE QUESTION COMES UP SIMPLE. THEY THE PRIVATE SECTOR FOLKS THEY CAN USE A SIMPLE SOLICITATION AND AWARD PROCESS BUT SOME OF THOSE SAME STATUTES AND REQUIREMENTS AND LAWS MAKE OUR PROCESS A LITTLE BIT MORE DIFFICULT. AND WE HAVE TO ENSURE COMPETITION AND FAIRNESS. AND WHILE THEIR PRODUCTION ORIENTED WE'RE SERVICE ORIENTED AND IN TERMS OF SPECIFICATIONS WHEREAS THEY CAN THEY CAN GET AS SPECIFIC AS THEY WANT IN ORDER TO MEET SOME OF HER OTHER GOALS FOR DESIGN AND PERFORMANCE. WE HAVE TO BE A LITTLE MORE GENERIC IN OUR APPROACH. SO IN A NUTSHELL WE HAVE TO BE TRANSPARENT. WE HAVE PROMOTERS OF COMPETITION. WE HAVE TO BE FAIR. WE HAVE TO BE CONSCIOUS THAT WE NEED TO FIGHT WASTE. WE NEED TO BE. WE NEED TO BE COST AND VALUE CONSCIOUS. AND ONE OF THE MOST

[01:10:03]

IMPORTANT ASPECTS OF THE PUBLIC SECTOR IS THAT WE ACTUALLY HAVE TO BE VERY ETHICAL IN THE WAY WE APPROACH THE PROCESS AND IN OUR PERSONAL LIVES AS WELL. SO WHAT ARE SOME OF THE BASIC FUNCTIONS OF PURCHASING IN THE PUBLIC SECTOR. FIRST OF ALL WE MANAGE AND SOLICIT THE EVALUATION WE MANAGE THE SOLICITATION AND EVALUATION PROCESSES MAKE SURE BUT HE'S TREATED EQUITABLY COMPLY. THE STATUTES AND ORDINANCES AND MAINTAIN CONTROL OF OUTSIDE COMMUNICATIONS WHICH IS ACTUALLY A VERY IMPORTANT ASPECT OF OUR JOB. WE HANDLE CONTRACT ADMINISTRATION FOLLOW UP AND EXPEDITING AND TRYING TO GET EVERYTHING THERE A LITTLE FASTER ON TIME. WE WE MANAGE IT. AN IMMEDIATE MITIGATE ANY CLAIMS AND DISPUTES THAT MAY. WHAT ARE SOME OF THE LOCAL LAWS THAT WE HAVE TO LOOK AT. WE HAVE A CITY CHARTER CHAPTER ARTICLE 7 OF THE CITY CHARTER AND SECTIONS SPECIFICALLY SEVEN POINT ONE SEVEN POINT ONE TO SEVEN POINT ONE FOUR AND SEVEN POINT ONE FIVE AS WELL AS CITY CODE CHAPTER 6 AND FINANCE OF TAXATION ARTICLE 5. THE TAMARACK PROCUREMENT CODE AH AH AH OWN ORDINANCE REQUIREMENTS THAT WE HAVE TO WORK WITH HERE IN THE CITY AND THOSE THAT ORDINANCE WAS BASED ON MODEL PROCUREMENT CODE THAT WAS ESTABLISHED MANY YEARS AGO I BELIEVE IN A JOINT VENTURE WITH THE COUNCIL OF STATE GOVERNMENTS AND THE AMERICAN BAR ASSOCIATION. WE ALSO HAVE OUR OWN ADMINISTRATIVE POLICY AND THERE ARE VARIOUS STATE STATUTES THAT WE HAVE TO WORK WITH. AND HERE JUST AN EXAMPLE OF SOME OF THE STATUTES 112 119 PUBLIC RECORDS. LOCAL GOVERNMENT PROMPT PAYMENT ACT PUBLIC WORKS CONTRACTS. CHAPTER 255 WE HAVE TO WORK VERY CLOSELY WITH THE PUBLIC MEETINGS REQUIREMENTS THAT BECOMES ONE OF OUR FROM A PROCESS STANDPOINT ON MOST IMPORTANT ASPECTS OF WHAT WE DO. WE HAVE TO ESTABLISH CATEGORIES WE OFFERED. WE HAVE AN AUTHORIZATION FOR CO-OPERATIVE PURCHASING. CONSULTANTS COMPETITIVE NEGOTIATION ACTRESS CHAPTER TWO EIGHTY SEVEN POINT 0 55. I ACTUALLY MENTIONED THAT IN PASSING THIS MORNING WHEN I ANSWERED COMMISSIONER GALLO'S QUESTION ABOUT THE PROCESS WE HAD TO USE FOR DESIGN BUILD ONE OF THE MOST INTERESTING IS 287 135 TO 15 FOR 473 SCRUTINIZED COMPANIES LIST WHICH IS A REQUIREMENT THAT FIRMS ARE NOT BOYCOTTING ARE NOT ON A LIST OF COMPANIES TO BOYCOTT ISRAEL AND THAT HAS BECOME ACTUALLY A VERY LABOR INTENSIVE REQUIREMENT FOR US PURCHASING. WE NOW HAVE TO GO OUT AND WE REQUIRE EVERY VENDOR THAT CONTRACT WITH THE SIGN NO MATTER WHAT THE COST. EVERY VENDOR HAS TO SIGN THAT SCRUTINIZED COMPANIES LANGUAGE AND EVERY VENDOR THAT WE RENEW A CONTRACT WITH IF WE HADN'T HAD IT BEFORE THEY HAVE TO SIGN IT THEN THAT HAS BEEN AN ISSUE FOR SOME VENDORS OF COURSE DEAL WITH UNIFORM COMMERCIAL CODE AND ADD REQUIREMENTS FOR SOLE SOURCE PROCUREMENT WHICH WILL MENTION IT LATER. WE HAVE TWO GENERAL ACQUISITION TYPES INFORMAL AND FORMAL ACQUISITIONS AND I'LL GIVE YOU A COUPLE OF EXAMPLES FROM A DOLLAR TWO THOUSAND FOUR HUNDRED NINETY NINE DOLLARS. WE DON'T REQUIRE IMPORTS AND THAT'S USUALLY WHERE THE PRO CARD PURCHASES COME INTO PLAY. BUT WHAT WE ALSO HAVE BUSINESS CARDS ENVELOPES AND OTHER ITEMS THAT WE DO BID AS TERM CONTRACT AND THEN ORDER THOSE SMALL PURCHASES AS THEY COME AS THEY COME INTO US IN THE TWENTY FIVE HUNDRED FOUR THOUSAND NINE NINE NINE POINT NINETY NINE NINE AND BASICALLY FIVE THOUSAND WE ALLOW FOR VERBAL TELEPHONE QUOTES AND SOME OF THOSE CASES WE WORK WITH OUR INSTRUCTORS AND PARKS AND RECREATION. RESTOCK A WATER TREATMENT PLANT PARTS THAT ARE SMALL DOLLAR AMOUNT IN THE 5000 TO BASICALLY 30000 RANGE. WE ASKED FOR MULTIPLE WRITTEN E-MAIL OR FAX QUOTATIONS AND SOME OF THE ITEMS WE BUY IN THAT AREA FROM PIPE REPLACEMENTS FIRE HYDRANTS IF SOME OF OUR EVENT ENTERTAINMENT CONTRACTS ARE FIREWORK ANNUAL FIREWORKS FALLS INTO THAT CATEGORY FOR APPLE AND A LOT OF THE AQUATIC CHEMICALS WE USE IN THIRTY THOUSAND SIXTY FIVE THOUSAND. PUBLIC CERT PUBLIC SERVICES MAINTENANCE CONTRACT PULLBACKS GUARDRAIL SIDEWALKS SOFT MOWERS AND LANDSCAPE TRAILERS COME INTO THAT AREA JUST AS A NOTATION ANYTHING OVER TWENTY FIVE THOUSAND. THE CITY MANAGER ALSO HAS TO APPROVE AS WELL. AND OF THE SIXTY FIVE THOUSAND WE ACTUALLY REQUIRE A FORMAL PROCESS AND THAT THRESHOLD WAS ACTUALLY ESTABLISHED IN OUR CODE TO EQUAL FLORIDA STATUTE TO EIGHTY SEVEN POINT 0 1 7 TO THE CURRENT THRESHOLD NUMBER IN THAT STATUTE IS SIXTY FIVE THOUSAND DOLLARS. SO WHEN

[01:15:02]

THAT STATUTE CHANGES ARE OUR. FORMAL. THRESHOLD CHANGED ALSO AT LONDON'S CITY COMMISSION AGREES TO IT AND IN THOSE CASES WE ALSO HAVE FORMAL ADVERTISING AND AWARD APPROVALS BY THE COMMISSION AND WE GET INTO THE METHODS OF FORMAL SOURCE SELECTION WE HAVE COMPETITIVE SEALED BIDS AND THOSE ARE KNOWN AS IFAD SOMETIMES AND THEREFORE HIGHLY STANDARDISED REQUIREMENTS AND AND THEY ALSO INSTANCES WHERE WE WANT TO USE. PRICE COMPETITION LOWEST PRICE BID VENDORS STILL HAVE TO BE HOWEVER RESPONSIVE AND RESPONSIBLE SO THEY HAVE TO ANSWER THE RESPONSIVE MEANS THEY'VE ANSWERED ALL THE REQUIREMENTS WE HAD IN THE BID. THEY'VE ANSWERED THOSE THOSE THAT HAVE THEY FOLLOWED THE INSTRUCTIONS WE GAVE THEM. YOU'LL BE SURPRISED AT HOW MANY FOLKS DON'T DO THAT. AND WE'VE ACTUALLY MADE SOME CHANGES TO OUR SYSTEM TO ACTUALLY INCREASE OUR LEVEL OF MASSIVENESS AND RESPONSIBILITIES JUST AS IMPORTANT IF WE HAVE A FIRM THAT IS BIDDING ON ONE OF OUR CONTRACTS AND THEY CAN'T EVEN COME CLOSE TO MEETING THE REQUIREMENT THEY DON'T HAVE ENOUGH EQUIPMENT THEY DON'T HAVE ENOUGH PERSONNEL THEY DON'T THEY DON'T HAVE THE LET'S SAY THE BACKUP CAPITAL TO BE ABLE TO HANDLE A LARGE PROJECT THEN WE MAY CONSIDER THEM AS NOT RESPONSIBLE FIRMS WITH A REQUEST FOR PROPOSAL THAT'S A LITTLE BIT COMPETITIVE SEALED BEFORE YOU KNOW WITH THEM AS OUR FEES WE'RE LOOKING MORE AT AN APPROACH WE HAVE A GOAL WE KNOW WHERE WE WANT TO GO BUT WE REALLY WANT TO SEE SOME APPROACHES AND SOME EXAMPLES ARE MEDICAL SERVICES AND WE HAVE OUR MEDICAL DIRECTOR ECONOMIC DEVELOPMENT STUDIES AND BELIEVE IT OR NOT OFFICE SUPPLIES YOU PROBABLY. WHY WOULD WE DO OFFICE BUYS BECAUSE OFFICE SUPPLIES HAVE BECOME THE COMMODITY ITSELF IS VERY STANDARD BUT IN LATER THE LAST FEW YEARS THAT'S ACTUALLY BECOME A SERVICE ORIENTED CONTRACT AND WE NEED TO CONSIDER BEST VALUE. AND I WILL I I WANT I'M GOING TO BLOW MY OWN HORN A LITTLE BIT. OUR OUR OFFICE BY CONTRACT IS USED BY THE NATIONAL IPA JUST KNOWN AS OMNI PARTNERS AND WE HAVE A CONTRACT THAT MOST PEOPLE IN THE NATION USE FOR THEIR OFFICE SUPPLIES. AND IT ACTUALLY NETTED US WE GET SOME INCOME BACK THERE. THAT'S ANOTHER SIXTY SEVEN THOUSAND DOLLARS. DONE THIS LAST YEAR. SO SOME OF OUR CONTRACTS CAN BE REVENUE GENERATING AND THEN WE HAVE A QUALIFICATION BASED PROCEDURE IN A LOT OF TIMES THAT A LOT OF TIMES ARE OUR PIECE FALL INTO THAT AREA. BUT A LOT OF SCITUATE MOST SITUATIONS THEY ARE SPECIFICALLY REQUIRED BY THAT CCN A LOT OF THE CONSULTANTS COMPETITIVE NEGOTIATION ACT FOR QUALIFICATIONS ONLY IN THE STATUTES REQUIRE US TO USE FOR INSTANCE QUALIFICATION BASED PROCESS FOR PROFESSIONAL ENGINEERING ARCHITECTURAL SERVICES LANDSCAPE ARCHITECTS OR SURVEYING AND MAPPING SERVICES IN THOSE SITUATIONS WE CAN'T EVEN LOOK AT THE PRICE WHEN WE'RE IN WHEN WE ARE PERFORMING THE INITIAL EVALUATION WE CAN ONLY LOOK AT THE QUALIFICATIONS OF THE FIRM AND I GET INTO THAT LITTLE BIT LATER. OK. SOME OTHER TYPES OF PURCHASES EMERGENCY PURCHASES AND THOSE ARE REQUIRED TO PROTECT LIFE PREVENT INJURY DESTRUCTION OF PROPERTY OR SERIOUS DISRUPTION OF CITY SERVICES. AN EXAMPLE WE'VE HAD REPLACEMENT OF LIGHT POLES AFTER A STORM OR F OR AFTER SOMEONE WENT OFF ROAD AND KNOCKED ONE OVER. WE'VE HAD TO DO. WE'VE HAD TO HANDLE THOSE ON EMERGENCY ON AN EMERGENCY BASIS. WE ALSO HAVE WHAT WE CALL SOLE SOURCE PURCHASES AND THOSE ARE AWARDED TO THE SOLE ECONOMICALLY FEASIBLE FIRM AND AN EXAMPLE OF THAT WOULD BE BY REPLACEMENT PUMPS EVERY YEAR YOU APPROVE AND A REPLACEMENT PUMP CONTRACT FOR PUBLIC SERVICES FOR PUMPS THAT HAVE TO FIT INTO SOME OF OUR VARIOUS LIFT AND. STORE MODEL STATIONS THROUGHOUT AROUND THE CITY. THEY HAVE THEIR BUILT IN VERY SPECIFIC MANNER AND THEY HAVE TO FIT IN A VERY SPECIFIC SPACE. AND SO WE HAVE TO HAVE VERY SPECIFIC PUMPS TO WORK TO WORK ON. SO THOSE ARE HANDLED THIS ALL SOURCES. NOW IF WE HAVE A SOLE SOURCE VALUED AT OVER SIXTY FIVE THOUSAND DOLLARS YOU SEE THAT YOU WILL SEE THAT HERE YOU WILL HAVE TO APPROVE THOSE. ANOTHER TYPE IS PIGGYBACKING ON OTHER AGREEMENTS THAT ARE ALREADY IN PLACE ALREADY IN PLACE AND WE'RE ELIGIBLE TO USE PRICING FROM A LOT OF CONTRACTS ESTABLISHED BY OTHER GOVERNMENTAL ENTITIES SUCH AS THE STATE OF FLORIDA OUR NATIONAL PURCHASING COOPERATIVES AND THAT'S KNOWN AS PIGGYBACKING. WE USE THAT FOR OUR VEHICLES FOR EXAMPLE AND SOME OF THE CONTRACTS YOU'VE SEEN HERE THAT HAVE BEEN FAIRLY LARGE. WE HANDLE THE PIPE BURSTING CONTRACT. I DON'T HAVE ANY ARE AND THE INFLOW AND INFILTRATION COUNTS AND I DON'T

[01:20:03]

HAVE JACKS VEHICLES WITH ME HERE TODAY TO SHOW YOU. DID YOU KNOW. THAT THAT'S THE WAY IT GOES AND THEN WE USED IT FOR TIRES AS WELL. COOPERATIVE PURCHASING AREA WE BELONG TO A WE BELONG TO A CO-OPERATIVE GROUP KNOWN AS A SOUTHEAST FLORIDA GOVERNMENTAL PURCHASING COOPERATIVE. IT'S ABOUT OVER 50 MEMBERS AND WE USE THAT COOPERATIVE LEVERAGE OUR PURCHASING OPPORTUNITIES SO WE HAVE IN THOSE SITUATIONS THE CONTRACTS THAT ARE THAT ARE. SOLICITED BY THAT ARGUMENT BY THE VARIOUS MEMBERS HAD TO BE FULLY VETTED FORMALLY ADVERTISED COMPETITIVE SOLICITATIONS IN THESE SITUATIONS THE CITY BECOMES A DIRECT PARTY TO A CO-OP CONTRACT. NOW IN PIGGYBACK SOMEONE ELSE HAS ACTUALLY ALREADY DONE THE WORK AND THEN WE MAKE OURSELVES A PARTY BY APPROVAL OF THAT CONTRACT. BUT IN THIS CASE WE'RE A DIRECT CONTRACT UP FRONT WITH OUR AUTHORITIES ARE IN THE ORIGINAL BID THAT GOES OUT AND WE THE LEAD AGENCY HAS BEEN GIVEN THOSE PARTICULAR ITEMS FOR FOR THE CITY OF TAMARACK SPECIFICALLY AND EACH CITY IN THE CONTRACT IN THE GO OFF USUALLY REQUIRED TO BE A LEAD AGENCY IN ORDER TO MAINTAIN CO-OP MEMBERSHIP WHERE THE LEAD AGENCY FOR QUICK LIME OBVIOUSLY OFF SUPPLIES AND OF ALL THINGS ROUGH TARPS ONE INTERESTING REQUIREMENT ABOUT BEING A LEAD AGENCY HOWEVER IS YOU CANNOT USE ANY PREFERENCE PROGRAMS FOR ANY CO-OP IN THE COUNTY. THE COUNTING WAS ONE OF THE MAJOR LEAD AGENCIES IN THE CO-OP FOR MANY YEARS. BUT WHEN THEY ESTABLISH CERTAIN PROGRAMS THAT REQUIRED CERTAIN PREFERENCES THEY COULD NO LONGER BE A LEAD AGENCY IN THE CO-OPERATIVE AND AGENCY'S AGENCIES DIDN'T HAVE TO BID THEIR OWN CONTRACT WITHOUT THE CO-OP. THERE ARE SOME MAJOR CONTRACTS WE'D HAVE TO PUT OUT FOR BETTER SELF FUEL GASOLINE DIESEL FUEL. I DON'T WANT TO TELL YOU HOW PAINFUL IT IS. AND I'M SO THANKFUL THAT POMPANO BEACH IS THE AGENCY THAT DOES THAT. BUT. RIGHT BY BASICALLY DIVIDING UP THE WORK WE'VE SAVED A LOT OF ADMINISTRATIVE COSTS FOR ALL OF THE ENTITIES AROUND AND OKAY CAROL ALL THE ENTITIES AND IF WE HAD TO DO ALL THE CONTRACT HANDLED THROUGH THE CO-OP WE'D PROBABLY HAVE TO HAVE A COUPLE OF EXTRA PEOPLE JUST TO HANDLE THE VOLUME OF THOSE PARTICULAR. SO THIS IS A VERY IMPORTANT.

VERY IMPORTANT US TO MAINTAIN THAT CO-OP MEMBERSHIP. HERE IS A HERE'S A LITTLE THERE WE GO. HERE'S A MAINTENANCE ABOUT HOW WE BUY SERVICES AND THIS GOES OVER SOME OF THE ISSUES ON THE AIR FOR INSTANCE ON THE METHOD OF ACQUISITION THAT WE TALKED ABOUT EARLIER. YOU CAN SEE IN ALL THOSE ACQUISITION METHODS WE USE IT FOR COMMODITIES EQUIPMENT AND SERVICES AS WELL AS INVITATIONS FORBID WE USE OUR FEE FOR ALL TYPE WE USE A COOPERATES ROLL TYPE. WE USE PIGGYBACKING FOR ALL TYPE SOME PURCHASES THOUGH MAYBE RESTRICT IT ON OUR PRO CARDS. WE DON'T FOR EXAMPLE ALLOW PROCUREMENT OF EQUIPMENT ON A PRO CARD OVER A THOUSAND DOLLARS UNLESS PURCHASING AN ACCOUNTING HAS BEEN INFORMED BECAUSE THERE ARE CERTAIN STATE LAWS WE HAVE TO ABIDE BY AND A CERTAIN REQUIREMENTS THAT FOR ASSETS THAT ARE OVER 1000 DOLLARS THAT WE HAVE TO INCLUDE IN OUR FIXED ASSET INVENTORY AND WE ALSO CAN LOOK AT WHAT WE CALL VALUE ENGINEERING OR FINDING THE LOWEST COST OF OPERATION. ALSO ANOTHER WORD IS LIFECYCLE COSTING MEANS YOU LOOK AT THE TOTAL COST OF OPERATING A PIECE OF EQUIPMENT ON A COPIER WE MAY LOOK AT THE TONER COST AND WE MAY LOOK AT THE COST OF THE ELECTRICITY THAT GOES INTO THE PROGRAM AND IT CAN BE IT CAN BE ACTUALLY FAIRLY COMPLEX AND WE WILL REQUIRE VENDORS TO OBTAIN CERTIFICATES OF INSURANCE IF THEY'RE PERFORMING WORK ON CITY PROPERTY. FOR INSTANCE IF THEY'RE INSTALLING EQUIPMENT ARTHUR PERFORMING SERVICES SOURCE NEXT ITEM I'D LIKE TO TALK ABOUT SPECIFICALLY OFF OFF THAT MATRIX IS HOW DO WE BUY PROFESSIONAL SERVICES. AND AGAIN QUALIFICATIONS BASE FOR THE FOR THE ONE FOR THE SERVICES I MENTIONED EARLIER ENGINEERING ARCHITECTURE LANDSCAPE ARCHITECTURE AND SERVING MAPPING UNDER WHICH IS REQUIRED AGAIN BY THE CCMA THE CITY MAY USE A LETTER OF INTEREST. OUR REQUEST FOR QUALIFICATIONS ELA Y OR AN HOUR OF Q PROCESS TO OBTAIN THE

[01:25:01]

INFORMATION ON THAT FIRM'S QUALIFICATIONS CAPABILITIES AND EXPERIENCE AS WELL. AND ON PROFESSIONAL SERVICES IF WE USE THE QUALIFICATIONS BASED PROCEDURE UNDER CCMA THE CITY'S EXTRA REQUIRED TO NEGOTIATE THE PRICING IN CONTRACT AFTER WE'VE CHOSEN THE HIGHEST RANKED VENDOR. SO WE RANKED THE VENDOR HIGH FOR THEIR QUALIFICATIONS AND THEN WE GO BACK AND FIND OUT THE PRICE. AND WITH THAT WE HAVE TO NEGOTIATE THAT PRICE AND A SUCCESSFUL. IF WE CAN'T GET THERE WE HAVE TO REJECT THAT FIRM MOVE ON TO THE NEXT HIGHEST RANK FIRM AND SO ON UNTIL WE GET A PRICE THAT IS ACCEPTABLE TO THE CITY AND IT CAN BE A LONG AND TEDIOUS PROCESS. BUT WE DO NEED TO WE WE DO NEED TO OBVIOUSLY OBEY THE STATUTE IN THAT AREA. AND NOW WE HAVE SOME SPECIALIZED PROFESSIONAL SERVICES PURCHASING PROCESS AS WELL AS I WAS MENTIONING EARLIER THE DESIGN BUILD COMBINATION PROPOSAL WHICH IS A TWO STEP PROCESS WHERE WE HIRE ONE FIRM TO ACT AS A PROJECT COORDINATOR AND TO DESIGN AND BUILD THE PROJECT AND WE SOLICIT MULTIPLE FIRMS AND STEP ONE WITHOUT PRICING. AND WE ONLY LOOK AT THE QUALIFICATIONS AND THEN WE GO THROUGH THAT RANKING PROCESS BUT THEN WE ARE ABLE TO ADD WHAT WE CALL THE DESIGN CRITERIA AND SELECT SELECT FIRMS INCLUDING PRICE AS A CRITERIA AS THAT SECOND STEP. AND THAT'S WHERE THAT'S WHERE WE ADD THE DESIGN CRITERIA PROCESS. AS GREG EXPLAINED TO YOU EARLIER THIS MORNING ON THE LAST PROJECT WE LOOKED AT IN THAT AREA WE SHORTEN ONLY SHORT LIST AT LEAST THREE FIRMS ON THE FIRST PHASE AND THEN STEP 1 ALSO MINORITY STATUS IS A CONSIDERATION IN THE EVALUATION OF THESE TYPES OF CONTRACTS. AND WE'VE WE'VE TRADITIONALLY USED A FIVE POINT STATUS FOR THAT THEY'RE EITHER MINORITY OWNED THEY EITHER HAVE MINORITY SUBCONTRACTORS OR NOTHING AND WE USE THE AVERAGE FIVE IF THEIR OWN 2.5 IF IT'S IF THEY USE SUFFICIENT NUMBER OF CONTRACTORS ZERO IF THERE'S NO INVOLVEMENT AND WE ACT. IN ADDITION WE HAVE A SELECTION ADVISORY COMMITTEE WOULD IT'S BEEN ESTABLISHED FOR CSC AND EIGHT PROCEDURES THAT SPECIFICALLY ARE GOVERNED BY OUR CITY CODE AND THE MEMBERS OF THAT ORGANIZATION ARE THEIR DESIGNEES WOULD BE THE CITY MANAGER THE ASSISTANT CITY MANAGER THE DIRECTOR OF PUBLIC SERVICES THE CITY ENGINEER THE DIRECTOR OF COMMUNITY DEVELOPMENT THE DIRECTOR OF FINANCIAL SERVICES AND MYSELF THE PURCHASING THE CONTRACT MANAGER WHO AND I ALSO FACILITATE THE PROCESS AS WELL. AND IN MANY CASES WE WILL USE DEPENDING ON THE TYPE OF PROCUREMENT WE WILL OFTENTIMES THOSE INDIVIDUALS MAY OFTEN DESIGNATE INDIVIDUALS TO SERVE IN THEIR PLACE BUT THEY STILL HAVE THE SAY SO AS TO WHO SERVES IN THEIR PLACE IN THOSE SITUATIONS. SO HOW DO WE BUY OUR. OUR BIGGEST ACQUISITION COST IS CONSTRUCTION AND WE USED TWO MAJOR METHODS OVER SIXTY FIVE THOUSAND DOLLARS. FIRST ONE IS THE DESIGN BID BUILD WHICH IS IN THE TRADITIONAL METHOD. THE PROJECT IS DESIGNED AND PLANS AND PROVIDED BY ARCHITECT ENGINEER AND GENERAL CONTRACTORS AND SUBMIT SEALED BIDS BASED ON PRICE AND AWARDED THAT ARE THEN AWARDED TO THE LOWEST RESPONSIVE RESPONSIBLE VENDOR. AND WE TEND TO USE THAT I THINK MORE THAN ANYTHING ON UNDERGROUND CONSTRUCTION BECAUSE UNDERGROUND CONSTRUCTION IS VERY DESIGN ORIENTED. WE HAVE TO HAVE IT ABSOLUTELY RIGHT BEFORE WE DO IT BECAUSE THE COST OF DIGGING IT UP AND FIXING IT LATER IS GOING TO BE VERY HIGH. SO WE DON'T USUALLY LOOK FOR APPROACHES ON THAT. IT'S VERY STANDARDIZED PROCESS ANYWAY. THE SECOND PHASE IS SECOND TYPE IS THE DESIGN BUILD. WE USUALLY USE THAT FOR ABOVEGROUND CONSTRUCTION WHEN WE'RE BUILDING A BUILDING LIKE A CONCESSION STAND OR A FIRE STATION WHERE WE ACTUALLY CAN GET AN APPROACH AND IT'S A LITTLE WE HAVE A LITTLE BIT MORE LEEWAY ON THE TYPE OF FUN ON THE TYPE OF DESIGN THAT WE CAN APPROVE SITUATIONS AND USUALLY AGAIN AN ARCHITECT ENGINEER AND GENERAL CONTRACTOR IN THOSE SITUATIONS WORK AS A JOINT VENTURE THAT BASICALLY IS ARE THE PROCEDURES AND PROCESSES THAT WE UTILIZE THE PROCUREMENT AREA. MARTIN I'M GOING TO ADDRESS SOME SPECIFICS STATISTICS AND FIRST SOME CAMERA EXPENSE STATISTICS IN WHY 18 OUR TOTAL SPEND WAS FORTY POINT SIX MILLION DOLLARS NOW THAT THAT WAS A LITTLE HIGH. WE HAD A LOT MORE BECAUSE WE HAD A

[01:30:03]

LOT MORE CONSTRUCTION PROJECTS THAN WE NORMALLY HAVE IN A GIVEN YEAR AS A COMMISSION YOU'VE ASKED YOU'VE ASKED US TO BE AGGRESSIVE WITH SOME OF THE CONSTRUCTION AROUND THE CITY AND WE HAVE DONE SO AND SO OUR NORMAL NUMBER IS AROUND 25 TO 30 MILLION A YEAR. BUT BECAUSE OF THE LARGE CONSTRUCTION PROJECTS WE WERE UP TO 40 BUT ADD ANOTHER THREE POINT FIVE MILLION DOLLARS TO THAT FOR PRO CARD PURCHASES DURING THE LAST YEAR. AND WE ACTUALLY GET SOME MONEY BACK OR PROBABLY WE ACTUALLY GET A LITTLE BIT OF A REBATE ON THAT EACH YEAR. WE MAKE A LITTLE BIT OF MONEY ON THAT MAYBE ABOUT TWENTY THOUSAND DOLLARS OR SO 20 TO 30 DEPENDING ON HOW WELL WE DID. ONE THING WE DO DO IN THE PRO CARDS IS WE PAY OUR WASTE MANAGEMENT INVOICE EVERY MONTH PRO CARD. NOW THAT SPEND DOESN'T INCLUDE INTERGOVERNMENTAL AGREEMENTS ARE OUR CONTRACTS WITH CIGNA FOR HEALTH BENEFITS. THOSE ARE NOT INCLUDED IN THAT PARTICULAR LIST. AND I'VE GOT SOME INFORMATION THAT YOU'LL SEE A LITTLE BIT LATER ON FOR YOUR MEDICAL RIGHT NOW. WE HAVE ABOUT THREE HUNDRED NINETY PLUS CURRENT CONTRACT CONTRACTS THAT ARE EITHER TERM AGREEMENTS AND ABOUT THREE HUNDRED AND TWENTY FIVE PLUS IN 186 OF THOSE ARE LIVE EVENTS. AND. WE HAVE BECAUSE WE HAVE ONE FOR EVERY TYPE OF SOFTWARE WE HAVE. WE HAVE A MAINTENANCE AGREEMENT FOR ALMOST EVERY TYPE OF SOFTWARE AND IN MOST CASES THEIR SOLE SOURCES ARE WE HAVE SINGLE ISSUE PURCHASES. WE HAVE ABOUT RIGHT NOW WE HAVE ABOUT 65 OF THOSE OPEN CURRENTLY OPEN AND THOSE COULD BE THE CONSTRUCTION CONTRACTS MIGHT MAYBE A BIG PIECE OF EQUIPMENT OR SOMETHING OF THAT NATURE. AND I WILL TELL YOU THE CITY DOES NOT CURRENTLY TRACK THE SMALL BUSINESS TO MINORITY WOMEN OWN VETERAN OWNED BUSINESS SPEND. HOWEVER ON MARCH 19 OUR SOFTWARE FOR THEIR BIDS AND TENDERS WE'LL BE ADDING NEW FIELDS FOR US TO BE ABLE TO START HAVING ALLOWING OUR VENDORS TO PROVIDE INFORMATION TO US AT THE OUTSET WHEN THEY WHEN THEY REGISTER AS IN TERMS OF MINORITY AND GENDER OWNERSHIP TRACKING. SO THAT'S COMING ON MARCH 19TH WITH THEIR NEXT RELEASE. SO THEY'RE ACTUALLY THEY'VE ACTUALLY DONE THAT AT OUR REQUEST. SO WE'VE HAD A LITTLE BIT OF INFLUENCE OVER THEM. WE'RE HAPPY TO SAY NEXT YEAR IS A LITTLE HARD TO READ BUT I PROVIDED YOU EACH WITH A SPREADSHEET SPREADSHEET A SEPARATE DOCUMENT. THIS IS IT. AND THIS DOCUMENT NOT ONLY DETAILS THE 20 LARGEST SUPPLIER AGREEMENTS BUT ALSO OUR FIVE LARGEST TENDER LOCALS. AND IT GIVES US A FIVE TO 10 LARGEST CONTRACTS FOR EACH DEPARTMENT IN THE CITY. AND AS YOU CAN SEE MOST OF OUR LARGE CONTRACTS ARE BOTH HISTORIC DOES INCLUDE CIGNA BUT SOME OF OUR LARGEST CONTRACTS SEWER AND LATERAL LINES A LOT OF A LOT OF UNDERGROUND WORK THE HEALTH CARE BENEFITS SIGN BILLS FINALIZATION 36. I'LL LET YOU LOOK AT THAT ON YOUR OWN WITHOUT HAVING YOUR WAY EVERY SINGLE ONE SO WE CAN SAVE SOME TIME. BUT I'D BE HAPPY TO ANSWER ANY QUESTIONS ABOUT THOSE. AND ON THE NEXT SLIDE WE HAVE OUR TOP INTERGOVERNMENTAL AGREEMENTS OBVIOUSLY THE TOP BEING BSL.

THE NEXT ONE BEING HOW MUCH WE SPEND FOR OUR WASTEWATER DISPOSAL CHARGES AND THEN WHAT WE WHAT WE SPEND WITH FORT LAUDERDALE FOR TREATMENT DISPOSAL OF WASTE WATER OUR MEDICAL MISCELLANEOUS SUPPLIES THAT WE PURCHASED FROM BEING SO EACH YEAR AND SPECIAL SECURITY DETAILS THAT WE USE FOR PARKS AND RECREATION. LAST QUESTION. WHY WHY DO WE USE THIS MONEY. VERY FEW PEOPLE THE UNITED STATES USE IT. YOU KNOW WE EVALUATED SEVERAL SYSTEMS. WE EVALUATED PROPOSALS FOR BIDS SINK BID THINGS A WELL-KNOWN FIRM I'VE I'M FAMILIAR WITH BIDDING. I WAS THE CHAIR NATIONAL CHAIR OF THE NATIONAL INSTITUTE OF GOVERNMENTAL PURCHASING A NATIONAL ORGANIZATION INTERNATIONAL ORGANIZATION. 2015 2016. THAT WAS ACTUALLY ONE OF OUR PRODUCTS AND YOU THINK IT'S THE CHAIR OF THE ORGANIZATION I'D BE RUNNING RIGHT OUT IN EUROPE. BUT WE LOOKED AT THE BET. WE WENT TO LOOK AT THE BEST DEAL. WE ALSO LOOK AT A COMPANY NAME OF IRON WAVE AND BONFIRE AND WE WERE ALREADY USING DEMAND STARTING THE PAST. MATTER OF FACT I WAS USING DEMAND STAFF FROM THE TIME THEY WERE ACTUALLY LOCATED IN PLANTATION ON PINE ISLAND ROAD AND I WAS UP IN ILLINOIS. I WAS AGENCY NUMBER TWELVE WITH THEM. BUT AND WE ARE ACTUALLY WE ACTUALLY ARE STARTING TO USE THEM AGAIN AS WELL BUT WE THOUGHT THE BIDS AND TENDERS PROVIDE US

[01:35:05]

WITH THE MOST ROBUST PLATFORM AND THE EASIEST TO USE PLATFORM. THE SYSTEM ACTUALLY ALLOWS PURCHASING TO CREATE TEMPLATE FORMS. NOW WE'RE AT WHERE THE INDIVIDUAL DEPARTMENTS CAN THEN USE THEM FOR THEIR OWN QUOTES. THEN THE DEPARTMENTS CAN SEND THE QUOTES OUT USING BIDS AND TENDERS PLUS THE PRICES COME IN AND THEN EVERYTHING ROLLS RIGHT UP TO PURCHASING WITHIN ONE EASY STEP. IT'S ALL THEY'RE VERY TRANSPARENT. AND SO IT HAS GREATLY IMPROVED OUR RESPONSIVENESS. IT ALSO ALLOWS US TO ADD THE INCLUDED MANDATED LEGAL REQUIREMENTS INTO OUR TEMPLATES SUCH AS PUBLIC RECORDS REQUIREMENTS TO SCRUTINIZE COMPANIES THAT JULIE IS ALWAYS MAKING SURE THAT I HAVE SHE'S KIND OF SHE'S KIND OF PICKY THAT WAY. FORMALLY FORMALLY SUPPLIERS HAD TO ACTUALLY FILL OUT A VENDOR REGISTRATION FORM WITH STAFF THEN HAD TO ENTER AND MAINTAIN ELECTRONICALLY AND OF THE VERY LABOR INTENSIVE PROCESS. WE TRY TO RUN IN A VERY LEAN EFFICIENT OPERATION OVER THERE. WE RECOGNIZE THE NEED FOR GREATER EFFICIENCIES AND WITH THE GOAL OF PROVIDING YET BETTER ACCESSIBILITY TO THE SUPPLIER CAN REALLY FORBIDS AND PROPOSALS. SO WE INITIATED THE USE OF A WEB BASED SUBSCRIPTION SYSTEM WHERE VENDORS SUBSCRIBE TO RECEIVE ALL BIDS AND OUR FEES ISSUED BY THE CITY WHICH LIMIT THE PAPERWORK FOR BOTH SUPPLIERS STAFF. BUT IT WASN'T NECESSARILY OPEN TO ALL VENDORS. THEY HAD TO KNOW ABOUT IT AND THEY HAD TO SUBSCRIBE. SO IN 2017 WE INTRODUCED BIDS TENDERS PROCUREMENT SYSTEM WHICH NOW A LOT OUR VENDORS AND SUPPLIERS TO REGISTER FOR ONLY THOSE SPECIFIC PRODUCTS. RAZ THE INTERNET SYSTEM ONLY ALLOWED THEM TO SUBSCRIBE. THEY GOT EVERY SINGLE EVERY SINGLE ITEM WE HAD AND THEY MAY NOT HAVE WANTED THEM ALL. SOME OF THEM TURNED OFF THEIR SUBSCRIPTION AS RESULT MAY HAVE LOST OPPORTUNITIES BUT BIDS AND TENDERS ALLOWED THEM TO REGISTER TO ONLY RECEIVE INFORMATION ABOUT THOSE ITEMS THAT THEY'RE INTERESTED IN. NOW BECAUSE OF THE FACT THAT WE WANTED TO MAKE EVERYTHING MORE ACCESSIBLE WE HAD NOT IN THE PAST TRACK BUSINESS SIZE OR OWNERSHIP GENDER ETHNICITY BECAUSE WE WANTED TO MAXIMIZE THE UNIMPEDED ACCESS TO THE CITIES BIDS AND PROPOSALS BY ALL VENDORS. NOW JUST JUST THE RECORD I TOOK A SURVEY AMONGST A COOPERATIVE GROUP AND ADDED A FEW IN MY OWN SOME OF THE LARGER AGENCIES THAT DIDN'T RESPOND BACK AND JUST JUST SO YOU KNOW RICK WELL WE'RE THE ONLY ONES USING BITS TENDERS OR 11 AGENCIES USING MISSING 24 AGENCIES USE ME DEMAND STAR WHICH NOW INCLUDES THE CITY OF TAMARACK OR USING ION WAVE AND FOR USING THEIR OWN WEB SITE AND I CAN FIND SOME OF THAT INFORMATION LATER. SO WHAT WE WANTED. AND WHAT WE GOT WAS WE WANTED A PROGRAM THAT OFFERED A FULL BLOWN SOLICITATION MANAGEMENT SYSTEM TO US BIDS AND TENDER I WAS TALKING ABOUT RESPONSIVENESS EARLIER BIDS AND TENDERS GUIDES OUR VENDORS TO RESPOND TO ALL THE BID REQUIREMENTS IF THEY DON'T RESPOND TO ONE. IN THE PAST THEY JUST LEFT IT OFF. WE MIGHT HAVE HAD TO REJECT PROPOSAL OR BID BECAUSE THEY LEFT IT OFF BIDS AND TENDERS WON'T LET THEM SEND THAT WON'T LET THEM SEND THE BITTER PROPOSAL TO US UNTIL THEY ANSWER THOSE QUESTIONS. AND SO THAT'S MADE UP THAT'S HELPED TO MAKE OUR VENDORS MORE RESPONSIVENESS RIGHT OFF THE BAT. SO I WHERE I AS WE USED TO HAVE TO FOLLOW UP OR REJECT IN THE PAST WE RARELY IF ANY TIME HAVE TO DO THAT UNLESS THE INFORMATION IS FLAWED SOMEHOW SYSTEMS ABLE TO ELECTRONICALLY FIELD OUR VENDOR QUESTIONS. VENDORS WHEN THEY HAVE QUESTIONS ON ONE OF OUR BIG CONSTRUCTION PROJECTS THEY CAN ENTER THE QUESTIONS INTO BIDS AND TENDERS. THE QUESTIONS COME THROUGH TO US THROUGH A LOT. WE CAN THEN USE THAT TO ANSWER IT. AND THAT IT ACTUALLY CREATES THE ADDENDUM TEMPLATE FOR US WHICH IF YOU TRY TO CREATE AN ADDENDUM IN THE PAST YOU'D KNOW IT'S A VERY LONG AND TEDIOUS PROCESS. NOW ALL WE HAD TO DO IS FILL THE ANSWERS IN AND WE WERE MUCH MORE EFFICIENT ON OUR RESPONSES TO QUESTIONS FROM VENDORS THAT ALSO AUTOMATICALLY PREPARED VARIOUS FORMS USING THE SOLICITATION PROCESS AS WELL SUCH AS MEETING AND BID OPENING SIGN IN SHEETS PLAN OLDER REPORTS AND COMPLETE RESPONSIVENESS MATRIX WHERE I CAN WORK WITH THAT USED TO TAKE OUT MYSELF OR MY STAFF MAYBE A DAY AND A HALF TO GO THROUGH THE RESPONSES TO MAKE SURE WE CAN PROBABLY DO IT IN AN HOUR OR TWO AT THE MOST NOW BECAUSE BIDS AND TENDERS HAS GIVEN US A VERY POWERFUL TOOL IN THAT SPECIFIC AREA.

IT ALSO PROVIDES AUTOMATIC NOTIFICATION OF CONTRACT EXPIRATIONS TO OUR DEPARTMENTS SOME OF OUR DEPARTMENT HEADS AROUND HERE PROBABLY ANNOYED BY THAT BECAUSE THEY GET

[01:40:04]

SO MANY EMAILS. BUT THE POINT IS THEY KNOW WHEN THEIR CONTRACTS ARE COMING UP. AND THAT WE THINK THAT'S IMPORTANT BECAUSE WE TRY TO GIVE THEM AT LEAST 90 DAYS. SO WE HAVE ADEQUATE TIME TO SEND THEM OFF FOR A BIT OR OUR FEE. IF THE SITUATION WARRANTS IT ALSO ALLOWS US AN AUTOMATIC NOTE AUTUMN ALLOWS US EXCUSE ME TO EMAIL OUR VENDORS WHEN THEIR INSURANCE CERTIFICATES REQUIRE UPDATES. AND THAT CAN BE A COMPLEX PROCESS THAT'S STILL STILL A DIFFICULT PROCESS. BUT IT'S BEEN MADE A LITTLE BIT EASIER WITH OUR CONTRACT VENDORS WITH BIDS AND TENDERS. IT ALSO DOES PROVIDE US A FULL BLOWN RFP EVALUATION SYSTEM WHICH CREATE AND TABULATE FORM WHERE WE'RE LOOKING TO IMPLEMENT THAT PROCESS SOON. WE HAVEN'T DONE THAT YET BUT IT'S THERE FOR US TO HAVE IN BIDS AND TENDERS IS ONE OF THE ONLY ONE OWN FIRMS OUT THERE TO HAPPEN.

AND OF COURSE WE'RE IN THE PROCESS OF ADDING A MINORITY BUSINESS INDICATOR FIELD AND AGAIN LOOK FOR THAT ON MARCH 19. LET'S LOOK AT TAMARACK SUPPORT FOR SOCIO ECONOMIC PROGRAMS AND BY BY SOCIOECONOMIC I MEAN PROGRESS FOR INSTANCE FOR SMALL BUSINESSES AND SUPPORT FOR MINORITY WOMEN OWNED AND VETERAN OWNED BUSINESSES. HERE'S A RUNDOWN OF WHAT WE'RE CURRENTLY DOING. WE MAKE ALL OF OUR BIDS PROPOSALS AND QUOTATIONS AVAILABLE TO SB AND MWP AND VETERANS OWNED BUSINESSES THROUGH SENDING EVERY THREE SENDING THEM TO THE STATE OF FLORIDA DEPARTMENT OF MANAGEMENT SERVICES SUPPLIER DIVERSITY OFFICE I HAD DISCUSSIONS WITH THEM MAYBE A COUPLE OF YEARS AGO AND THEY AGREED TO TAKE ALL OF OUR TO SUBSCRIBE TO BIDS AND TENDERS AND THEY GET ALL OF OUR SOLICITATIONS ALL THE CATEGORIES. SO IT'S NOW OPEN TO ANYONE ANY ONE OF THEIR CLIENTS AND THEY HAVE A LARGE NUMBER OF CLIENTS AS WELL. SO ALL BID NOTICES ARE ARE NOW ALSO CROSS POSTED LONG OF BIDS AND TENDERS DEMAND STAR WHEN THEY GET TO DEMAND STAR THEY ACTUALLY GET A LINK THAT TAKES THEM TO BIDS AND TENDERS JUST SO YOU KNOW I CHECKED IT OVER DEMAND STARTED THEY'RE GOOD WITH THAT. SO. THERE THEIR GOAL IS TO TRY TO GET INFORMATION OUT TO AS MANY PEOPLE AS POSSIBLE SO THEY VENDORS NOW THAT HAVE SUBSCRIPTIONS DEMAND STAR WILL SEE ALL OF OUR BIDS ON THERE AS WELL. AND THE EVALUATION CRITERIA FOR OUR DESIGN BUILD CONSTRUCTION SOLICITATIONS INCLUDE THE FIVE POINTS AWARDED FOR MINORITY WOMEN OWNED BUSINESSES I EXPLAINED TO YOU EARLY 2.5 FOR SUBCONTRACTORS AND 0 IF THERE'S NO OWNERSHIP INVOLVED. AND OF COURSE ALL BIDS AND PROPOSALS USING FEDERAL FUNDING INCLUDE PROVISIONS TO ENCOURAGE THE PARTICIPATION OF MINORITY WOMEN OWNED BUSINESSES AS PRIME CONTRACTORS ARE ENCOURAGED THE USE OF MINORITY WOMEN OWNED BUSINESS ENTERPRISE SUBCONTRACTORS AND WE HAVE BEEN ACTIVE AS AN ACTIVE SPEAKER IN LOCAL BUSINESS OPPORTUNITY EVENTS. WE RECENTLY SPOKE TO THE CHAMBER OF COMMERCE EVENT AND WE'RE LOOKING FORWARD TO SPEAKING AT THE BROWARD COUNTY BLACK CHAMBER OF COMMERCE EVENT AND I BELIEVE IT'S APRIL 8TH COMING UP HERE WE'LL HAVE THAT HERE AT CITY HALL. A QUESTION THAT CAME UP ALSO ABOUT DISPARITY STUDIES AND I WANT TO SHOW YOU SOME OF THE STUDIES THAT HAVE OCCURRED IN THE TRI COUNTY AREA CITY OF MIRAMAR ACTUALLY COMMISSIONED A STUDY AND THEY ARE NOW IN THE PROCESS AS A RESULT OF INSTITUTING THEIR PROGRAMS BROWARD SCHOOLS STATE. THEY ACTUALLY SET UP GOALS FOR CONTRACTING AT THIS POINT IN TIME DISPARITY STUDY IN MIAMI-DADE SCHOOLS THERE THEY'RE AGAIN THEY'RE LOOKING AT HIS OUTREACH AND GOAL SETTING NO DISPARITY STUDIES IN PALM BEACH COUNTY HAVE BEEN A LITTLE BIT MORE INTERESTING THE CITY OF WEST PALM BEACH FOR INSTANCE IS INSTITUTED A FULL BLOWN SMALL BUSINESS ENTERPRISE AND MINORITY WOMEN BUSINESS ENTERPRISE PROGRAM. THE COUNTY HAS DONE THE SAME THING AS SOLID WASTE AGENCY OF PALM BEACH COUNTY HAS DONE THAT AS WELL AS AS HAS THE PALM BEACH COUNTY SCHOOLS WHICH WHICH NOW PROVIDES A CURRENTLY GENDER AND RACE NEUTRAL PROGRAM. I PROVIDED YOU ALSO WITH A A THIRD HAND OUT WHICH IS A LIST OF AGENCIES IN THE TRI COUNTY AREA THAT HAVE INSTITUTED SOCIAL ECONOMIC PROGRAMS IN THAT PARTICULAR. MATRIX PROVIDE YOU TYPE OF PROGRAM IF THEY HAD A DISPARITY STUDY THE STAFF COUNT THAT THEY HAVE IN THE PROCUREMENT AREA. AND DOES AND QUESTIONS ABOUT WHETHER OR NOT THAT PARTICULAR FUNCTION RESIDES IN THE PURCHASING OFFICE OR IF IT'S SOMETHING SEPARATE. I HAVE ANNUAL SPEND AS MANY PLACES I COULD GET IT

[01:45:03]

AND SOME OF THE PROGRAM FEATURES AND WHAT THEY'RE ACTUALLY DOING YOUR GOALS IF THEY HAVE ANY REQUIREMENTS. FOR INSTANCE THE COUNTY REQUIRES TO UNDER EVERY EVERY BID UNDER TWO HUNDRED AND FIFTY THOUSAND DOLLARS TO BE TO START OUT WITH SMALL BUSINESSES ONLY. THAT'S THAT'S JUST AN EXAMPLE. ALSO HAS SOME OF THE PREFERENCE PROGRAMS THAT ARE OUT THERE AS WELL. AND OH HERE THEY ARE SOME OF THE KEY ONES MARA COUNTY AGAIN. COOPER CITIZENS DO PRESENT LOCAL PREFERENCE PARKLAND 5 PERCENT IN BROWARD MIAMI. MIAMI-DADE IS 10 PERCENT SMALL BUSINESS GOALS THAT ARE GENDER AND RACE NEUTRAL CITY OF MIAMI BEACH HAS A 5 PERCENT PREFERENCE FOR VETERAN OWNED BUSINESSES IN THE CITY OF MIAMI GARDENS JUST STARTED TRACKING SMALL BUSINESS. AND RIGHT NOW THERE ARE NO OTHER PROGRAMS OF BUSINESS SIZE GENDER RACE TRACKING IN THE TRI COUNTY AREA AT THIS POINT IN TIME. SO WITH THAT I WILL BE HAPPY TO ENTERTAIN QUESTIONS. I JUST WANT TO ASK. YOU MAY GOMEZ COMMISSIONER WHOLENESS IF YOU COME IN BEFORE YOU LEAVE. I RESPECT THAT THE COMMISSIONER IS HERE. I'M REALLY NOT.

EXPECTING THAT. I DO HAVE SOME QUESTIONS. I'M SURE YOU UNDERSTAND WHEN IT COMES TO OUR WORKSHOP IT'S FOR US TO DISCUSS MATTERS. I'D BE HAPPY I'D BE COME BACK AT ANOTHER TIME. THANK YOU. SO YOU SAID ONE HUNDRED AND EIGHTY SIX OF THOSE CONTRACTS ARE STILL THERE. I SEE. YES. SO THERE'S ABOUT TWO HUNDRED AND FIVE REMAINING.

RIGHT. SO CAN YOU JUST SEND A SURVEY OUT TO THE REMAINING VENDORS AND ASK FOR THIS FOR STATUS OF THE WOMEN OWNED BUSINESSES. THERE IS MOVEMENT HERE AND WE HAVE TO TAKE OUR OWN STANCE. WE SHOULDN'T HAVE TO WAIT FOR A THIRD PARTY AGENCY TO PROVIDE THEIR DOWN AND WE'LL DO THAT ALSO. SO THIS NEW FEEL THAT THEY'RE GOING TO ADD IS THAT GOING TO BE A MANDATORY FIELD OF JUST VOLUNTARY OPTIONAL FEEL CAN MAKE IT MANAGE OR IT'S GONNA BE SELECTABLE BY THE AGENCY. THE AGENCY IS GOING TO HAVE A DECISION AS TO WHETHER OR NOT THEY WANT TO MAKE THAT VOLUNTARY OR NOT VOLUNTARY. AND SO WE ARE GOING TO CHOOSE TO MAKE IT VOLUNTARY. I MEAN NOT VOLUNTARY ME WE'RE GOING TO CHOOSE TO MAKE IT NOT VOLUNTARY MANDATORY AND THEN SO EARLY IN THIS I GUESS SECOND SLOT. YOU TALK ABOUT THE OBJECTIVES OF PRIVATE VERSUS PUBLIC SECTOR. YOU SAID YOU HAVE MULTIPLE MULTIPLE GOALS INCLUDING EFFICIENCY. YOU GUYS. DID YOU HAVE ANY GOALS TO IMPROVE THE LOCAL ECONOMY. TAMARA ECONOMY BROWARD COUNTY ECONOMY WELL WE HAVE NOT SAID. WE HAVE NOT SET ANY GOALS BECAUSE THAT'S SOMETHING THAT USUALLY COMES FROM YOU AS A BODY. THOSE ARE THOSE ARE DIRECTIONS WE TAKE DIRECTLY FROM YOU AS A COMMISSION AND. PAST COMMISSIONS HAVE NOT SET ANY TYPE OF GOAL IN THAT AREA. SO THAT'S ALWAYS THAT'S AT YOUR DISCRETION AS A COMMISSION CAN DIRECT US IN THAT MANNER. AND THEN HOW DO YOU HOW DO YOU ENSURE A COMPETITION AND FAIRNESS AMONG ALL GROUPS WITHIN THE R PROCESS. BECAUSE YOU TALK ABOUT FRANCIS MUST ADDRESS REQUIREMENTS FOR COMPETITION AND FAIRNESS. SO ONE OF THE REASONS WHY I'M PROMOTING A SMALL BUSINESS IN THIS PROGRAM IS BECAUSE THOSE PROGRAMS ENSURE FAIRNESS WHICH IS WHY THE FEDERAL GOVERNMENT HAS THAT AS PART OF THEIR PROGRAM. WELL THE WAY WE PROMOTE FAIRNESS IS USUALLY THROUGH OUR SPECIFICATIONS AND THAT'S THE KEY. WE HAVE A LOT OF AGENCIES PUT OUT A SPECIFICATION IN THE PRIVATE SECTOR OF COURSE THAT IS VERY DETAILED. IT'S SKEWED TO ONE PARTICULAR FIRM FOR WHATEVER REASON AND WE BASICALLY WE BASICALLY SUBSCRIBE TO THE IDEA THAT OUR SPECIFICATIONS HAVE TO MEET THE NEEDS OF THE DEPARTMENT. AND THAT IS THE MAJOR METHODOLOGY THAT WE HAVE TRADITIONALLY UTILIZED TO. ENSURE FAIRNESS IN THE PROCESS. AND IN THE STATUTES THAT YOU LISTED ON THE AGENCY THAT DO HAVE AN SB OR MWP PROGRAM THEY HAVE TO FOLLOW THE SAME STATUTES FOR THE MOST PART DON'T EVERYBODY DOES. SO THEN HAVING THAT PROGRAM IN PLACE CONFLICT WITH THOSE THAT KNOW I WOULDN'T HAVE LOOKED AT THE STATUTES. JAN I MEAN YOU TALKED ABOUT THE SCRUTINIZED COMPANIES LIST. HOW THAT'S BEEN A PROBLEM FOR SOME FOR. FOR OUR STAFF

[01:50:02]

BECAUSE WE CAN'T WE DON'T ISSUE A PURCHASE ORDER OR CAN ISSUE A PURCHASE ORDER UNTIL THEY'VE COMPLIED WITH THAT REQUIREMENT. SO WHAT'S THAT REQUIREMENT PROCESS HERE IS IF I. MADAM MAYOR THERE IS A REQUIREMENT THAT WAS PASSED IN THE LAST LEGISLATIVE SESSION SPECIFICALLY THAT UNDER STATUTE THAT IF ANYBODY ANY COMPANY VENDOR CONTRACTOR OF THE CITY IS BOYCOTTING THE STATE OF ISRAEL THAT THEY CAN'T DO BUSINESS WITHIN THE STATE OF FLORIDA. SO IT'S JUST A CERTIFICATION. THERE ARE SOME AGENCIES ARE NOT WILLING TO SIGN IT. SOME BUSINESSES SOME NATIONAL BUSINESSES NOT WILLING.

THERE ARE ALSO SOME ADDITIONAL SCRUTINIZED COMPANIES LISTS BUT THOSE ARE FOR DIFFERENT SIZED TYPED CONTRACTS AND THOSE CONTRACTS THEMSELVES DEAL WITH THINGS HAVING TO DO WITH CUBA WHICH WAS PREEMPTED BY THE FEDERAL GOVERNMENT. SUDAN IRAN AND SOME OTHER COUNTRIES. SO THE ISSUE IS MORE TO DO WITH THE FACT OUR LEGISLATURE ENACTED A NEW LAW AND SAID THAT FOR ALL NEW CONTRACTS OR RENEWALS OF CONTRACTS THE CERTIFICATION IS REQUIRED TO BE EXECUTED BY THE VENDOR PRIOR TO ENTERING INTO THE CONTRACT. SO THAT'S THE HEADACHE THAT WAS THE HEADACHE DON'T THEY JUST PRACTICE GETTING THEM GETTING THEM TO DO IT BASICALLY. IT'S MAINLY THE MAIN ISSUE COMES WITH OUR RENEWALS BECAUSE THOSE CONTRACTORS HAD NOT PREVIOUSLY SIGNED THAT. BUT THE NEW STATUTE IS VERY SPECIFIC AND STATES THAT WE HAVE TO DO THAT FOR ALL RENEWALS AS WELL INCLUDING AN RFP THAT THEY HAVE TO SIGN THE NEW ONES. YES BUT LIKE I SAID THE MAIN ISSUE ISSUES BEING WITH RENEWALS THAT WE MAY HAVE AWARDED A CONTRACT TWO OR THREE YEARS AGO BEFORE THE STATUTE CAME INTO PLAY. AND NOW WE HAVE TO GO OUT AND HANDLE OUR ON SOME OF OUR SMALLER ITEMS. IT IS DRY. IT DOES DRIVE THE I.T. CONTRACTORS A LITTLE BIT NUTS RIGHT NOW. WELL WE'VE GOT. I'LL USE AMAZON AS AN EXAMPLE. WE HAVE PUBLIC WORKERS REQUIREMENTS THERE'S NEW BLOG NEW LANGUAGE THAT WAS PUT IN THIS PAST LEGISLATIVE SESSION. BUT THE ONE PART OF THAT. SO THERE'S LANGUAGE THAT WE'VE ASKED THEM TO ADD AND WANT TO ADD IT. THEY'RE REFUSING TO. SO HOW DO WE WANT TO DO BUSINESS WITH THEM WE RENEW THE CONTRACTS OR WE HAVE TO NOW GO FIND ANOTHER VENDOR. SO IT'S JUST BEEN AN ADMINISTRATIVE NIGHTMARE FOR PURCHASING TO INSTIGATE AND INITIATE THESE ADDITIONAL REQUIREMENTS. THE LEGISLATURE HAS IMPOSED UPON ALL AGENCIES IN THE STATE OF FLORIDA. AND I THINK IT'S SUPPORTED AS WELL I BELIEVE GOVERNOR SANTOS HAS ALREADY COME OUT IN SUPPORT OF THIS TYPE OF. AND YOU SAID THAT SOME SOME VENDORS HAVE COME BACK NON RESPONSIVE. HOW HAVE YOU DONE ANY TRAINING. OR. TO EDUCATE VENDORS ON HOW TO GO THROUGH THE PROCESS TO ENSURE THAT THEY'RE NOT. WELL WE'VE DONE A LOT OF ONE ON ONE TRAINING WITH THEM. VENDOR COMES INTO THE PROCESS. WE HAVEN'T WE HAVEN'T WE ACTUALLY OFFERED WHEN BIDS AND TENDERS CAME OUT WE ACTUALLY OFFERED A SESSION OR TWO TO THE VENDORS ON HOW TO BE RESPONSIVE AT THAT TIME ABOUT A YEAR OR TWO AGO. BUT THE NICE THING ABOUT BIDS AND TENDERS IS IT'S SORT OF SORT OF QUEUES THEM IN THAT DIRECTION AND IT SORT OF INTUITIVELY CUES THEM. IN FACT WHEN THEY HIT THE BUTTON THEY GET A BIG RED SIGN DIDN'T DO THIS. SO THAT IS AN INTUITIVE CUE. SO WE'RE NOT GOING TO SEE A PROBLEM GOING FORWARD BECAUSE IT FORCES YOU TO BE RESPONSIVE WE'RE IT FORCES THEM TO BE RESPONSIVE NOW AND IF THEY IF THEY HAVE TO UPLOAD SOMETHING THEY TOTALLY UPLOAD THE WRONG THING. THAT'S A POSSIBILITY. I THINK THAT'S HAPPENED ONCE SO FAR BUT MOST OF THE VENDORS UNDERSTAND THAT THEY IF THEY HAVE A QUESTION THEY CALL US AND ASK US WE'VE BEEN VERY FORTUNATE IN THAT REGARD. AND SO I KNOW THAT THE LAST COMMISSION MEETING I HAD ASKED ABOUT PRICE FOR FOR THE LAST CONTRACT THAT WE APPROVED FOR THE AC UNITS OF EACH BACK SO THAT THAT WOULD FALL INTO THE UNDER WHICH RFP COMPETITIVE SEAT SEALED BIDS WHERE ITS PRICE COMPETITION. THAT WAS A PRICE. IT WAS AN AD THAT WAS A COMPETITIVE SEALED BID. YES. AND SO SO QUALITY IS NOT MUCH OF A FACTOR IN THOSE SITUATIONS. WELL IN THAT CASE WE HAD TO REPLACE EXISTING EQUIPMENT. WHAT ABOUT LIKE THE CITY'S BUSINESS CARDS OR WOULD THAT FALL UNDER.

THAT'S A STRAIGHT BID BECAUSE IT'S A FAIRLY SIMPLE PROCESS TO. IT WOULD FALL UNDER THE ITV OR THE INVITATION TO BID. SO HOW DO WE HOW DO WE ENSURE WE HAVE QUALITY BUSINESS CARDS. WE HAVE SOME VERY PICKY PEOPLE THAT REVIEW THOSE CARDS AND THE STANDARDS FOR THEM. RIGHT. IF YOU'RE INTERESTED. NO ACTUALLY PRICE WHICH IS THE FLORIDA CORRECTIONAL INDUSTRIES MARKET FOR ITS BUSINESS CARDS. I WOULD SAY THAT I

[01:55:03]

HAVE THE BUSINESS CARD FOR TRACY CALORIE COMMISSIONER IN HOLLYWOOD AND THE MAYOR OF DANIA BEACH LORI AND THE WILLING AND THEY JUST HAVE HIGHER QUALITY BUSINESS CARDS THAN WHAT WE HAVE. AND SO YOU KNOW WHAT I MEAN OBVIOUSLY I WANT US TO SPEND AS LITTLE MONEY AS POSSIBLE BUT ALSO MAKE SURE WE HAVE THE CAPACITY THAT WE HAVE AND THAT WE HAVE QUALITY IN AS WELL AS PRICE IN THE BID SITUATION AND WE CAN ACTUALLY HANDLE THAT THROUGH THE SPECIFICATION. NOW IN WHEN WE'RE LOOKING AT THE REQUEST FOR PROPOSAL WE WANT TO SEE WHO THE TEAM IS WE ACTUALLY ASK FOR ALL THEIR QUALIFICATIONS. WE ASKED FOR THE RESUME MACE. I WAS THERE. I'VE BEEN ON GOVERNMENT CONTRACTS. I UNDERSTAND. YEAH. BUT IN A CASE LIKE THAT THAT'S A VERY ROAD ITEM. WE CAN SIMPLY IMPROVE THAT QUALITY THROUGH CHANGING OUR SPECIFICATIONS. AND THAT'S HOW I'M SURE THOSE OTHER AGENCIES HAVE DONE IT AS WELL AND THOSE BIDS AND TENDERS PROVIDE YOU WITH THE LIST OF CONTRACTS AND THE DOLLAR AMOUNTS THAT FALL UNDER EACH DIFFERENT CATEGORY. COMPETITIVE SEAL RFP. Q BP OF OUR OWN. YOU HAVE ALL YOU HAD TO KEEP TRACK OF. OR DOES BUSINESS. LIKE HOW MANY CONTROLS YOU HAVE UNDER LEGAL RESOURCE AGREEMENTS AND THE DOLLAR VALUE BETWEEN GENDERS DOESN'T TRACK ALL OF THEM BECAUSE A LOT OF THE I.T. CONTRACTS ARE OUR SOLE SOURCE CONTRACTS AND THEY NEVER GO THROUGH BIDS AND TENDERS BECAUSE THERE AREN'T ANY QUOTATIONS FOR THEM BUT WE GET WE MAINTAIN COPIES OF ALL THE CONTRACTS. NOW I'M JUST CURIOUS I'M NOT I WANT TO CREATE MORE WORRY ABOUT I WAS JUST CURIOUS TO KNOW WHAT THE DOLLAR VALUE IS OF OUR CONTRACTS UNDER PIGGY BANKING SOLE SOURCE. Q BP RFP OR REGULAR SEASON BUT WE HAVEN'T KIND OF EASY TO CREATE SPREADSHEET OR SOMETHING GO ON NOW. AND SO DOES SO DOES THE CITY OF TURMERIC HAVE A LOCAL PREFERENCE AND BUILT INTO THE CONTRACT.

AND IS THAT SOMETHING WE CAN DO. WE DON'T HAVE. WE DON'T HAVE A LOCAL PREFERENCE BUILT INTO THE CONTRACT. ONE OF THE REASONS IS FIRST OF ALL I MEAN AS I'VE PUT OUT MY OLD AND IGP HAD THE IGP THE INSTITUTE FOR PUBLIC PROCUREMENT ACTUALLY. HAS AS A PHYSICIAN THAT PREFERENCES CAN BE RESTRICTIVE TO COMPETITION IN SOME CASES BUT. FROM A PRAGMATIC STANDPOINT IF I'M AFRAID OF GETTING KICKED OUT OF A CO-OP BASICALLY WE'RE HAVING LIKE LIKE LIKE THE COUNTY BASICALLY WHAT BASICALLY HAPPENED TO ROBERT COUNTY IN TERMS OF BEING SERVED AS LEAD AGENCIES. SO WHAT HURT THEM BECAUSE THEIR QUANTITIES COULDN'T BE INCREASED TO INCLUDE LOCAL GOVERNMENT HEALTH AGENCIES BECAUSE WE COULDN'T USE THEM AS LEAD AGENCIES ANYMORE RIGHT. I DON'T WANT I DON'T WANT US I DON'T WANT TO SEE US LOSE THAT CO-OP BECAUSE YOU'RE TALKING ABOUT HAVING HAD MAYBE TWO OR THREE PEOPLE TO BE ABLE TO HANDLE THE CONTRACT LOAD BY THOSE PARTICULAR COST FOR THOSE PARTICULAR 70 SOME CONTRACTS THAT THEY HAVE FOR CURRENT FOUR FOR THE CONTRACT THAT FALL OUTSIDE OF THE COOPERATIVE. CAN WE HAVE A LOCAL BUSINESS CONFERENCE. WELL AGAIN THAT'S THAT'S THAT'S UP TO YOU AS A COMMISSION TO MAKE THAT DECISION. I'LL HOLD OFF FROM NOW. THERE ARE NO COMMENTS FROM MY COLLEAGUES. THANK YOU VERY MUCH FOR YOUR VERY DETAILED PRESENTATION. APPRECIATE IT. I'M SORRY. MAY I JUST ASK ONE. REPORT THAT YOU'RE GENERATING ON MARCH 19. HOW OFTEN WILL THAT BE GENERATED. WELL THAT'S NOT A REPORT THAT'S THE THAT'S WAY. THAT IS WHEN THEY ACTUALLY ADD THE FIELD FOR THE OK TO THE SITE. WILL THERE BE SOMETHING GENERATED SO THAT WE CAN SEE THAT. I'M NOT SURE THERE'S SOMETHING GENERATED PER SAY BUT I MEAN AFTER GENERATE A SPECIFIC REPORT. BUT I WOULD BE VERY CURIOUS TO SEE WHERE IT'S GOING TO START FROM SQUARE ONE BECAUSE THE FIRMS HAVEN'T HAD TO REGISTER THAT IN THE PAST.

AND ON MARCH 19TH YOU'LL PROBABLY HAVE ZERO REGISTRATION. I UNDERSTAND THAT. BUT AS WE GO FORWARD AND WE DO AND I'VE BEEN TRYING TO TRACK THAT. THANK YOU. OUR INTENT IS TO GO BACK AND ASK VENDORS TO ACTUALLY FILL IN THAT YEAH FILL IN THAT SPACE. NO REASON FOR US NOT TO KNOW THE INFORMATION. SO I THINK WE'D LIKE TO WORK FAST. I MEAN TO FILL IT OUT IN THIS WAY YOU'LL HAVE IT FOR ANY TIME. EVERYONE'S GIVING YOU THIS REPORT HERE BUT IT WILL BE IT WILL BE A PROCESS IT'S GOING TO TAKE A LITTLE BIT TIME TO GET ALL THAT DONE FOR OBVIOUS REASONS. TRYING TO SOMETIMES GET

[02:00:02]

TO HOLD SOME OF THE VENDORS HANDS YOU KNOW. AGAIN THANK YOU VERY MUCH. OTHER QUESTIONS DO YOU HAVE TWO CITIES HERE THAT HAVE LOCAL BUSINESS PREFERENCE DOCUMENT FROM. WHAT KIND OF GOVERNMENT THAT SHOWS. ABOUT 10 CITIES THAT HAVE LOCAL BUSINESS PREFERENCE. CAN WE LOOK INTO THAT AND SEE. I'LL GIVE IT SOME. YOU HAVE TO HAVE FUN WITH IT. SURE. THAT IS WHAT DOCUMENT YOU SAW A DOCUMENT FROM BROWARD COUNTY GO HOME I'LL SHARE IT WITH YOU. THEY DID IT. YES YOU HAVE THE DATE OF WHEN THE DOCUMENTS ARE. I'LL SHARE MY MY INFORMATION. DOESN'T KNOW IF YOU BRING UP HERE. FOR THE RECORD MY INFORMATION IS BASED ON A POLL OF THE INDIVIDUAL CO-OP MEMBERS AND SOME SOME MAY NOT HAVE RESPONDED IF YOU RECEIVED. IF YOU LOOK AT THE LIST HERE YOU'LL SEE PERHAPS SOME OF THOSE THAT HADN'T RESPONDED IN THAT AREA.

THAT'S FINE THANK YOU. MAYBE IT'S NEUTRAL. THANK YOU VERY MUCH. WE'RE GOING

[4. Discussion on Sister Cities]

TO MOVE ON TO DISCUSSION REGARDING SISTER CITY. OF. THE CITY OF. CLAIRE.

COMMISSIONERS AND RECONFIGURED THIS IN THE CITY MANAGER. I'D LIKE TO START WITH A DISCLAIMER I'M BY NO MEANS AN EXPERT IN SISTER CITIES PROGRAMS OR EXCHANGES BUT COMMISSIONER GILLON HAS BROUGHT THIS OPPORTUNITY TO OUR ATTENTION. SO WE DID SOME PRELIMINARY RESEARCH IN TERMS OF THE TRI COUNTY AREA CITIES AND HOW THEY PARTICIPATE IN PROGRAMS. SO WE WANTED TO SHARE THAT WITH YOU. AND JUST TO HEAR FROM YOU IN TERMS OF TO GAUGE YOUR INTEREST IN LEARNING MORE ABOUT THE PROGRAM IS THIS THERE'S THAT IS INTERNATIONAL. THEIR MISSION IS TO PROMOTE PEACE THROUGH MUTUAL RESPECT UNDERSTANDING AND COOPERATION AND THEIR FOCUS IS REALLY ON ONE ON ONE INTERACTION THAT IS IN DIPLOMACY. SO WHAT WAS THAT. AND THEY FACILITATE A NUMBER OF PROGRAMS AND EXCHANGES SUCH AS THE YOUNG ARTISTS AND AUTHORS SHOWCASE. ONE HIGH SCHOOL HOMESTAY PROGRAM YOUTH LEADERSHIP SUMMIT THE HAVE ARTS CULTURE BUSINESS AND TRADE COMMUNITY DEVELOPMENT EXCHANGES. SO THERE ARE A VARIETY OF WAYS THAT DIFFERENT CITIES ENGAGE WITH THE PROGRAM ACCORDING TO THEIR MEMBERSHIP DIRECTORY. THERE ARE TWENTY FIVE FLORIDA CITIES ON THE LIST OUT OF ABOUT 400 MUNICIPALITIES. WE'VE REVIEWED THE DIRECTORY AND REACHED OUT TO 10 CITIES THAT ARE LOCATED ON THE LIST OF OTHER ARE LOCATED WITHIN OUR PALM BEACH AND MIAMI-DADE COUNTIES. WE HAVEN'T HEARD BACK YET FROM FOUR OF THOSE CITIES AND YOU KNOW AS SOON AS WE GET INFORMATION FROM THEM WE'RE HAPPY TO SHARE SOME OF WHAT WE'VE GOT SO FAR IT LOOKS LIKE PROGRAM ELEMENTS AND BUDGETS VARY WIDELY BETWEEN DIFFERENT PARTICIPANTS. I'M JUST A LITTLE BIT MORE INFORMATION ON THAT. THE CITY OF BOYNTON BEACH HAS THREE SISTER CITIES.

THEY PARTICIPATE IN YOUNG ARTISTS AND AUTHORS SHOWCASE A HIGH SCHOOL STUDENT EXCHANGE PROGRAM. THEY OFFER HUMANITARIAN AID AND THEY ENGAGE ABOUT DELEGATION VISITS FROM SISTER CITIES. THEY PAY FIFTEEN HUNDRED MEMBERSHIP FOR THE PROGRAM BUT THIS NUMBER DOES NOT INCLUDE ANY TRAVEL EXPENSES THAT WOULD BE ASSOCIATED WITH THE PROGRAM AND THOSE EXPENSES GO TO THEIR CITY COMMISSION FOR AUTHORIZATION DELRAY BEACH OR THESE. THEY ALSO PARTICIPATE IN THE STUDENT EXCHANGE PROGRAM. THEY BUDGET 1000 DOLLAR FOR THEIR MEMBERSHIP AND THEIR ELECTED OFFICIALS PAY THEIR OWN TRAVEL EXPENSES. FORT LAUDERDALE HAS 18 SISTER CITIES. THEY'RE VERY ACTIVE PARTICIPANT. THEY HAVE CONSULAR GENERAL VISITS DELEGATION VISITS FROM THEIR SISTER CITY RECEPTIONS. THEY ENGAGE IN ECONOMIC DEVELOPMENT PROGRAMS. AND IF I WERE MAYOR ESA PROGRAM THEY PARTNER WITH THE GREATER FORT LAUDERDALE SISTER CITIES INTERNATIONAL ORGANIZATION AND THEY DONATE NINETEEN THOUSAND DOLLAR CONTRIBUTION TO THAT ORGANIZATION AND THE ORGANIZATION TAKES CARE OF MOST OF THAT EVENTS ASSOCIATED WITH THE PROGRAM. BUT AGAIN THAT DOES NOT INCLUDE ANY TRAVEL EXPENSES

[02:05:05]

THAT COME OUT FROM THE APPROPRIATE ELECTED OFFICIAL OR TRAVELING STAFF THAT PART THE MENTAL BUDGETS AND TRAVEL OCCURS. MIAMI BEACH HAS 10 SISTER CITIES THEY PARTICIPATE IN CULTURAL ART AND DIPLOMATIC EXCHANGES AND HOST DELEGATIONS VISIT AND THEY BUDGET ELEVEN THOUSAND DOLLARS A YEAR FOR THIS PROGRAM. MIRROR MIRROR IS CURRENTLY IN THE PROCESS OF SETTING UP THEIR PROGRAM. THEY ARE PLANNING ON BRINGING IT TO THEIR CITY COMMISSION FOR DISCUSSION AND AN ORDINANCE AT THE SECOND MEETING LATER THIS YEAR. WEST PALM BEACH HAS MUTUAL AGREEMENTS WITH THREE CITIES BUT THEY'RE NOT ACTIVELY ENGAGED IN PROGRAMS OR EXCHANGES THEY JUST KEEP GOOD BULL CONTACT AS THEY DO NOT HAVE A STAFF PERSON TO OVERSEE THIS PROGRAM. I'D BE REMISS IF I DIDN'T MENTION THAT THE CITY OF TAMARA I USED TO HAVE A SISTER CITY BACK IN 2001 2002 BASED ON THE PUBLIC RECORDS REQUEST WHETHER WE RESPONDED TO ABOUT THAT PROGRAM. WE SPENT ABOUT SEVEN THOUSAND EIGHT HUNDRED DOLLARS ON TRAVEL AND HOSTING AND DINING AND ALL THOSE EXPENSES AND THEN THE PROGRAM WENT AWAY AS OTHER PRIORITIES TOOK OVER CURRENT MEMBERSHIP FEE FOR THE CITY OF OUR SIZE WITH THE EIGHT HUNDRED TEN DOLLARS AND IT'S SUBJECT TO THE COST OF LIVING ADJUSTMENTS AND CURB. BUT AGAIN THAT CAUSE WOULD NOT INCLUDE ANY PROGRAM ADMINISTRATION COST OR ANY TRAVEL COSTS OR ANYTHING BECAUSE THAT WOULD DEPEND HIGHLY ON THE ELEMENTS. AS I MENTIONED THE IN THE BEGINNING I'M MERELY HERE TO JUST SHARE WHAT WE GATHERED SO FAR AND REALLY HERE FOR YOU TO JUST CAUSE THIS PROGRAM AND SHOULD YOU BE INCLINED AND LEARNING MORE OR WE CAN REACH OUT TO THE ORGANIZATION AND SEE IF WE CAN GET A REPRESENTATIVE TO COME OUT AND SHARE A LITTLE BIT MORE ABOUT WHAT THEY DO. BUT AGAIN IT'S HERE FOR. YOU TO DISCUSS. SO THERE ACTUALLY IS A REPRESENTATIVE FROM SISTER CITIES HERE. SHE'S THE FLORIDA STATE LEADER. SO I'D LIKE TO ASK MAYOR IF SHE CAN GIVE YOU COMMENTS CAROLINA AND BACK. SO I APPRECIATE THAT YOU ARE HERE BUT WE'VE KNOWN WHEN THIS CASE IS GOING TO BE ON THE AGENDA AND THIS SHOULD HAVE BEEN PUT THROUGH TO OUR CITY MANAGER TO BE ABLE TO WORK WITH OUR CITY STAFF IN ORDER TO FACILITATE A MUTUAL OR JOINT PRESENTATION. SO I'M SORRY THAT THAT DID NOT HAPPEN TODAY. AND SO THIS IS NOT THE WAY WE NORMALLY DO BUSINESS AND THAT IS KNOWN TO OUR COMMISSION. IT'S NOT KNOWN TO OUR COMMISSION. THAT TO ME WE HAVE WE HAVE I WOULD I WOULD JUST GO ON TOPIC. MIKE PLEASE LET ME FINISH. THIS IS NOT HOW WE NORMALLY DO BUSINESS. BUT SEEING THAT YOU ARE HERE WE WILL GRANT THIS AS AN EXCEPTION FOR YOU TO COME UP AND SHARE A LITTLE BIT MORE WITH US REGARDING SISTER CITIES. PLEASE JOIN US AND PLEASE STATE YOUR NAME AND ADDRESS FOR THE REST. THANK YOU. MY NAME IS CAROLINA REN DURO MY STATE REPRESENTATIVE FOR SISTER CITIES OUT OF WASHINGTON D.C. I ALSO SIT ON THE BOARD IN WASHINGTON DC FOR SISTER CITIES I'VE BEEN ENGAGED WITH SISTER CITY MY ADDRESS IS 415 GENERAL AVENUE CORAL GABLES FLORIDA. THANK YOU VERY MUCH. I'VE BEEN ENGAGED WITH SISTER CITIES NOW FOR ALMOST 18 YEARS. LOCAL BOARD OF CORAL GABLES. I APOLOGIZE THAT NOBODY RETURNED YOUR CALL FROM THERE. I SERVED ON THAT BOARD AS THEIR CHAIR FOR NINE YEARS. SO SOME SISTER CITIES MISSING UP THERE FROM THE STATE OF FLORIDA. WE DO HAVE ROUGHLY ABOUT ONE HUNDRED AND TEN SISTER CITIES IN THE STATE OF FLORIDA. SOME OF THEM ARE MORE ACTIVE THAN OTHERS. I'LL BE MORE THAN HAPPY TO SHARE THE EXTENSIVE LIST WITH YOU. THOSE CITIES ARE FOR ME MOSTLY ON RIGHT NOW. OUR MAIN FOCUS IS ECONOMIC DEVELOPMENT. WE'RE SEEING A HUGE PUSH ON THAT NOT ONLY HERE BUT IN EUROPE AND IN MY HEAD AND THEIR FOCUS. THE GOVERNMENTS ARE SHELLING OUT MONEY IN ORDER TO PROMOTE ENTREPRENEURSHIP. USING THAT AS AN ENGINE FOR ECONOMIC DEVELOPMENT THROUGH THE SISTER CITY RELATIONSHIPS THERE ARE PROGRAMS THROUGH THE STATE DEPARTMENT AS WELL AS DEPARTMENT OF COMMERCE WHERE WE CAN GET FUNDING AND GRANT FUNDING FOR THAT. AND NORMALLY HOW THE BOARDS OPERATE IS THAT WE'RE ALL VOLUNTEERS. EVEN IN WASHINGTON WE ACTUALLY PAY TO BE ON THE BOARD BUT WE ARE PAID FOR WE. WE VOLUNTEER OUR TIME AND THEN IN ESSENCE EACH BOARD AND FOR EXAMPLE USE THE CITY OF CORAL GABLES AS A PERFECT EXAMPLE. THE BOARD MEMBERS ARE LOCAL RESIDENTS OF THE CITY OF CORAL GABLES. THEY ARE APPOINTED BY THE

[02:10:01]

COMMISSIONERS THE MAYOR AND THE CITY MANAGER. THEY EACH HAVE IT. EVERYONE GETS AN APPOINTMENT. THEN WE ARE THE LIAISONS. WE ARE THE ONES THAT RAISE MONEY. WE ARE THE ONES THAT GO OUT AND LOOK FOR NEW SISTER CITIES BASED ON A COUPLE OF THINGS EDUCATION PROGRAMS CULTURAL PROGRAMS AS WELL AS ECONOMIC DEVELOPMENT AND CORAL GABLES HAS REALLY BENEFITED A LOT FROM OUR SISTER CITY PROGRAM FROM HAVING RETAIL COME IN NEW EMBASSY NEW CONSULATE GENERAL OFFICES OPENING WITHIN CORAL GABLES. BASED ON WHAT WE HAVE BEEN PROVIDING TO THEM OF COURSE THE UNIVERSITY OF MIAMI WORKS WITH US ON THAT AS WELL AS THE CHAMBER OF COMMERCE AND WITHIN MIAMI DADE COUNTY.

THEY HAVE 33 SISTER CITIES NOT ALL. ATTRACTIVE HEADS HAVE PROVEN TO BE ECONOMIC DEVELOPMENT ENGINES FOR THEM AS WELL AND WE ALSO WORK WITH THE BEACON COUNCIL. SORRY. I'M HERE TO ANSWER ANY QUESTIONS YOU MAY HAVE. I MEAN I THINK THAT'S IF WE HOLD AN ANNUAL CONFERENCE. I ALSO OVERSEE THERE'S AN ASSOCIATION OF SISTER CITIES OF FLORIDA AND THAT ENTAILS. THOSE ARE THE SMALLER ORGANIZATIONS THAT ARE TOO SMALL AND WITHIN THE STATE OF FLORIDA AND WE DON'T WANT TO DON'T HAVE THE FUNDS TO PAY MCI IN WASHINGTON D.C.. OK SO WE FORMED AN ASSOCIATION BACK IN 1998 WHICH FOCUSES ON CREATING NEW BUSINESS LEADERS AND ECONOMIC DEVELOPMENT FOR EACH MARKET. I HAPPEN TO BE THE EXECUTIVE DIRECTOR OF THAT I JUST INHERITED FROM THE WOMAN THAT HAD IT SINCE 1998. PAT BUCHANAN. SHE WAS GOING TO DISSOLVE IT AND WE DECIDED TO KEEP IT AND WE ARE NOW. SO WE HAVE THE GARVEY CORPORATION IN THEIR BACARDI. THEY'RE ALL SUPPORTING THAT ASSOCIATION IN ORDER FOR US AT FIVE THOUSAND DOLLARS EACH IN ORDER FOR US TO GROW THE SCHOLARSHIP FUND IN ORDER TO PROMOTE TO SEND CHILDREN STUDENTS PRIMARILY IN HIGH SCHOOL TO THE NATIONAL CONFERENCE ON CITIZEN DIPLOMACY. SO THESE ARE PROGRAMS WE'RE WORKING ON THROUGH THE STATE OF FLORIDA BUT ALSO THROUGH THE CIA IN WASHINGTON STILL TURNED OVER DO YOU HAVE ANY QUESTIONS. ANY QUESTIONS I JUST THINK THIS IS A GREAT PROGRAM IT'S A PROGRAM THAT THE CITY SHOULD CONSIDER. IT'S A PROGRAM THAT'S GREAT FOR KIDS IT'S GREAT FOR THE BUSINESS COMMUNITY. SOUTH FLORIDA INTERNATIONAL CITY TAMARACK IS AN INTERNATIONAL CITY. WE HAVE RESIDENTS FROM ALL OVER THE CARIBBEAN SOUTH AMERICA AND DIFFERENT PARTS OF THE WORLD. AND IT WILL BE GREAT FOR OUR SEA TO BE AN AMBASSADOR OF THIS PROGRAM WHICH WILL BENEFIT CHILDREN. WE KNOW THAT SCHOOLS ARE AN ISSUE FOR A CITY. THIS WOULD BE A GREAT OPPORTUNITY FOR KIDS TO UNDERSTAND AND LEARN INTERNATIONAL CITIZENRY. I JUST THINK IT'S SOMETHING THAT WE SHOULD DIVE DEEPER IN TO LEARN MORE ABOUT AND CONSIDER IMPLEMENTING TAMARA YES THAT'S ME. I AM VERY INTRIGUED BY THIS. I THINK IT'S A GREAT IDEA. YOU SAID ECONOMIC DEVELOPMENT THAT REALLY CAUGHT MY EAR. I'M CURIOUS. WHO WAS OUR SISTER CITY YEARS BACK. I'M JUST CURIOUS. IT WAS JUST. OH. SO IN TURKEY. I WONDER WHERE THAT CAME FROM.

OK. I DEFINITELY WOULD BE VERY MUCH INTERESTED IN MORE INFORMATION. SOUNDS GREAT. I'M NOT SURE. YOURS IS NOT LIKE JESUS. MORE FLESH SLIPS. I'LL LET YOU KNOW. I TOO WOULD LIKE SOME ADDITIONAL INFORMATION. I THINK IT TIES IN ESPECIALLY WHEN WE'RE TALKING ABOUT CITIZEN DIPLOMACY AND WE NEED TO ENGAGE OUR YOUNG PEOPLE.

TRYING TO SEE WHERE WE TAKE THE CLASS OF LEADERSHIP TAMARACK AND INCLUDE THEM AND WHAT'S GOING ON IN THE CITY TO KEEP THEIR INTEREST PIQUED IN LOCAL GOVERNMENT. AND THERE SEEMS TO BE A GOOD TIE IN TO THAT AT NATIONAL CONFERENCE EACH YEAR WE ACTUALLY HOST ABOUT 400 STUDENTS FROM AROUND THE WORLD AND THEY COME IN FROM AROUND THE WORLD. AND WE SET THEM UP IN A U.N. SETTING. ALL RIGHT. SO THEY'RE GIVEN AN ISSUE THAT THE U.N. WOULD HAVE FOR EXAMPLE AND THEIR MENTOR THROUGH ALL OF THAT AT THE END OF THE CONFERENCE THEY COME UP WITH A SOLUTION TO THAT TO THAT ISSUE. AND IT'S AMAZING TO WATCH THEM. SO IT'S VERY REWARDING. MY GRANDDAUGHTERS HAVE GONE THROUGH THE PROGRAM AND THEY LOVED IT. IT JUST MAKES THEM A TREMENDOUS. IT GIVES THEM A NEW OUTLOOK ON LIFE. YOU KNOW OTHER THAN JUST WHAT THEY SEE AROUND THEM EVERY

[02:15:01]

DAY. I MEAN FROM WHAT I'M HEARING YOU KNOW TODAY'S IT SOUNDS LIKE A GREAT IDEA. THE SUNSHINE LAW MAKES IT SO HARD YOU KNOW BECAUSE I CAN SEE COMMISSIONER GUILLEN'S PASSION FOR. SOMETHING LIKE THIS. BUT THEN I CAN'T GET IN HIS HEAD BEFORE THE MEETING. YOU KNOW IT'S LIKE WE CAN'T TALK ABOUT IT. I DIDN'T EVEN RECOGNIZE THAT WE'RE GOING TO TALK ABOUT IT TODAY SO IT'S LIKE IT'S IT'S REALLY HARD TO SUPPORT SOMETHING ON THE SPOT THAT I REALLY DON'T HAVE MUCH INFORMATION ABOUT. AND YOU KNOW BOTH OF YOU MADE A VERY GOOD PRESENTATION ABOUT WHAT THIS SISTER CITIES IS. I THINK IT'S A GREAT IDEA. I THINK JUST A LITTLE BIT MORE INFORMATION MAYBE YOU CAN SEND SOME INFORMATION TO US. WE CAN DEFINITELY. REVISIT IT YOU KNOW SOONER THAN LATER. IT SOUNDS LIKE SOMETHING THAT WE'VE DONE IN THE PAST WITH TURKEY. I'M SURE YOU KNOW WE. I DON'T THINK ANYBODY WOULD HAVE ANY OBJECTIONS TO DOING SOMETHING LIKE THIS IN THE FUTURE. AND THEN I DO HAVE A COUPLE OF QUESTIONS. IS THERE ANY TIE TO ANY SISTER CITIES FOR THE USA. DO WE HAVE A SISTER CITIES. WE HAVE INTERNATIONAL AS THEIR SISTER CITIES PROGRAM USA. YOU KNOW I HAD HEARD SOMETHING I'M JUST CURIOUS BECAUSE I KNOW THAT THERE'S THERE WAS SOMETHING I HEARD REGARDING SAY YOU HAVE A TAMARACK IN A DIFFERENT STATE LIKE TEXAS. WE HAVE CAMERA SOMEWHERE ELSE. YOU KNOW IF THIS AT ANY TIME THEY CALL THEM TWINNING. OK. THAT'S WHEN THEY CALL TWINNING CITIES BUT IT'S NOT PART OF OUR PROGRAM. IT JUST HAPPENS ON THE STATE LEVEL. THERE IS OBVIOUSLY A CONSENSUS FROM THE COMMISSION WE WOULD LIKE SOME MORE INFORMATION SO YOU WOULD BE SO KIND TO WORK WITH LAURA AND GET US SOME MORE INFORMATION WE'LL BE HAVING ENOUGH STRATEGIC PLANNING WHERE I'M SURE WE'LL BE DISCUSSING THIS FURTHER BECAUSE WHILE I THINK YOU'VE GOT SOME VERY GOOD QUALITIES THAT WE COULD PROBABLY INCORPORATE. I AM CONCERNED A LITTLE BIT ON THE FINANCIAL SITUATION. MY UNDERSTANDING FOR SOME OF THIS FOR SISTER CITIES IS USUALLY MORE SUPPORTIVE THROUGH THE BUSINESS COMMUNITY. THE BUSINESS COMMUNITY SUPPORTED A LOT AS DID THE EDUCATIONAL AND PRIVATE CITIZENS. I MEAN PEOPLE FOR EXAMPLE TURKEY WAS PROBABLY A SISTER CITY BECAUSE YOU HAD A VISIT FROM TURKEY THAT WANTED TO MAKE THAT A SISTER CITY. NO BUT. THAT'S HOW THINGS ARE. YOU JUST NEED TO TO DEVELOP AND DRILL DOWN A LITTLE DEEPER BECAUSE WHILE SOMETHING MAY SOUND GREAT. WE NEED TO MAKE SURE IF IT'S GOING TO WORK. IT WORKS WITH THE RESOURCES THAT WE CURRENTLY HAVE AND THE SUPPORT OF THE INDUSTRY THAT WE'RE GOING TO NEED IF WE'RE GOING SOMETHING. AND HOW MUCH IS HOW MUCH DO WE NEED TO BE PART OF THE SISTER CITIES. LIKE IF YOU HAVE A MENU OF ITEMS THAT WE CAN DO AND WE CAN ONLY DO A CERTAIN AMOUNT WITHIN OUR STRUCTURE. WELL THEY'D STILL BE WORTHY OF KEEPING THE PROGRAM GOING AND NOT STARTING SOMETHING THAT WE WOULDN'T BE ABLE TO ACCOMPLISH. IT WAS NICE TO HEAR THAT WE DID THIS IN THE PAST. IT'S ALSO NOT SO NICE TO HEAR THAT WE WEREN'T ABLE TO CONTINUE SUPPORTING YOU OBVIOUSLY FOR SOME REASON WE WERE PROBABLY SOME MORE INFORMATION. SO TO HAVE A BIGGER PICTURE MORE INFORMATION TO MAKE SURE IF WE'RE GOING TO DO SOMETHING WE DO IT TO SUCCEED SUCCEED AROUND HERE SO GET ME OUT THERE AND THERE ARE SYSTEM. THERE ARE CITIES LOOKING FOR IT AS SISTER CITIES.

OKAY SO THERE'S A WHOLE SECTION ON OUR WEBSITE. CITY SEEKING CITIES. SO THESE ARE CITIES TRIP AROUND THE WORLD THEY'RE LOOKING FOR CITIES AND FLORIDA HAPPENS TO BE HIT ALL THE TIME. OF COURSE FLORIDA CALIFORNIA AND TEXAS. I MEAN I WONDER WHY I SAY GRACE BUT THIS WAY IT'LL BE ABLE TO HELP US KNOW IF WE'RE GOING TO EMBARK ON SOMETHING WE HAVE ALL THE INFORMATION WE NEED AND THEN KNOW IF IT'S GOING TO BE A BENEFIT TO OUR CITIES BECAUSE WE ALSO DO RESPOND TO OUR RESIDENTS TO UNDERSTAND WHY WE'D BE DOING SOMETHING INTERNATIONAL VERSUS CITY. SO GETTING ALL OF OUR INFORMATION WOULD BE VERY HELPFUL. THANK YOU VERY MUCH. I KNOW. THANK YOU. I CAN GET YOUR COAT. AND THEN I WON'T JUST SEND EVERYTHING TO YOU. I'LL GET THAT OUT TO YOU TONIGHT. WE HAVE THAT PROGRAM AND I'LL SEND YOU SOME EXAMPLES AS WELL OF ECONOMIC DEVELOPMENT THAT HAS HAPPENED ACROSS THE UNITED STATES NOT JUST IN DATING OR SHE'LL GET MAKE SURE THAT WE GET IT. SO APPRECIATE IT VERY MUCH. THANK YOU. THANK YOU. I USED TO GO BACK HERE YOU GO. WE'LL SEND IT TO ALL GO BACK TO MIAMI. SAFE TRAVELS TO MIAMI. YOU KNOW IF YOU'RE HEADING BACK UP TO D.C. NEXT WEEK. THANK YOU. THANK YOU VERY MUCH. ALL RIGHT. WE ARE NOW MOVING TO NUMBER FIVE DISCUSSION

[5. Discussion on Legislative Aides]

[02:20:06]

ON LEGISLATIVE AIDE THIS MORNING. WELL GOOD AFTERNOON MADAM MAYOR VICE MAYOR COMMISSION LORENZO CALHOUN DIRECTOR OF HUMAN RESOURCES. THIS MORNING I PROVIDED YOU WITH TWO HANDOUTS. THE FIRST IS AN EXCEL SPREADSHEET WHICH ENCOMPASSES A SURVEY THAT MY STAFF AND I WERE ABLE TO UPDATE THE CITY MANAGER BACK IN JANUARY PROVIDED EACH MEMBER OF THE COMMISSION WITH THE UPDATED SPREADSHEET FOR THE PURPOSES OF TODAY I CAN SHARE WITH YOU WHAT WAS UPDATED IN THE NEW SPREADSHEET.

AT THE TIME WE DID NOT HAVE INFORMATION FOR DANIA BEACH WE HAVE THAT INFORMATION NOW. WE INITIALLY DID NOT RESPOND. THE INFORMATION THAT'S INCLUDED NOW IS ONE ADMINISTRATIVE ASSISTANT WORKS WITH THE COMMISSION. IT'S A SALARY EMPLOYEE. WE ALSO DID NOT HAVE INFORMATION FROM MARGATE AT THE TIME WE RECEIVED AN UPDATED RESPONSE FROM THEM. THEY DO NOT HAVE A LEGISLATIVE AIDE OR ADMINISTRATIVE SUPPORT PROVIDED TO THE MEMBERS OF THE COMMISSION. THEY PROVIDE ADMINISTRATIVE SUPPORT THROUGH THE CLERK'S OFFICE FOR THE PURPOSES OF TODAY. I ALSO PROVIDED TO YOU A COPY OF THE CITY ORDINANCE WHICH OUTLINES THE CODE OF ORDINANCES AND REFERENCE TO LEGISLATIVE AIDES. WALK AWAY. DISCUSSION OF THE ORDER TO GIVE YOU A BIT OF A HIGHLIGHT OF WHAT'S INCLUDED IN THE SPREADSHEET. WE DID LOOK AT TWENTY FIVE GOVERNMENTAL AGENCIES THROUGHOUT DADE BROWARD AND PALM BEACH 20 OF THEM WERE IN BROWARD COUNTY FORWARD IN PALM BEACH COUNTY AND ONE WAS IN THE DAY COUNTY AREA OF THE CITY TO 25 SURVEYED. THERE ARE VARIOUS MODELS FOR STAFFING SUPPORT THAT ARE OFFERED SEVEN OFFER NO ADMINISTRATIVE SUPPORT AT LEAST EIGHT ALL FOR AT LEAST ONE FULL TIME ADMINISTRATIVE ASSISTANT WHERE ONE OFFERS AN ADDITIONAL PART TIME STAFF NUMBER NINE OFFERED SOME SOME FORM OF MULTIPLE STAFF SUPPORT EITHER FROM AN ADMINISTRATIVE OR OPERATIONAL SUPPORT STANDPOINT THEY WERE EITHER IN THE FORM OF TWO OR MORE STAFF MEMBERS OR LEGISLATIVE AIDES WHICH I WOULD BREAK DOWN FOR YOU.

SUNRISE DID NOT SPECIFY THE NUMBER THAT THEY OFFER FREE OFFERED SOME FORM OF WHAT WE'RE CALLING TODAY FOR THIS DISCUSSION A LEGISLATIVE AIDE. THE SALARY RANGES THAT WE FOUND INCLUDING ALL ADMINISTRATIVE OR OPERATIONAL SUPPORT WAS SOMEWHERE BETWEEN TWENTY TWO THOUSAND BEING THE LOWEST FOR SALARY AND AS HIGH AS ONE HUNDRED TWENTY FIVE THOUSAND DOLLARS AND THAT IT'S FOR ADMINISTRATIVE SUPPORT AND THAT WAS THE CITY OF FORT LAUDERDALE. IF YOU'RE WONDERING IN CAMERA WE CURRENTLY HAVE AN ORDINANCE WHICH ALLOWS FOR YOU AS COMMISSION MEMBERS TO HAVE UP TO THREE LEGISLATIVE AIDES A PIECE IS IN A VOLUNTEER CAPACITY. YOU CANNOT SHARE THOSE LEGISLATIVE AIDES AND THE PERSON OR PEOPLE SERVE A TERM WHICH EXPIRES THE FOLLOWING MARCH 10TH AFTER THEY ARE APPOINTED AND AIDES MAY NOT HOLD ELECTED OFFICE AND THEY CANNOT BE CITY EMPLOYEES. THEY HAVE TO RESIDE IN THE CITY OF TAMARACK. AND BELIEVE IT OR NOT THEY HAVE TO BE. YOU HAVE TO NOMINATE THEM AND YOUR COLLEAGUES WOULD HAVE TO APPROVE THOSE NOMINATIONS. SO FOR THE PURPOSES OF TODAY THE INTENT WAS TO HAVE SOME DISCUSSION ABOUT LEGISLATIVE AIDES. TWO YEARS AGO WHEN COMMISSIONER BOLTON CAME ON STAFF HE DID ASK FOR ADDITIONAL ADMINISTRATIVE SUPPORT. ONE OF THE THINGS WE SHARE WITH COMMISSIONER BOLTON AT THE TIME IS AT ONE POINT IN TIME TAMARA DID OFFER TO THE COMMISSION TO ADMINISTRATIVE ASSISTANTS DUE TO THE ECONOMIC DOWNTURN. ONE POSITION WAS REDUCED. WE DID AT ONE POINT DOING CITY PLANNING LAST YEAR OR THE BUDGET CONFERENCE. WE HAVE SOME DISCUSSION.

COMMISSIONER BOLTON MAY REMEMBER BETTER THAN ME. HAVE DISCUSSION ABOUT ADDING AN ADDITIONAL POSITION. I DON'T. NOT SURE WE LEFT THAT CONVERSATION WITH THE ELECTION OF COMMISSIONER YELLEN. HE DID ASK ME TO REVISIT THE DISCUSSION ON LEGISLATIVE AIDES WHICH WE HAVE SEEN MODELS IN VARIOUS GOVERNMENTAL ENTITIES. SO AT THAT THIS TIME THAT IS MY HIGHLIGHT OF THE INFORMATION I PROVIDED TO YOU. I'D BE HAPPY TO TAKE QUESTIONS FROM YOU AT THIS TIME. THE DISCUSSION AND FEEDBACK THAT.

YOU KNOW SINCE IT'S COMMISSIONER GO IT'S POSITIVE. WHEN WAS THIS CODE LAST UPDATED. I'VE SEEN NINETEEN SEVENTY FIVE HERE. THAT WOULD BE CORRECT. OK. HAVE WE LOOKED AT THE CODES FOR SOME OF THESE OTHER CITIES NOT PULL CODES FOR THE OTHER CITIES IDEA POOR JOB DESCRIPTIONS BUT I CAN'T PULL THEM IF THAT IS YOUR DESIRE AT

[02:25:05]

THE MOMENT. I THINK WE SHOULD BE CREATIVE ENOUGH TO CREATE A CODE FOR. ALMOST GOING ON 20 TOURNAMENT BUT I THINK YOU KNOW COMMISSIONER BOLTON IS VERY ACTIVE AS A COMMISSIONER. I PLAN ON BEING VERY ACTIVE AS A COMMISSIONER. ALSO WHILE TRYING TO MAINTAIN A FULL TIME JOB AND EVEN THOUGH THIS IS DESCRIBED AS A PART TIME JOB IT'S REALLY A FULL TIME JOB AND I THINK IT'S IMPORTANT FOR US TO HAVE THE TYPE OF SUPPORT THAT WE NEED IN ORDER TO BE MORE RESPONSIVE TO THE PEOPLE THAT WE REPORT TO WHICH ARE THE RESIDENTS OF THIS COMMUNITY. SO I THINK WE NEED TO. COME UP WITH A BUDGET SALARY RANGE JOB DESCRIPTION AND UPDATE THE CODE FOR LEGISLATIVE AIDES THAT WE CAN EMPLOY SOME SOME STAFF TO HELP US MEET THE NEEDS OF OUR RESIDENTS.

ALTHOUGH I STILL TURNED OVER YOU YES I CAN'T TALK NOW. THANK YOU FOR YOUR PRESENTATION AND LOVE. THANK YOU FOR. COMING I GO IN FOR BRINGING IT BACK FOR IT. I MEAN MY MY SENTIMENTS IS STILL THE SAME FROM. TWO YEARS AGO. I THINK THAT WE NEED TO. YOU KNOW MOVE FROM MOVE FROM AT LEAST ONE PEOPLE CALL ME THE BIONIC MAN YOU KNOW. BECAUSE YOU KNOW I RUN A LOCAL CHURCH. I DO EVENTS AND A LOT OF DIFFERENT STATES. YOU KNOW WE'RE SETTING UP SATELLITE CHURCHES IN FOUR DIFFERENT AREAS. I HAVE A FAMILY I GO TO SCHOOL OUR TWO BUSINESSES AND COMMISSION. IT'S IT'S ALMOST IT'S ALMOST INHUMAN TO DO WHAT I DO. AND AT THE SAME TIME I WANT TO MAKE SURE THAT THE RESIDENTS GET THE BETTER END OF THE STICK. AND THERE ARE SOME TIMES WHEN I HAVE PROJECTS AND I GO TO THE ASSISTANT AND I SEE THAT HE SHE IS OVERWHELMED WITH PROJECTS. SO I JUST LAY OFF AND AND DO NOT GIVE HER THE PROJECTS KNOW SO THAT SHE WOULD BE OVERWHELMED. THERE ARE OTHER TIMES THAT I WOULD YOU KNOW GIVE A PROJECT AND IT TAKES JUST A WHILE TO GET IT BACK. AND THEN BY THE TIME IT GETS BACK IT'S IT'S ALMOST TOO LATE. ONE OF THE EXAMPLES WERE WAS WHEN I WAS DOING THE TRAFFIC CALMING MEETING IN THE MAINLAND'S ALTHOUGH THE CITY DID AS MUCH AS THEY COULD TO GET THE INFORMATION OUT. I WANTED TO DO MY OWN OUTREACH AND WANTED ASSISTANCE TO DO THAT. AND SO BY THE TIME I GOT THE MATERIAL TOGETHER AND ALL THE LETTERS TO PUT ON PEOPLE'S DOORS AND THAT'S THE STUFF IT WAS PROBABLY LIKE A DAY BEFORE THE MEETING. AND THE NUMBER ONE COMPLAINT FROM THE RESIDENTS WAS THAT THEY DID NOT KNOW ABOUT THE MEETING. OR THEY KNEW ABOUT THE MEETING TOO LATE. AND SO THAT IS ONE OF THE DRAWBACKS. WITH YOU KNOW TRYING TO BALANCE AND TRYING TO GET YOU KNOW INFORMATION OUT PRETTY QUICKLY. YOU KNOW SOME. I'M LIKE ONE PERSON SO YOU KNOW WHEN I GET THE LETTER THE DAY BEFORE THEN THEY HAVE TO YOU KNOW WALK FIVE HUNDRED HOUSES. AND PUT THOSE LETTERS. IT'S LIKE EXTREMELY HARD. YOU KNOW SO HAVING SOMEBODY WHO CAN BE MORE SUPPORTIVE AND WE HAVE A GREAT ASSISTANT NOW. I MEAN SHE HAS EVOLVED INTO JUST AN AMAZING SUPPORT THAT WE HAVE. BUT I JUST THINK THAT WE NEED MORE. AND THAT'S JUST ONE EXAMPLE. I MEAN THERE ARE SEVERAL OTHER THINGS THAT SEVERAL OTHER PROJECTS THAT I WORK ON AND JUST WORK ON BY MYSELF AND I'M LIKE OH LATE AT NIGHT YOU KNOW TRYING TO FINISH IT YOU KNOW. SO THAT'S THAT'S THAT'S JUST ONE OF MY ONE OF MY CONCERNS. YEAH. MICHELLE FISHMAN. I AGREE THAT AS A COMMISSION WE NEED MORE SUPPORT AT THE ADMINISTRATIVE LEVEL AND AT SPECIAL PROJECTS LEVEL. I DON'T KNOW THAT WE NEED TO GO AS FAR AS SAY THE COUNTY COMMISSION

[02:30:05]

WHERE THEY EACH HAVE AN EIGHT. I THINK A SECONDARY POSITION WITHIN THE COMMISSION STRUCTURE WOULD BE GOOD. SO THAT. AS HAS BEEN STATED WE ARE ALL VERY BUSY PEOPLE.

WE ALL HAVE SPECIFIC THINGS THAT WE WOULD LIKE TO GET ACCOMPLISHED THAT WE WOULD LIKE TO GET THROUGH THE PROCESS. IT IS FAR BEYOND ONE PERSON TO BE ABLE TO DO THAT.

BUT AGAIN I DON'T SEE THAT WE NEED TO HAVE INDIVIDUAL. LEGISLATIVE AIDES. AS SOMEBODY WHO WAS A LEGISLATIVE AIDE FOR 12 YEARS. I KNOW WHAT MY WORKLOAD WAS AND I KNOW WHAT MY BOSS'S WORKLOAD WAS. AND I THINK HAVING AN ADDITIONAL PERSON JUST AT THE COMMISSION LEVEL IS THAT. I HAVE BEEN PRETTY VOCAL FOR QUITE A WHILE THAT WE NEED MORE HELP. WE ARE ALL EXTREMELY BUSY. WE'RE A VERY DIFFERENT COMMISSION NOW THAN WE WERE. AND ALL OF US. EACH ONE OF US IS EXTREMELY BUSY AND IT'S JUST NOT WORKING THE WAY IT IS. I DON'T WANT TO GET HUNG UP ON A TITLE I DON'T CARE BUT WE NEED WE NEED TO HELP ALL OF US TO MY TWO CENTS. THANK YOU. MY TWO CENTS BASICALLY BEING THE FIRST PERSON ON THE COMMISSION WHO IS A FULL TIME WORKING PERSON AND BEING VERY INVOLVED AND GOING TO EVERYTHING I DO UNDERSTAND THE NEED FOR ANOTHER PERSON IN OUR OFFICE. I SUPPORT THAT WE WHEN I CAME ON BOARD WE DID HAVE TWO PEOPLE AND THEN SHORTLY THEREAFTER WE WENT TO ONE PERSON. AND I UNDERSTAND THE REASONS FOR IT ALL COMPLETELY. AND I THINK THAT IS WELL WITHIN OUR REQUEST TO ASK THE CITY MANAGER TO LOOK INTO YOU AND YOURSELF AS WELL PLEASE. AS FAR AS LEGISLATIVE AIDE WE ARE GIVEN THE ABILITY TO HAVE THREE LEGISLATIVE AIDES I DO NOT SEE WHAT THEIR WHY THERE WOULD BE AN ISSUE TO HAVING THEM. I HAD THE PLEASURE OF HAVING A LEGISLATIVE AIDE FOR A OF THIS SUMMER WHO WAS GOING TO SCHOOL AND WHO LIVED IN THE CITY AND HE WENT BACK TO SCHOOL AND IT WAS GOOD USE. AT THE TIME HE WAS ABLE TO ASSIST SO WE HAVE AN OPPORTUNITY FOR EACH OF US TO HAVE THREE LEGISLATIVE AIDES. OUR RESIDENTS ARE NOT HERE TO ASK US TO HAVE SOMEBODY ELSE BE PAID FOR THE JOB THAT WE ARE MEANT TO DO. I DO UNDERSTAND IN TODAY'S DAY AND AGE THAT IT'S I KNOW I SAID IT IS THE MOST FULL TIME PART TIME JOB YOU'LL EVER LOVE THAT. WHAT WE SIGNED UP FOR THIS AND WITH SOME OF THE STUFF THAT WE'VE ALSO ASKED YOU TO DO PLANNING FOR OUR CIO OFFICE OR PUBLIC INFORMATION OFFICE WHERE THEY'RE GOING TO BE ASSISTING US WITH HELPING CREATE AND GETTING SOME OF OUR MESSAGES OUT. I THINK THAT THAT IS ALSO IN OUR STRATEGIC PLANNING FOR CONTINUAL DISCUSSION AND OUR NEXT MEETING AND ALSO THROUGH A BUDGET PROCESS WHERE WE I BELIEVE THE DIRECTION WE'RE GOING WITH MIGHT NEED SOME MORE ASSISTANCE IN THAT OFFICE WHICH WOULD HELP US AS A CITY COMMISSION AS WELL GETTING SOME OF THE STUFF OUT THAT WE WISH TO GET OUT ON A MORE TIMELY BASIS. SO WHEN COMMISSIONER BOLTON IS SAYING GET INFORMATION OUT AND FLIERS OUT THEY CAN BE MORE READILY PREPARED. SO IT IS MY OPINION THAT I FEEL THAT THERE IS A CONSENSUS THAT THE COMMISSION HAS SAID THAT THEY WISH TO HAVE AT LEAST ANOTHER PERSON FOR OUR STAFF THAT COULD BE ARRANGED. AS FOR LEGISLATIVE AIDES WE HAVE THE ABILITY TO HAVE THREE. AND THIS AGAIN I DON'T SEE WHAT THEY NEED FOR THERE TO BE A PAID POSITION. WE DO NOT HAVE A BUDGET LIKE SAY IT FOR A LARGER COUNTY AND WE'RE NOT WE'RE NOT. WE'RE NOT THE CITY ITSELF. THAT IS MY OPINION. SO ALL DUE RESPECT THIS LET THIS DOCUMENT WAS LAST UPDATED. IF YOU LOOK AT THIS SPREADSHEET ALL THESE OTHER CITIES HAVEN'T PAID YOU HAVE AN OPTION OF VOLUNTEER OR PAID LEGISLATIVE A COMMISSION ASSISTANT WHATEVER YOU WANT TO CALL IT. BUT BUT THE THE LEVEL OF WORK THAT YOU'RE DOING REQUIRED FOR LIABILITY. YOU CAN RELY ON SOMEONE WHEN THEY'RE BEING PAID. YOU REALLY CAN'T RELY ON SOMEONE WHEN THEY'RE VOLUNTEER AND AND YOU KNOW COMMISSIONER FISHMAN SAID BECAUSE I'M A NEED FOR A FULL TIME ONE. THAT'S FINE. YOU PROBABLY SHOULDN'T HAVE ONE BUT THOSE OF US WHO DO HAVE A NEED FOR A FULL TIME PERSON. WE SHOULD BE ALLOWED TO HAVE A FULL TIME PERSON TO DO THE KIND OF WORK AND THE OUTREACH THAT WE NEED AND THAT REALLY ARE OUR CITIZENS DEMAND. I MEAN I WAS AT A COMMUNITY ASSOCIATION MEETING LAST NIGHT AND COULD HAVE USED THE ASSISTANT OFFICES OF A LEGISLATIVE AIDE TO HELP IN THAT REGARD. BUT WE DON'T HAVE TO MARK THE BUDGET OF THE CITY OF FORT LAUDERDALE

[02:35:03]

BECAUSE THEY'RE A LOT BIGGER THAN WE ARE BUT OTHER CITIES HERE SIMILAR IN SIZE TO US. HAVE LEGISLATIVE AIDES FOR EACH OF THEIR CITY COMMISSIONERS. AND WE SHOULD DO THE SAME THING WE SHOULD NOT RELY. I THINK I. I WOULD LIKE TO OPTIMALLY HIRE ONE LEGISLATIVE AIDE AND BRING ALONG TWO OR THREE INTERNS BUT THIS DOCUMENT WE'VE BEEN DOING A LOT OF UPDATING TO OUR CODE TO ALL KIND OF DOCUMENTS. THIS SHOULD BE UPDATED AS WELL POSTING SOMETHING THAT IS NOT JUST UPDATING AND KIND OF REQUESTING AN UPDATED BUDGET. CORRECT. I UNDERSTAND THAT. SO I UNDERSTAND IT AND THAT'S YOUR OPINION.

OK. SO AT THIS POINT IN TIME IT'S ALSO I WOULD LIKE TO SAY THAT PART OF THE THING WITH A LEGISLATIVE AIDE YOU CAN ALSO GIVE THEM CREDIT FOR THEIR SCHOOL. THEY'RE GOING TO SCHOOL OR FOR OTHER THINGS THAT THEY'RE DOING AND THEY ACTUALLY I THINK NOT ONLY IS MONEY THE END GOAL FOR PEOPLE WHEN THEY HAVE THE ABILITY TO BE THE AIDE TO SOMEBODY IN OFFICE THEY TAKE IT AS A VERY HIGH ESTEEM ITEM AND I BELIEVE THAT THEY DO A GOOD JOB AS WELL AND IF THEY DON'T DO A GOOD JOB THAT WOULD ALSO BE WITHIN THE COMMISSIONER'S ABILITY TO REQUEST A TERMINATE THEIR THEIR SERVICES.

AS FAR AS SOMEBODY WHO IS PAID THAT IS AND THAT IS THROUGH THE CITY MANAGER'S OFFICE NOT THROUGH THE COMMISSION'S NOT IT'S NOT IN OUR BUILDING. WELL THANK YOU. YES. YOU KNOW HAVING HAVING ANOTHER PERSON THAT. THAT'S GREAT. BUT LET'S WHEN I LOOK AT THAT CHART FOR. HOW MUCH EACH PERSON IS PAID AT A MINIMUM AT THE OTHER CITIES IN THE OTHER CITIES I'M LOOKING AT A LOW OF TWENTY TWO THOUSAND DOLLARS AND A LOT OF HILL. I SEE FORTY SIX THOUSAND DOLLARS IN ANOTHER AREA SIX TO NINE THOUSAND DOLLARS AND IN OTHER PLACES GUESS WHAT I'M SAYING IS IF WE IF WE CHANGED THE POINT SAY THAT LEGISLATIVE AIDES COULD BE PAID. WHY WHY COULD WE NOT. SAY FOR INSTANCE IF WE WERE GOING TO PAY SOMEBODY ONE PERSON. FORTY THOUSAND DOLLARS. ONE PERSON WOULD BE THE SAME FISCAL IMPACT IF WE HAD FOR PARTLY VOLUNTEER PARTLY PAID PEOPLE. AT A 10 CENTS FOR THAT MATTER. WHEN THE COMMISSIONER IS NOT GETTING AWAY. THAT MEANS RELINQUISHING HIS CHECK. LET'S SAY THAT FIFTY THOUSAND DOLLARS AND WE DIVIDE IT BY FIVE. RIGHT. THEN WE COULD HAVE WE COULD HAVE SOMEBODY WHO'S. WHO IS LIKE TO HAVE A LEGISLATIVE AIDE FOR EACH PERSON. SAME FISCAL IMPACT BUT AT TEN THOUSAND DOLLARS. AND YOU KNOW THAT'S A STIPEND OF LIKE EIGHT HUNDRED DOLLARS OR EIGHT HUNDRED FIFTY DOLLARS PER MONTH. BUT THE PERSON IS ABLE NOW TO BUY GAS AND FOOD AND THAT'S THE STUFF TO ATTEND MEETINGS AND AND REALLY HELP WITH YOU KNOW SPECIAL PROJECTS BECAUSE I KIND OF MET LIKE I DON'T NECESSARILY WANT SOMEBODY EVERYDAY YOU KNOW BECAUSE I LIKE TO DO. MOST OF MY WORK. YOU KNOW LIKE I LIKE TO DO I LIKE TO BE HANDS ON BUT LIKE SOME THINGS I JUST CAN'T HUMANLY DO IT. YOU KNOW THERE ARE OTHER TIMES WHEN SOME OF MY AGENCY MEETINGS ARE WHEN OUR COMMISSION MEETINGS ARE BEING HELD AND I WANT SOMEBODY TO ATTEND ON MY BEHALF. THERE ARE OTHER TIMES WHEN ACTUALLY MEETINGS ARE HAPPENING AT THE SAME TIME. THERE ARE THE TIMES WHEN WE'RE OUT OF. TOWN AND OTHER AGENCY MEETINGS ARE HAPPENING AND WE WANT SOMEBODY IN THE ROOM TO ACTUALLY VISIT AND HEAR WHAT'S GOING ON AND REPORT BACK. SO I THINK THAT THE SAME FISCAL IMPACT OF FIFTY THOUSAND MILES TO GET AN ADDITIONAL PERSON IS THE SAME FISCAL IMPACT THAT GET FIVE PEOPLE. A TEN THOUSAND DOLLARS OR MAYBE EIGHT HUNDRED FIFTY DOLLARS. YOU KNOW EVERY MONTH JUST AS A STIPEND AND THAT

[02:40:05]

PERSON SUPPORTS THE ONE PERSON THAT WE HAVE IN OFFICE. THEY NEED ANYTHING THEY CAN CALL THAT LEGISLATIVE AIDE AND THAT'S JUST STUFF. SO SHE IS THAT PERSON AND THE OFFICE HAS LITERALLY LIKE FIVE PEOPLE HELPING HER. AND PERHAPS THAT PERSON HAS OFFICE HOURS. THEY COME IN ONE OR TWO OR TWO TIMES PER WEEK. YOU KNOW FOR A COUPLE OF HOURS AND THAT SORT OF STUFF AND THEN ATTEND MEETINGS IN THE EVENINGS. I THINK THAT'S A BETTER IDEA YOU KNOW THAN TO HAVE ONE PERSON THAT'S GOING TO BE PULLED IN MANY DIFFERENT DIRECTIONS. I THINK EACH PERSON SHOULD HAVE THEIR OWN LEGISLATIVE A ADMINISTRATIVE SYSTEM DETERMINES HOW YOU WANT TO GIVE THE PERSON. IF YOU DON'T WANT TO WORK IN BUSH AND GET ONE. SO DOES EACH DEPARTMENT DIRECTOR OR HAVE AN ASSISTANT.

YES I DO. SO IN MY IN MY VIEW WERE THE MOST IMPORTANT PEOPLE IN THE ROOM. WE WERE ELECTED BY THE PEOPLE. I MEAN YOU HAVE RESPECT FOR EVERYBODY IN THE ROOM.

EVERYONE EARNED THE POSITION THAT THEY'RE IN BUT WE HAVE ULTIMATE RESPONSIBILITY TO THE PEOPLE. AND IF WE NEED ASSISTANCE IN GETTING OUR WORK DONE GETTING OUR MESSAGE OUT TO THE RESIDENTS THAT WE SHOULD BE REPORTING TO THEM WE SHOULD HAVE THAT.

I'VE HEARD YOU BUT ALSO MY OPINION. WHILE WE MAY BE ELECTED BY THE PEOPLE AND WE MAY THINK WE'RE THE MOST IMPORTANT PEOPLE IN THE ROOM IS A CITY MANAGER COMMISSION ONE CITY. WE DON'T DO ANYTHING. WE ARE POLICYMAKERS AND THE CITY IS RUN BY OUR CITY MANAGER AND OUR CITY EXECUTIVE TEAM AND OUR STAFF AND OUR WONDERFUL EMPLOYEES. THEY RUN OUR CITY. THEY'RE NOT US. SO WE CAN BUY. MY BASICALLY. YOU'VE HEARD FROM THE COMMISSIONER AT THIS TIME AND I'LL TAKE A CONSENSUS THAT WE FEEL WE NEED ANOTHER SUPPORT PERSON. IS THAT CORRECT. ANOTHER. SUPPORT PERSON AND PLEASE DON'T LOOK AT MORELAND. HE'S NOT MY LETTER. I'M LOOKING AT CLOCK. I LOOK AT HIM. DO YOU BELIEVE WE NEED ANOTHER SUPPORT PERSON. IN GENERAL IT'S A GENERAL QUESTION YOU NEED TO BELIEVE WE NEED MORE HELP IN THE COMMISSION OFFICE. I THINK MY IDEAS BETTER. I MEAN. I COMPLETELY UNDERSTAND THAT YOUR IDEA IS BETTER JUSTICE COMMISSIONER GONG THINKS THAT HIS IDEA IS BETTER RIGHT BUT. THE QUESTION THAT'S BEEN POSED TO YOU. DO YOU THINK WE NEED ANOTHER COURT PERSON TO DO THAT. I'LL GET TO WHERE YOU WANT TO GO RIGHT BUT I THINK WE ALREADY GOT THE CONSENSUS THAT WE WE ALL NEED. I JUST WANTED A FIRM FIRST RATE BUT WE WE'LL WILL REMAIN. MARILYN PLEASE JUST ANSWER MY QUESTION. THANK YOU. HERE'S THE QUESTION. DO WE NEED MORE HELP. YES WE NEED ANOTHER PERSON AND I NEED MY HELP. OK SO THERE IS A FEELING AND NOW THE SITUATION COMES DOWN TO THIS. WE'RE TALKING ABOUT SOMETHING A LITTLE BIT MORE COMPLICATED THAN JUST SAYING ONE A ROVING COP BECAUSE THE COPS COMMISSIONER GO ON. I'D APPRECIATE A LITTLE RESPECT. I DON'T CUT YOU OFF AND MUMBLE UNDER MY BREATH WHEN YOU'RE HERE THE COMMISSIONER GO ON HIS WE HAVE A SITUATION HERE WHERE WE DO NEED MORE HELP AND WE ARE ALSO IN THE MIDDLE OF STRATEGIC PLANNING AND WE'VE BEEN DISCUSSING THE NEED FOR MORE HOW BEST FOR IT TO COME THROUGH THE CIO OFFICE TO BE ABLE TO HELP GET A MESSAGE ACROSS. WE'VE ALSO DISCUSSED A STRATEGIC PLANNING THAT OUR MESSAGE IS SUPPOSED TO BE UNIFORM. WE'VE ALSO DISCUSSED IT. WE KNOW THAT WE ARE IN A DIFFERENT DAY AND AGE THAN WE WERE IN THE PAST. I STILL. IT IS STILL MY OPINION THAT OUR PEOPLE THE RESIDENTS HIRED US TO DO THE JOB. THEY VOTED FOR US TO DO THE JOB AND THEY PAY US TO DO THE JOB. AND WHILE WE DESIRE TO BE MORE PLACES THAN WE CAN BE OR HAVE HAVING IN THE PAST IT IS DOABLE TO HAVE VERY BUSY LIVES. SOME OF US HAVE RUN A VERY BUSY LAW FIRM FOR EIGHT YEARS AND STILL MANAGED TO BE AT ALL THE MEETINGS POSSIBLE AND SEND OUT NEWSLETTERS AND DO EMAILS AND BE EVERYWHERE THEY NEED TO BE JUST LIKE EVERY ONE OF YOU HAS BEEN ASKED TO DO IN THE PAST OR CURRENTLY DOING NOW SO COMES DOWN TO THE FACT OF WHETHER OR NOT WE FEEL AS A COMMISSION FIRST WHETHER LEGISLATIVE AIDES NEED TO BE PAID AIDES BEFORE WE'D EVEN GO FURTHER THAN DISCUSS. I THINK THROUGH STRATEGIC PLANNING AND BUDGETING IF WE ARE TALKING ABOUT MORE FINANCES. SO. COMMISSIONER WALTON. SAID. ALL RIGHT SO YES I THINK THAT LEGISLATIVE AIDES SHOULD BE PAID NOT THREE ON THREE. MAYBE WHEN WE'RE REDRAFTING THIS DOCUMENT IT COULD BE ONE. I HAVE SOME APPREHENSION WITH THE LEGISLATIVE AIDE LIVING IN THE CITY. I THINK THAT SOMETIMES WE HAVE VERY GOOD

[02:45:02]

TALENT THAT LIVES OUTSIDE OF THE CITY. SO IN REVISITING THAT I WOULD PROBABLY LOOK AT. NOT JUST LIVING IN THE CITY BUT LIVING ELSEWHERE AS WELL. I MEAN WE HAVE STAFF THAT LIVES IN OTHER CITIES AT THE SAME TIME. I BELIEVE IN SUCCESSION PLANNING AND I BELIEVE THAT IF I FIND SOMEBODY IN MY DISTRICT THAT THAT I BELIEVE WOULD BE A VERY GOOD COMMISSIONER ONE DAY THEN IT IS MY DUTY TO MAKE SURE THAT I TRAIN THAT PERSON AND REALLY SHOW THAT PERSON WHAT I'VE BEEN DOING. AND HOW WE'VE BEEN PROGRESSING AS A CITY. THE DIFFERENT PROJECTS THAT WE WANT TO BRING ON STREAM SO THAT WHEN I'M NOT HERE OR WHEN I DECIDE NOT TO RUN FOR RE-ELECTION I COULD SUPPORT THAT PERSON. I MET SOMEBODY THAT IS VOLUNTEERING ALREADY IN THE CITY BUT I THINK WOULD BE A GREAT COMMISSIONER. AND YOU KNOW I'VE. I'M THINKING TO MYSELF YOU KNOW HOW CAN I TRAIN THIS PERSON HOW CAN I YOU KNOW BE A MENTOR TO HER. IT'S YOU KNOW IT'S IT'S LIKE YOU CAN'T BE HERE. FOREVER. AND WHEN YOU'RE NOT HERE YOU WANT SOMEBODY TO BRING THE LEGACY OF THE CITY FORWARD. SO. WHAT BETTER WAY TO HAVE SOMEBODY THAT IS ALREADY WORKING WITH YOU THAT YOU CAN PROBABLY IN THE FUTURE I'M NOT SAYING THAT THAT SHOULD BE HARD SET IN STONE IN WHATEVER BUT I'M JUST SAYING THAT THAT'S AN IDEA. SO SO ONE WANT ONE. YOU KNOW THE DOCUMENT COULD COULD BE JUST A LITTLE MORE LIBERAL TO SAYING WHETHER LIVING IN THE COMMISSION DISTRICT OR OUTSIDE OF THE CITY AND THAT YOU KNOW THE. SO THOSE WHO BELIEVE IN SUCCESSION PLANNING COULD TAKE ADVANTAGE OF THE PERSON LIVING IN THE DISTRICT AND THOSE PEOPLE DON'T COULD LOOK OUTSIDE OF THE OUTSIDE OF THE CITY FOR THAT. AND THEN NUMBER TWO YOU KNOW TO HAVE YOU KNOW JUST A LITTLE BIT OF PAY IN THE SAME FISCAL IMPACT AS IF IT WERE TO HIRE SOMEBODY FOR SOMEBODY ELSE AND THAT'S ENOUGH TO NECESSARILY CALL THE PERSON LEGISLATIVE AIDE BUT I LIKE THE IDEA OF WHAT NORTH MIAMI BEACH HAS DONE NUMBER 17 TO CALL THE PERSON CONSTITUENT SERVICES AIDE OR.

CONSTITUENT SERVICES COORDINATOR I THINK THAT IS A BETTER. YOU KNOW LOOK AND TO SAY LET'S EAT BECAUSE THEN YOU KNOW YOU WANT SOMEBODY WHO'S PASSIONATE ABOUT YOUR RESIDENTS JUST AS YOU DO WHEN YOU WANT A TITLE TO REFLECT THAT. AND FINALLY YOU KNOW I RESPECT THE MAYOR'S. INPUT THAT YOU KNOW THE ELECTED US TO DO A JOB AND WE SIGNED UP FOR IT. AND WHILE THAT IS TRUE I THINK THAT WE NEED SOMEONE TO HELP US TO DO THE JOB THAT THE RESIDENTS. ELECTED US TO DO. AND SO TO DO A VERY GOOD JOB YOU NEED. SOMEBODY TO ASSIST YOU. AND FINALLY YOU KNOW YOU NEED PEOPLE ON THE COMMISSION THAT YOU KNOW ARE SMART AND JUST NOT SOMEBODY WHO HAS NO EXPERIENCE YOU KNOW LIKE YOU WANT SOMEBODY WHO ARE DOING OTHER THINGS AND INVOLVED IN OTHER THINGS TO BRING DIFFERENT LEVELS DIFFERENT SKILL SETS TO THE COMMISSION. AND SO IF WE'RE GOING TO LOOK FOR THAT YOU KNOW WE CAN FIND IT IN EVERYBODY ON THIS COMMISSION.

YOU KNOW WE HAVE A LAWYER AND THE BENEFITS COORDINATOR THAT COULD DO YOUR JOB LORENZO. AND THEN WE HAVE LIKE YOU KNOW A FORMER GOVERNMENT YOU KNOW STATE LEGISLATIVE AIDE SOMETHING LIKE WE TRIED TO WORK ME OUT OF A JOB. SO WE HAVE LIKE DIFFERENT PEOPLE WHO LIKE ARE YOU KNOW YOU HAVE A VARIETY OF EXPERIENCE EXPERIENCES

[02:50:04]

REALLY BRINGS THAT TASERS YOU KNOW. I MEAN WE DON'T HAVE THE SHERIFF BUT YOU KNOW BUT LIKE WE HAVE PEOPLE WHO ARE LIKE GREAT SOME THINKING LIKE BECAUSE THEY'RE SO INVOLVED IN SO MANY DIFFERENT THINGS. IT'S LIKE WE NEED SOMEBODY YOU KNOW TO HELP US WITH THIS JOB NOT TO DO OUR JOB BUT TO HELP US TO DO A GOOD JOB SO THAT WE ALWAYS HAVE A ROLE IN THE COMMUNITY. TO DO IT. I'M JUST SITTING HERE LISTENING. I DO HEAR YOU. BUT I'M ALSO LISTENING ON BEHALF OF ALL THE VOLUNTEERS IN OUR CITY GOING. WE DON'T GET PAID DOES THAT MEAN WE DON'T DO A GOOD JOB THAT'S WHAT I'M HEARING OUT OF SOME OF THE COMMENTS FROM THE VOLUNTEERS WHO DO A REALLY GOOD JOB. SO ANYWAY YOU HAD ASSESSED YOUR OPINION YOU WERE SHARP OF PAID LEGAL AID. CONSTITUENCY SERVICES.

BUT REMEMBER IF YOU LOOK AT WHO WAS THE FIRST PART THEY REPORT TO THE CITY DEPUTY CITY MANAGER AND CHIEF OF STAFF THEY REPORT TO THE CITY MANAGER'S OFFICE THEY DON'T REPORT TO THE COMMISSIONERS. KEEPING THAT IN MIND THEY DON'T REPORT TO THE COMMISSION. THAT'S THE VARIES. THEY'RE VERY IMPORTANT THINGS ABOUT THEM. THAT'S THE EXAMPLE THAT COMMISSIONER USED WAS NUMBER 17 NORTH MIAMI. AND IT SAYS THEY REPORT IT BUT I'M JUST BRINGING THAT UP ANYWAY. JUST JUST A POINT THERE AND I'LL BE QUICK. NORTH MIAMI NUMBER 17 FOR THIS SELECTION PROCESS THEY DO GO THROUGH NORMAL RECRUITMENT FOR THE INITIAL INTERVIEW WITH THE COMMISSIONER DOES HAVE A SECOND INTERVIEW WITH THAT PERSON TO MAKE SURE THAT THEY ARE COMFORTABLE WITH THAT PERSON MR. LIKE OH YOU KEEP IN MIND ONE IS FULLY DEDICATED TO THE MAYOR.

ANYWAY. THE NEXT I ASKED. WHAT DO YOU THINK WE NEED TO HAVE A PAID LEGISLATOR.

YES YES YES. I DON'T WANT TO GET HUNG UP ON A NAME. I DON'T CARE ABOUT THE TITLE.

WE'RE GOING TO CALL SOMEONE YOU KNOW COMMISSIONER LIAISE ON COMMUNITY WHATEVER WE DECIDE. BUT I JUST KNOW THAT I NEED SOME HELP. I NEED ONE ON ONE HELP. I NEED SOMEONE WHO WORKS WITH ME KNOWS THE WAY I WORK KNOWS WHAT I NEED BEFORE I KNOW THAT I NEED IT. I MEAN WE HAVE HAD THAT IN THE PAST. DO I NEED SOMEONE FULL TIME. NO I DON'T FEEL I NEED SOMEBODY FULL TIME BUT I DEFINITELY NEED SOME HELP AND AS I'M READING THIS AND I'M SMILING IT FOR BARBARA HERE I APPARENTLY ALREADY HAVE A LEGISLATIVE AIDE DON'T I HAVE TO PUT NEXT COMMISSION TO TOGETHER. I MEAN FOR BARBARA YOU KNOW I CAN'T CONTINUE TO DO THAT SO I DESPERATELY NEED HELP THAT ADVICE MARRIED DID ASK YOU A SPECIFIC QUESTION. BECAUSE WE'VE ALREADY ESTABLISHED THE SECONDARY HELP AND ANOTHER HELPING OFFICE. AND NOW. THE QUESTION GOING FORWARD IS WHETHER OR NOT WE NEED TO CHANGE OUR LEGISLATIVE AID POLICY AND MAKE THEM A PAID PERSON. THAT IS THE QUESTION THAT'S AT HAND. YES BECAUSE HE'S SAYING HE'S ONE I'M ONE HELP SOMEBODY THAT KNOWS WHAT SHE WANTS. MR. BOLTON PLEASE LET HER FINISH. OK THANKS.

OK. ONCE AGAIN I DON'T CARE ABOUT THE TITLE. I KIND OF LIKE COMMISSIONER BOLTON'S IDEA RATHER THAN HIRE ONE PERSON. HIRE FIVE PART TIME PEOPLE THAT WORK WITH OUR SIDE. IF I HEARD COMMISSIONER BOLTON'S MORE LIKE A STIPEND VERSUS A HIRING. WELL THIS A I'VE BEEN SINCE I'VE BEEN SAYING FOR JUST LIKE A PART TIME. I'M THIS GOT TO SAY THROUGH TO THE MAYOR I MEAN I MEAN IT CUT YOU OFF COMMISSION BILL AND IT WOULD HAVE TO BE AN A PART TIME CAPACITY RIGHT. I DON'T HAVE FAIR LABOR STANDARDS ACT FOR THE SIMPLE FACT THAT A LOT OF THE MEETINGS THAT YOU REFERENCED WHEN I'VE MET WITH SOME OF YOU INDIVIDUALLY HAD THIS DISCUSSION OCCUR LATER IN THE EVENING SOME OF THEM ARE LONGER THAN OTHERS. SO FOR THE PURPOSES OF TRACKING YOUR TIME IT WOULD NEED TO BE A PART TIME POSITION SO THAT WE COULD GIVE THEM SOME PARAMETERS IN TERMS OF HOW THEY CAN WORK DUTIES THEY COULD PERFORM THINGS OF THAT NATURE. WELL LOOK YOU SAW MY FACE WAS I WAS ACTUALLY THINKING THROUGH THAT ENTIRE PROCESS WHILE YOU WERE TALKING. ME FOR THAT REASON. THANK YOU. AND I JUST WANT I JUST WANT THE RIGHT TO REFLECT THIS THE FIRST TIME SHE SHOOK HER HEAD. YES.

WHENEVER I'VE SPOKEN AND SHE USUALLY SAID NO I'M JOKING RIGHT. IT WOULD BE. WOULDN'T THE FISCAL IMPACT KIND OF LIKE BE A LITTLE BIT LESS CAUSE A FULL TIME PERSON WOULD HAVE TO HAVE HEALTH INSURANCE THAT DID THAT DOCTOR. AND SO IF YOU'RE GONNA PAY SOMEBODY FIFTY THOUSAND DOLLARS BY THE TIME YOU FACTOR IN HEALTH INSURANCE LIFE INSURANCE ALL THESE OTHER BENEFITS IT'S MAYBE LIKE 70 80 THOUSAND DOLLARS THE PART TIME PERSON YOU KNOW WOULD KIND OF YOU WOULDN'T HAVE TO FOOT THAT BILL AND YOU

[02:55:01]

COME OUT LESS AND THEN EVERYBODY GETS WHAT THEY WANT. I MEAN COMMISSIONER GUILLEN WANTS A FULL TIME PERSON. I MEAN NOT LIKE EVERYBODY GETS HALF WHAT THEY WANT. AND YOU KNOW IT WORKS OUT. IF I MAY DO THE MAYOR ONE OF THE THINGS I SHARE WITH COMMISSIONER GALAN IS THE SPACE LIMITATION BECAUSE YOUR AIDS WOULD OR WHATEVER WE'RE CALLING THEM CONSTITUENT SERVICES COORDINATORS WOULD HAVE YOU WOULD NEED A SPACE TO WORK. COMMISSIONER GALEN QUICKLY OFFERED HIS OFFICE. I DON'T KNOW THAT YOU ALL FEEL THE SAME. SO THAT'S ONE OF THE THINGS I'D LIKE FOR YOU TO KEEP IN MIND AS WE THINK THROUGH THIS AND WORK THROUGH THIS FROM A BUDGET PERSPECTIVE ALSO. FACE LIMITATION AS WELL AND YOUR WILLINGNESS TO HAVE THEM WORK WITH AN OFFICE OR FOR US TO WORK ON CREATING A COMMON AREA OR SPACE WITHIN YOUR OFFICE WHERE THEY COULD SHARE A SPACE. I MEAN THERE'S ALREADY KIND OF THE SPACE RIGHT IN FRONT OF THE MAYOR'S OFFICE. SO I MEAN IF WE HAVE LIKE ONE PART TIME LEGISLATIVE AIDE WE COULD JUST GIVE HER GRACIE PLACE AND CAN SIT BY HER OFFICE AND THEN OTHER PEOPLE COULD BE LIKE IN THE FRONT WHERE GRACIE IS. I'M NOT SURE ALL THE TIME I'M OUT IN THE COMMUNITY. SO MY MY PERSON CAN SIT IN MY OFFICE YOU KNOW BUT IT'S NO BIG DEAL. WE'RE GOING TO BE PART TIME. SO NOW YOU ARE TRYING TO FINISH YOUR COMMENTS. I DON'T REMEMBER WHERE I LEFT OFF. TO BE VERY HONEST DO YOU FEEL THAT WHILE YOU WERE YOU WERE STATING YOU DON'T CARE REALLY ABOUT A TITLE THE TITLE ASIDE WE HAVE TO GO BUY TITLES BECAUSE THAT'S HOW THEY'RE DESIGNATED IN OUR AUDIENCE AND THAT'S HOW WE ARE LOOKING AT IT AT THIS TIME WHETHER WE'RE CHANGING ANY NAMES OR ANYTHING THE FUTURE IS DIFFERENT AT THIS TIME. ARE YOU OUT OF THE MIND FRAME THAT IF WE HAVE A SECONDARY SUPPORT PERSON IN OUR OFFICE WE NEED DO LEGISLATIVE AIDES TO BE PAID ORDINANCE TO BE PAID. IF WHAT YOU'RE ASKING ME IS IF WE HAVE ANOTHER PERSON IN OUR OFFICE DO WE STILL NEED THE AIDES. THAT'S KIND OF NOT WHERE I'M GOING. IS IT ONE OR THE OTHER.

I'M NOT SURE WHERE. WE NEED TO HAVE LEGISLATIVE AIDES BE PAID YES. I DON'T THINK A VOLUNTEER WORKS SO YOU WOULD WANT TO AMEND TO HAVE A LEGISLATIVE AIDE BE PAID ON TOP OF ADDITIONAL SUPPORT. NO I'M LOOKING FOR A PART TIME PERSON WHO IS PAID THAT IS DEDICATED TO ME NOT NOT IN ADDITION TO A SECOND PERSON IN THE OFFICE. YOU'RE BASICALLY ASKING IF THE CITY MANAGER'S OFFICE WOULD LOOK INTO MINING. AMENDING. THESE SUPPORT STRUCTURE FOR THE CITY COMMISSION AND YOU WOULD SUPPORT HAVING THE CITY COMMISSION BE SUPPORTED BY A PART TIME PERSON. YOU WOULD BE SUPPORTED BY PART TIME PAID PERSON OR SOMETHING WITHIN A FINANCIAL PARAMETER BECAUSE THAT'S WHAT WE ALSO NEED TO KEEP IN MIND LADIES AND GENTLEMEN. IT'S ALL ABOUT FINANCES AND WE HAVE A LOT OF GREAT THINGS WE WANT TO DO. WE HAVE A LOT OF GREAT PROGRAMS WE WANT TO DO AND DOES COME DOWN TO FINANCES. SO SO FROM WHAT I'M HEARING FROM YOU. BUT I WANT YOU TO SAY BECAUSE I'M NOT UNDERSTANDING YOU'RE KIND OF NOT I'M DOING THIS. YEAH KIND OF. SO WHETHER OR NOT YOU KIND OF ALREADY ANSWERED. YEAH WELL SHE WANTS TO BE A PART TIME PERSON FOR HERSELF. SHE DOESN'T NECESSARILY IT DOESN'T MATTER TO LEGISLATIVE AID OR NOT. SO IT'S WITHIN A PERSON UNDER THE CITY MANAGER'S ROLE. SHE IS FARMERS SO SHE CAN MENTION ANYTHING ABOUT THE CITY MANAGER JULIE SAID I NEED A FULL TIME POSITION. I SAID WAIT A SECOND TIME COMMISSIONER BOLTON PLEASE COMMISSIONER KELLY. MY MOTHER. USED TO SAYING TO HIM MY APARTMENT. LIKE I'M SURE. BUT IT DOESN'T MATTER THAT YOU INTERRUPT THE MUSIC TO THE CHAIR. THERE ARE PEOPLE HERE WHO REALLY STILL WANT TO HAVE A CHANCE TO SPEAK. COMMISSIONER SHEFFIELD HAS NOT BEEN TALKING AS WELL.

I'M RUNNING THE SHOW HERE. I KNOW YOU KNOW WHICH IS THE ONLY. PLACE MAYOR. WILL YOU PLEASE ANSWER THE QUESTION I DID. LET'S TRY AGAIN. I WOULD. I WOULD BE IN FAVOR OF HAVING A HARD TIME PERSON DEDICATED TO ME. THANK YOU. GOOD. YEAH. SO IT'S NOT NECESSARILY A LEGISLATIVE AIDE. IT WOULD NOT MATTER IF IT'S A LEGISLATIVE AIDE OR IF ADDITIONAL SUPPORT PERSON WE'RE LOOKING FOR IN OUR OFFICE TO BE THAT PERSON TO BE DIVIDED UP TO ASSIST YOU INDIVIDUALLY. THANK YOU COMMISSIONER FISHMAN. ALL OUR HEADS ARE SPINNING OUR HEADS. I HAVE NOTHING IMAGINATION. PUTTING ASIDE THE

[03:00:12]

NAME AND PUTTING ASIDE THE FINANCIAL IF IT IS THE WILL OF THE REST OF THE COMMISSION TO HAVE A PART TIME PERSON OR THEIR INDIVIDUAL NEEDS I WILL NOT STAND IN THE WAY OF THAT. DO I FEEL THAT THAT IS WHAT WE WERE HIRED TO DO AND WHAT IS NECESSARY. NO I BELIEVE THAT HAVING A SECONDARY PERSON FOR ALL OF OUR NEEDS WOULD FIT THE BILL. BUT AGAIN IF THAT IS NOT THE WILL OF THE REST OF THE COMMISSION I WILL WORK WITH THE REST OF THE COMMISSION THE CITY MANAGER HAS STEPPED OUT OF THE ROOM. SO THE MESSAGE WAS I DO KNOW THAT. AND COMMISSIONER GALEN YOU'VE BEEN HEARD. AND I'M GOING TO BE HEARD AND WE'RE GOING TO KIND OF TRY TO WRAP THIS UP. I JUST BECOME I THINK IT'S IMPORTANT FOR PEOPLE TO HEAR ESPECIALLY SINCE WE HAVE SOME RESIDENTS AND TAXPAYERS IN THE ROOM GUY COMMISSION GUY. BARRY. SO. MANY BEEN REFERENCES TO THE BUDGET AND. US BEING PAID TO DO A JOB AND AND.

COMMISSIONER FISHMAN JUST SAID ABOUT. YOU KNOW. SOMETHING ABOUT NOT HAVING RECENTLY SIGNED UP FOR THIS. SO EVERY DEPARTMENT DIRECTOR HERE HAS AN ASSISTANT BUT IT'S THEIR DEPARTMENT THERE THEY'RE IN PLACE TO DO THEIR JOB. BUT EVERYONE NEEDS A LITTLE ASSISTANCE TO DO THEIR JOB. AND MR. CALHOUN WOULD YOU HIRE AN ASSISTANT ON A VOLUNTEER CAPACITY TO WORK WITH ANY BOARD OF DIRECTORS THOUGH WOULDN'T IT. BECAUSE WE MEET PEOPLE THAT WE CAN RELY ON. SOMETIMES YOU MAY WANT TO QUIT WHILE YOU'RE AHEAD. YES YOU KNOW I'M JUST TRYING TO MAKE A POINT. I MEAN COMMISSIONER. WELL COMMISSIONER FISHMAN SAID SOME THAT I CAN'T REMEMBER THE EXACT WORDS ABOUT YOU KNOW THE ADDITIONAL FINANCIAL OBLIGATION BUT THAT'S PROBABLY A COST OF DOING BUSINESS. THAT'S PART OF THE COST OF DOING MY JOB. AND SO LET ME RESTATE WHAT I HAVE TO RESTATE. GOING TO TELL. OK. I AM GOING WE'VE GOT TO FIND THOSE THAT ARE READY.

ONCE WE GOT IT. PUTTING ASIDE THE NAME OF THE PERSON OR AIDS WHATEVER WE CALL THEM AND PUTTING ASIDE THE FINANCIAL ASPECT OF IT IS WHAT I SAID. OK OUT TO THE WILL OF THE REST OF THE COMMISSION WHETHER WE HAVE ONE PERSON DEALING WITH FIVE PEOPLE OR FIVE PEOPLE DEALING WITH INDIVIDUAL PEOPLE. IS THAT CLEAR ENOUGH NOW WHAT I'M GOING TO ASK. PLEASE. YOU'VE HEARD THAT THE COMMISSION NEEDS SOME SUPPORT. WE HAVE SOME SAMPLES ON WHICH SUPPORT CAN BE GIVEN TO US HIRING AND FIRING IS DONE THROUGH THE CITY MANAGER'S OFFICE AND THAT IS SOMETHING THAT I BELIEVE NEEDS TO BE SUSTAINED AND PROTECTED NOT BY US. DO I THINK THAT PART OF THE PROGRAMS THAT WE HAVE IN HERE. WELL IT GIVES SOMEBODY THE ABILITY AS A COMMISSIONER OF THE COMMISSION TO HAVE A SECOND INTERVIEW IF THAT'S THE CASE. I WOULD LIKE FOR YOU MR. CALHOUN IF YOU DON'T MIND THE CITY MANAGER TO DISCUSS WHAT WE'VE SAID HERE SEE WHAT KIND OF PROGRAM IF POSSIBLE CAN BE PUT IN PLACE BECAUSE IF IT EVER COMES INTO OUR OFFICES MUST BE BOUND BY THE RULES AND REGULATIONS THROUGH OUR. CONSTITUTION THROUGH OUR CITY ORDINANCES EVERYTHING THAT WE FOLLOW WITH SUN SHINE LAWS EVERYTHING THAT WE NEED TO DO THERE IF THEY'RE GOING TO BE A PART OF US OUT IN THE COMMUNITY THEY'RE AN EXTENSION OF US AND THAT NEEDS TO BE UNDERSTOOD IN WHATEVER PRACTICES THAT WE'RE GOING TO GO FORWARD SO WE CAN. CAN YOU REVISIT THIS.

LOOK AT WHAT YOU NEED TO LOOK AT. AND THEN WE CAN DISCUSS IT MORE EITHER AT STRATEGIC PLANNING OR BUDGETING ON HOW OUR NEXT STEPS GO FORWARD. IS THAT CORRECT MR. MANAGER. EXCUSE ME. YEAH. IF IT WOULD PLEASE THE MAYOR AND COMMISSION WE WILL TAKE YOUR LITTLE FINGER AND PUT TODAY I'M BACK AND. WE'LL DRAFT A PROPOSAL FOR YOU.

I'LL SAY IT NEAR FUTURE AND I DON'T WANT TO TIE IT TO THE STRATEGIC PLANNING PROCESS OR THE BUDGET PROCESS ONLY BECAUSE THE BUDGET PROCESS OCCURS IN JUNE AND ENDS IN SEPTEMBER AND SO I KNOW WHERE THE FINANCIAL PLANNING REPORT COMING UP. SO WE'LL GET ON WITH THAT. WE'LL GET BACK TO YOU SHORTLY. THANK YOU VERY MUCH. LADIES AND GENTLEMEN IT IS 1 O'CLOCK. GO ENJOY THE REST OF YOUR MONDAY. WE'LL SEE YOU BACK HERE WEDNESDAY WERE ACTUALLY IN CHAMBERS MONDAY MORNING. LEAVING.



* This transcript was compiled from uncorrected Closed Captioning.