GOOD MORNING, EVERYONE, AND WELCOME TO OUR WORKSHOP, IT IS 10 A.M.
[Call to Order]
[00:00:04]
ON MONDAY, OCTOBER TWENTY FIFTH.IF EVERYONE WOULD PLEASE STAND AND AT THIS TIME, WE WILL BE LED BY OUR CITY CLERK IN THE PLEDGE OF ALLEGIANCE.
EXCELLENT, EVERYBODY WHO IS JOINING US BY TEAMS, IF YOU WOULD PLEASE MUTE YOURSELF UNTIL SUCH TIME THAT YOU'RE READY TO SPEAK.
CITY CLERK, PLEASE CALL THE ROLL.
COMMISSIONER GELIN, HERE, THANK YOU.
VICE MAYOR VILLALOBOS, GOOD MORNING EVERYONE.
GOOD MORNING, COMMISSIONER PLACKO.
WE ARE NOW GOING TO HAVE A PRESENTATION OF OUR COMMUNITY SURVEY RESULTS.
[1. Presentation - Community Survey Results]
CHRIS TATHAM OF ETC INSTITUTE IS HERE FOR OUR PRESENTATION.I CAN'T HEAR THEM THAT CLEARLY.
THERE WE GOES, HOW'S THAT GREAT ANYWAY GOT THE HARD PART OUT OF THE WAY.
WELL, IT'S GREAT TO BE BACK, MAYOR, MEMBERS OF THE COMMISSION.
I'VE BEEN COMING AND PRESENTING TO THE CITY OF TAMARAC SINCE 2005, SO IT'S HARD TO BELIEVE 16 YEARS.
DURING THAT PERIOD, WE HAD THE BIGGEST FINANCIAL CRISIS IN THE COUNTRY.
WE'RE NOW STILL PERSEVERING THROUGH A PANDEMIC.
BUT IN SPITE OF ALL THAT, THE CITY OF TAMARAC HAS DONE AMAZING JOB HISTORICALLY AT MEETING THE NEEDS AND EXPECTATIONS OF RESIDENTS.
SO WHAT I'M GOING TO SHARE WITH YOU TODAY IS THE FINDINGS OF OUR MOST RECENT RESIDENT AND BUSINESS SURVEY RESULTS AND WHAT'S REALLY GREAT ABOUT THE CITY OF TAMARAC IF YOU'VE ACTIVELY GOTTEN INPUT FROM YOUR RESIDENT BUSINESS COMMUNITY NOW FOR 16 CONSECUTIVE YEARS, VERY FEW COMMUNITIES AROUND THE COUNTRY CAN EVEN COME CLOSE TO THAT.
AND BECAUSE OF THAT, YOU'VE BEEN MAKING THAT USING THAT INFORMATION TO MAKE GOOD DECISIONS.
I'M GOING TO GIVE YOU JUST THREE HIGHLIGHTS THAT ARE THE BIG TAKEAWAYS THIS YEAR.
NUMBER ONE, SINCE I PRESENTED LAST TIME, THINGS HAVE GOTTEN BETTER.
NUMBER TWO, YOU'RE AT THE HIGHEST RATINGS YOU'VE HAD SINCE TWO THOUSAND NINE.
AND NUMBER THREE, YOU'RE SETTING THE STANDARD FOR PERFORMANCE WHEN I COMPARE YOUR RESULTS TO HUNDREDS OF OTHER COMMUNITIES.
SO THOSE ARE THE BIG TAKEAWAYS.
BUT TO NOW, LET ME WALK YOU THROUGH SOME OF THE SPECIFICS FOR WHAT WE FOUND.
IF YOU'RE NOT FAMILIAR WITH OUR FIRM OR BASED IN THE KANSAS CITY AREA, WE NOW ACTUALLY HAVE PRESENCE ALL OVER THE WORLD.
IN FACT, I WAS JUST IN ETHIOPIA LAST WEEK FINALIZING CONTRACT FOR THE ADDIS ABABA.
WE DO WORK ON FOUR CONTINENTS, THE SAME BASIC INFORMATION THAT WE COLLECT FOR YOU.
THAT SAME STRUCTURE IS WHAT WE USE FOR LOCAL GOVERNMENTS ALL OVER THE WORLD THESE DAYS.
WE MAINTAIN BENCHMARKS SO WE CAN ACTUALLY INTERPRET YOUR RESULTS COMPARED TO OTHER COMMUNITIES.
I'M GOING TO SHOW YOU SOME OF THOSE BENCHMARKING DATA POINTS TODAY.
AS FAR AS TODAY, IT'S I'M JUST GOING TO WALK YOU THROUGH HOW WE DID THE SURVEY.
IT'S NOT DRAMATICALLY DIFFERENT THAN THE WAY WE'VE DONE IT IN THE PAST.
THE BIG DIFFERENCE IS WE'VE ADDED TEXT NOW.
WE USED TO ACTUALLY JUST CALL PEOPLE.
NOW I DON'T THINK ANYBODY ANSWERS THEIR PHONE.
I'M GOING TO GIVE YOU THE MAJOR FINDINGS UP FRONT AND THEN KIND OF WALK YOU THROUGH HOW WE GOT THERE.
THE BIG PIECE IS YOU HAVE YOUR STRATEGIC PLAN AND THIS IS ONE OF THE TOOLS THAT IS USED TO REALLY HELP GUIDE YOUR PERFORMANCE TO MAKE SURE YOU'RE MEETING THOSE GOALS AND OBJECTIVES.
SO I'M GOING TO HIGHLIGHT SOME OF THOSE FINDINGS AS WELL.
AS FAR AS THE PURPOSE OF THE SURVEY WHEN IT WAS FIRST STARTED AND IT'S REALLY STAYED THAT WAY, IT'S TO GIVE YOU AN OBJECTIVE ASSESSMENT FOR HOW WELL YOU'RE MEETING THE NEEDS AND EXPECTATIONS OF YOUR RESIDENTS.
WE DID A SURVEY, IN FACT, WE DO IT EVERY TWO YEARS NOW AND WE ACTUALLY ASK PEOPLE, HAVE YOU BEEN TO A LOCAL GOVERNMENTAL MEETING IN THE LAST YEAR? INTERESTING IN THIS LAST YEAR WAS THE HIGHEST LEVEL EVER BECAUSE OF ALL THE VIRTUAL PARTICIPATION, BUT IT'S STILL ABOUT A WHOPPING FOUR PERCENT OF PEOPLE HAVE ACTUALLY PARTICIPATED IN THE MEETING.
WHEN WE THEN ASKED THEM WHY THEY GO OVER HALF TYPICALLY ARE GOING BECAUSE THEY'RE GETTING RECOGNITION OR THEY'RE SEEING SOMEONE ELSE GET RECOGNITION OR AWARD.
AND AT THE END OF THE DAY, THE PEOPLE WHO END UP GOING WANT TO CHANGE THE WAY YOU'RE DOING SOMETHING OR THEY WANT TO EXPRESS THEIR DISSATISFACTION IN THE WAY YOU'RE DOING IT.
SO WITHOUT A TOOL LIKE THIS, YOU'RE PROBABLY NOT GOING TO HEAR FROM THE AVERAGE RESIDENT.
SO IT'S GREAT THAT YOU'RE COMMITTED TO THIS, BUT THIS IS JUST ONE OF MANY DECISION MAKING TOOLS THAT YOU USE.
I'M GOING TO SHOW YOU TODAY A LITTLE BIT HOW THINGS HAVE TRENDED OVER TIME AND CERTAINLY IDENTIFY SOME OF THE PRIORITIES THAT WE FOUND FROM THIS YEAR'S SURVEY.
[00:05:02]
IN FACT, IT'S DESIGNED SO THAT YOU DON'T JUST GET CITY WIDE DATA.WE ACTUALLY GET IT FOR EACH OF YOUR COMMISSIONER DISTRICTS.
TO DO THAT, WE COLLECT OVER TWELVE HUNDRED SURVEYS.
THIS YEAR WE HAD TWELVE HUNDRED AND EIGHTY TWO HOUSEHOLDS PARTICIPATE.
THE RESULTS AREN'T PERFECT, BUT THEY'RE ACCURATE WITHIN PLUS OR MINUS TWO POINT SEVEN PERCENT OF THE NINETY FIVE PERCENT LEVEL OF CONFIDENCE.
THAT JUST MEANS IN SIMPLE TERMS THAT WE DID THE SURVEY ONE HUNDRED TIMES WE'D EXPECT TO GET THESE SAME RESULTS WITHIN ABOUT THREE PERCENT OR LESS NINETY FIVE TIMES OUT OF 100.
SO IT'S A LONG SURVEY, BUT YOU'RE YOUR COMMUNITY IS INTERESTINGLY, ONE OF THE FEW COMMUNITIES LEFT THAT WE'RE STILL ABLE TO GET PEOPLE TO DO 15 TO 20 MINUTE SURVEY.
THAT'S ONE OF THE LONGEST SURVEYS WE DO, BUT PARTICIPATION CONTINUES TO BE VERY HIGH.
WHEN YOU SEE THE OVERALL DISTRIBUTION OF RESPONDENTS, THEY'RE PRETTY MUCH ALIGNED WITH WHERE THEIR RESIDENT OFFICIAL DEVELOPMENT IS IN THE CITY.
GOOD GEOGRAPHIC DISTRIBUTION BY BOTH DISTRICT AND WHEN WE ALSO LOOKED AT THE DEMOGRAPHICS COMPARED TO THE CITY'S MOST RECENT CENSUS ESTIMATE BASED ON RACE AND AGE AND OTHER FACTORS, THE DATA ALIGNS VERY, VERY CLOSELY.
AND BECAUSE OF THAT, THESE CONCLUSIONS THAT WE'VE REACHED, I THINK YOU CAN FEEL GOOD ABOUT THEM ACCURATELY REFLECTING THE PERCEPTIONS OF THE COMMUNITY.
HERE ARE SOME OF THE MAJOR FINDINGS UP FRONT.
OVERALL, PERCEPTIONS OF SAFETY ARE UP SIGNIFICANTLY FROM 2008.
RESIDENTS GENERALLY FEEL SAFER.
FIRE AND EMS SERVICE QUALITY ARE AMONG THE BEST WE SEE IN THE COUNTRY, SO GREAT JOB IN THAT REGARD.
THE CITY IS GENERALLY CLEANER AND LOOKS BETTER THAN IT DID A COUPLE OF YEARS AGO.
OVERALL, PERCEPTIONS OF THE QUALITY OF LIFE, ESPECIALLY PARKS AND RECREATION, GET VERY, VERY HIGH MARKS AND EVEN THOUGH RECREATION SERVICE HAS DECREASED A LITTLE BIT DURING THE PANDEMIC.
THE OVERALL RESULTS REMAIN VERY HIGH.
YOU'RE DOING A GREAT JOB OF COMMUNICATING WITH RESIDENTS.
YOUR CUSTOMER SERVICE IS AMONG THE BEST AND THE BOTTOM LINE PEOPLE THINK YOU DID A PRETTY GOOD JOB AS A CITY TAKING CARE OF THE COMMUNITY.
SO THOSE ARE THE BIG TAKEAWAYS.
BUT THE SIMPLIFIED TAKEAWAYS IS OVERALL RESULTS ARE BETTER THAN THEY WERE A COUPLE OF YEARS AGO.
YOU'RE AMONG THE BEST IN THE COUNTRY AND THESE RESULTS ARE THE BEST THEY'VE BEEN SINCE WE STARTED TRACKING THEM IN 2009.
SO WITH THAT SAID, JUST TO GIVE YOU A SENSE FOR HOW PEOPLE RATE SERVICES IN DIFFERENT PARTS OF THE CITY.
THERE'S A NUMBER OF MAPS IN THE REPORT, AND MOST OF THE MAPS ARE SHADED KIND OF BLUE TO RED OR ORANGE.
SO THIS MAP JUST GIVES YOU A SENSE FOR THE OVERALL SATISFACTION WITH CITY SERVICES.
THIS IS A BIG PICTURE LEVEL QUESTION, AND YOU CAN SEE THE ENTIRE CITY IS IN BLUE OR DARK BLUE.
THAT MEANS THERE'S REALLY NOBODY IN THE CITY WHO LIVES IN AN AREA WHERE THE AVERAGE RESIDENT IS DISSATISFIED WITH THE OVERALL QUALITY OF CITY SERVICES HERE, EQUITABLY PROVIDING SERVICES THROUGHOUT THE CITY, WHICH IS GREAT.
THIS IS THE COMPOSITE CUSTOMER PERFORMANCE INDEX OR SATISFACTION INDEX WE DEVELOPED FOR YOU SEVERAL YEARS AGO.
THE OVERALL SURVEY HAS STAYED THE SAME, AND EVEN THOUGH EXPECTATIONS FOR LOCAL GOVERNMENTAL SERVICES TODAY ARE SUBSTANTIALLY HIGHER THAN THEY WERE WHEN WE STARTED THE SURVEY BACK IN 2009, YOU'LL NOTICE THAT YOU HIT A NEW RECORD THIS YEAR AT ONE HUNDRED AND TWO.
THAT'S THE HIGHEST YOUR RESULTS HAVE EVER BEEN SINCE WE STARTED DOING THE SURVEY.
THEY'RE ACTUALLY UP FOUR POINTS WHEN WE DID THE SURVEY BACK IN 2018, SO CONGRATULATIONS FOR THAT.
THAT'S NOT HAPPENED BY ACCIDENT.
AND WHEN YOU GET RATINGS THAT ARE THAT HIGH IN AN ERA WHERE EXPECTATIONS HAVE RISEN, THAT REALLY MEANS YOU'RE ADJUSTING THE WAY YOU DO YOUR SERVICES TO MEET THOSE RISING EXPECTATIONS.
SO GREAT JOB TO EVERYONE IN THIS ROOM FOR THAT.
SOME OF THE HIGHLIGHTS BASED ON YOUR STRATEGIC PLANNING AREAS I WANTED TO SHOW IT OUT TO YOU IS ONE OF THOSE IS TAMARAC IS SAFE AND PEOPLE KNOW THAT IT'S SAFE? WELL, YOU WANT TO MAKE SURE THE COMMUNITY FEEL SAFE.
SO ONE OF THE THINGS THAT WE ASK ON THE SURVEY, YOUR QUESTIONS ABOUT SAFETY AND YOU'LL SEE MOST AREAS RATE VERY WELL.
I'M GOING TO SHOW YOU HOW THEY'VE TRENDED OVER TIME, BUT YOU SEE THE MAJORITY OF THE AREAS THAT WERE SURVEYED RELATED TO PERCEPTIONS OF SAFETY ARE UP.
THE AREAS WHERE YOU CONTINUE TO HAVE SOME CHALLENGES, BUT IT DOESN'T MEAN PEOPLE DON'T FEEL SAFE OR JUST THE VISIBILITY OF POLICE AND NEIGHBORHOODS AND RETAIL AREAS.
AND WE'RE DOING ANOTHER POLICE SURVEY RIGHT NOW.
WE SHOULD BE FINISHING UP THAT IN THE NEXT WEEK OR SO, SO I'LL SHARE THOSE RESULTS PROBABLY IN THE NEXT COUPLE OF MONTHS.
BUT WHEN YOU LOOK AT SOME OF THE SPECIFICS, THESE ARE SOME OF THE HIGHLIGHTS AS YOU'LL SEE THE TRENDS ON THIS CHART, WHERE THE BLACK OR THE DARKER COLOR SHOWS THE PERCENTAGE OF RESIDENTS WHO REPORTED BEING SAFE.
AND YOU CAN SEE IN ALL AREAS COMPARED TO 2018, THE RESULTS ARE UP SIGNIFICANTLY.
IN FACT, IN ALL AREAS ARE PRETTY MUCH AT OR HIGHER THAN THEY'VE EVER BEEN SINCE WE STARTED TRACKING THEM BACK IN 2009.
SO CERTAINLY MAKING PROGRESS THERE.
AND THEN WE LOOKED AT THE INDIVIDUAL PERFORMANCE OR THE RATINGS WITH SPECIFIC SERVICES OF PUBLIC SAFETY.
WHETHER IT'S WHETHER YOUR FIRE, PUBLIC SAFETY AND ATTRIBUTES OF POLICE SERVICES, YOU'LL SEE ALL AREAS RATE FAIRLY WELL.
WHERE THE VISIBILITY OF POLICE ENFORCEMENT OF LOWER TRAFFIC LAWS ARE THE ONES THAT RATE THE LOWEST, YOU STILL HAVE A SIGNIFICANTLY HIGHER PORTION OR PERCENTAGE OF PEOPLE GIVING VERY SATISFIED OR SATISFIED RESPONSES THAN NEGATIVE RESPONSES.
[00:10:03]
WHEN WE DO OUR ANALYTICS FROM THIS, ONE OF THE THINGS THAT WE FIND IS, WELL, WHAT ARE THE THINGS YOU CAN DO TO ENHANCE OVERALL PERCEPTIONS OF SAFETY AND SATISFACTION WITH PUBLIC SAFETY SERVICES? AND BASED ON THE ANALYTICS CONTINUED EDUCATION OF PEOPLE ABOUT YOUR POLICE SERVICES, YOU'LL SEE THE VISIBILITY RANKS RELATIVELY HIGH.BUT WHEN WE LOOK AT THE DATA, PEOPLE FEEL SAFE.
SO PART OF IT IS IS JUST LETTING THEM KNOW YOU'RE IN A UNIQUE POSITION WHERE BROWARD COUNTY PROVIDES A LOT OF YOUR SERVICES AND WHEN YOU HAVE A CHANGING POPULATION AND PEOPLE DON'T SEE TAMARAC POLICE CARS, THOSE KINDS OF THINGS, SOMETIMES THEY MAY NOT THINK THERE'S A LOCAL POLICE PRESENCE.
I THINK THAT'S GOING TO ALWAYS BE A CONTINUED CHALLENGE FOR YOU, BUT YOU'VE BEEN DOING A VERY GOOD JOB OF EDUCATING AND GETTING PEOPLE INFORMED BASED ON THE TRENDS WE SEE IN THE DATA.
SECOND AREA I WANT TO SHARE WITH YOU JUST A PERCEPTION THAT TAMARAC IS VIBRANT.
SOME OF THE HIGHLIGHTS ON HERE JUST HAVE TO DO WITH THE WAY THE CITY LOOKS.
YOU'LL SEE THE OVERALL PERCEPTION THE APPEARANCE OF THE CITY IS UP OVER 10 PERCENTAGE POINTS.
PERCEPTIONS OF LANDSCAPING ALONG PUBLIC AREAS AND CITY STREETS IS UP OVER SIX POINTS, AND THE OTHER AREAS DIDN'T INCREASE OR CHANGE AS MUCH, BUT THEY STILL RATE VERY, VERY HIGH.
IN FACT, WHEN WE LOOK AT THE TRENDS FOR MOST OF THE SOLID WASTE AREAS, YOU'VE BEEN SETTING THE STANDARD HERE FOR A NUMBER OF YEARS AND YOU'LL NOTICE THAT YOU CONTINUE TO RATE VERY HIGH IN ALL THE AREAS.
IN FACT, YOUR RESIDENTIAL TRASH COLLECTION SERVICE IS AT EIGHTY EIGHT PERCENT, WHICH MEANS NINE OUT OF 10 PEOPLE ACTUALLY FEEL GOOD GIVING RATINGS OF FOUR OR FIVE AND A FIVE POINT SCALE, WHICH IS TREMENDOUS.
YOU CAN SEE YOUR YARD WASTE AND BULK TRASH PICK UP ARE ALSO AT THREE OUT OF FOUR FOLKS GIVING POSITIVE RATINGS.
AND WHEN YOU SEE HOW THIS STACKS UP WITH SOME OF THE BENCHMARKS THAT WE HAVE WITH REGARD TO SOME OF THE MAINTENANCE OF YOUR INFRASTRUCTURE AND YOUR STREETS, YOU CAN SEE COMPARED TO NATIONALLY, WHICH IS SHOWN IN THE LIGHT BLUE AND THEN THE FLORIDA AVERAGE, WHICH IS IN THE YELLOW TAMARAC RESULTS, WHICH ARE IN BLUE, ARE SIGNIFICANTLY BETTER IN MANY OF THE AREAS.
IN FACT, WHEN YOU LOOK AT THE PERCEPTIONS OF JUST THE BUILDINGS THAT YOU HAVE, YOU'RE AT EIGHTY FOUR PERCENT NATIONALLY, IT'S JUST SIXTY THREE PERCENT WHEN IT COMES TO THE LANDSCAPE IN YOUR MEDIANS, YOUR PUBLIC AREAS, WHICH IS ONE OF THE THINGS YOU'VE BEEN STRIVING TO DO BETTER.
YOU'RE AT SEVENTY EIGHT SEVENTY EIGHT PERCENT, WHICH IS 18 PERCENT ABOVE THE NATIONAL AVERAGE, AND YOU CAN SEE YOUR STREET.
QUALITY OF YOUR STREETS IS UP 15 PERCENTAGE POINTS ABOVE THE NATIONAL AVERAGE.
SO GREAT JOB IN ALL OF THOSE AREAS.
BUT WHEN IT COMES TO WHAT YOU SHOULD FOCUS ON WITHIN THIS ARENA, IT'S THE ADEQUACY OF STREET LIGHTING.
WE'VE PRESENTED THIS ISSUE BEFORE.
IT CONTINUES TO BE THE ONE ITEM THAT RESIDENTS RATE AS THE TOP PRIORITY WITHIN THIS GROUP OF AREAS THAT'S ASSESSED, AND YOU CAN SEE THE SATISFACTION IS A LITTLE BIT LOWER, WHICH IS ONE OF THE REASONS WE IDENTIFY IT AS AN OPPORTUNITY FOR IMPROVEMENT.
WHEN IT COMES TO THE NEXT GOAL AREA ABOUT TAMARAC BEING HOME AND WELL-MAINTAINED, INCLUSIVE AND GREAT.
ONE OF THE THINGS I WANT TO HIGHLIGHT HERE ARE JUST YOUR PARKS AND RECREATION ITEMS. IN FACT, I'M A SKIP AHEAD TWO SLIDES AND COME BACK BECAUSE I THINK IT DOES A DISSERVICE TO HOW AWESOME YOU ARE ON THIS FIRST ONE.
THIS IS HOW YOU STACK UP NATIONALLY.
YOU'LL NOTICE WHEN IT COMES TO YOUR PARKS AND RECREATION RATINGS, WHETHER IT BE YOUR FACILITIES OR YOUR PROGRAMS, YOU'RE NOT JUST A LITTLE BIT ABOVE THE NATIONAL AVERAGE.
YOU ARE SETTING THE STANDARD ACROSS THE BOARD.
YOU CAN SEE THINGS 20 AND 30 PERCENTAGE POINTS ABOVE AVERAGE.
LOOK AT YOUR RECREATION PROGRAMS AND FACILITIES OR YOUR AQUATICS AND FITNESS FACILITIES, OR FITNESS IS 30 PERCENT ABOVE THE NATIONAL AVERAGE.
THIRTY FOUR PERCENT ABOVE THE FLORIDA AVERAGE.
YOUR ADULT AND YOUTH ATHLETIC PROGRAMS, THE FEES THAT YOU EVEN CHARGE, WHICH AS YOU'RE GIVING GREAT VALUE FOR WHAT PEOPLE PROVIDE.
THAT IN ITSELF IS OVER 20 PERCENT ABOVE BOTH THE NATIONAL AND FLORIDA AVERAGE.
TOUGH THING IS DURING COVID, SOME OF THE RESULTS FOR RECREATION PROGRAMING DECLINED.
THAT'S WHY I DID THIS CHARTS OUT OF SEQUENCE, BUT YOU CAN SEE OVERALL YOUR [INAUDIBLE] TO YOUR THINGS, YOUR OUTDOOR, YOUR PUBLIC ART, YOUR TRANSIT SYSTEM, YOU'RE WALKING AND BIKING TRAILS HAVE ALL IMPROVED AND LOOK AT YOU'RE WALKING AND BIKING TRAIL SINCE 2009 YOU WERE JUST AT 50 PERCENT THEN YOU'RE NOW AT SIXTY SEVEN PERCENT OR TWO OUT OF THREE PEOPLE GIVING POSITIVE RATINGS.
THE AREAS THAT DECREASED SINCE THE LAST SURVEY ARE AREAS THAT WE GENERALLY SAW DECREASES NATIONALLY, MAINLY BECAUSE OF COVID, WHICH WERE MORE PROGRAMING AND EVENT RELATED.
SO WITH THAT SAID, WHEN WE LOOK AT THE OPPORTUNITIES FOR IMPROVEMENT, THERE'S NOTHING FLAGGED WITHIN THIS ARENA AS AN AREA THAT YOU REALLY NEED TO DO A LOT MORE AT.
BUT I RECOMMEND THAT YOU CONTINUE DOING WHAT YOU'RE DOING BECAUSE YOU CAN SEE AS YOU LOOK AT ALL THE ITEMS ON THE LIST, EVEN THE THINGS THAT ARE VERY IMPORTANT TO FOLKS ARE GETTING VERY HIGH SATISFACTION RATINGS AT THE END OF THE DAY.
THIS MEANS YOU HAVE YOUR RESOURCES ALIGNED WITH WHAT THE EXPECTATIONS OF THE COMMUNITY ARE WHEN IT COMES TO PARKS AND RECREATION.
AND WHEN IT COMES TO QUALITY OF LIFE, TAMARAC IS DOING EXTREMELY WELL IN MOST OF THESE AREAS.
[00:15:01]
WELL, YOU COULD SEE A COUPLE OF THE ITEMS THAT GENERALLY FLORIDA RANKS BEHIND THE NATION AS YOU COME DOWN TO THE BOTTOM OF PUBLIC SCHOOLS.YOU'RE A LITTLE HIGHER AT FIFTY EIGHT PERCENT THAN THE FLOOR.
I'LL GET THE NEXT CHART, I THINK, WILL COME WITH THE BENCHMARKS, BUT YOU CAN SEE THAT'S IMPROVED SINCE THE LAST SURVEY AND YOU CAN SEE MOST OF THE OTHER THINGS.
THE IMAGE IS DROPPED OVER THE LAST COUPLE OF TIMES, AS WE DID THE SURVEY AND THE APPEARANCE OF SOME OF THE PHYSICAL THINGS HAVE IMPROVED LIKE LANDSCAPING.
OVERALL, EXPECTATIONS ARE GROWING IN THE COMMUNITY, AND YOU CAN SEE THAT'S DOWN JUST A LITTLE BIT.
BUT ALL IN ALL, NOT DRAMATIC CHANGES.
HERE'S WHERE THE CHANGES THOSE STACK UP NATIONALLY, AND YOU CAN SEE THIS IS WHERE IT'S A GOOD PLACE TO RAISE CHILDREN.
FLORIDA AND TAMARAC GENERATED RANKED A LITTLE BIT BELOW THE NATION, BUT IN THE OTHER AREAS THAT WE ASSESS, PARTICULARLY WHEN IT COMES TO THE OVERALL QUALITY OF SERVICES PROVIDED BY THE CITY, YOU CAN SEE YOU'RE 20 PERCENT ABOVE THE FLORIDA AVERAGE AND YOU'RE 18 PERCENT ABOVE THE NATIONAL AVERAGE.
I KNOW YOU DON'T GET A CHANCE TO PROBABLY CELEBRATE TODAY, AND THERE'S NOT A WHOLE LOT OF BALLOONS OR PARTIES, BUT THIS IS A RATHER SIGNIFICANT ACHIEVEMENT TO BE AT THESE LEVELS.
IN ADDITION, I KNOW NOBODY LIKES TO PAY TAXES, BUT YOU'LL SEE OVERALL VALUE FOR CITY TAXES AND FEES.
IN FLORIDA, THE AVERAGE IS JUST FORTY ONE PERCENT.
YOU'RE ACTUALLY 15 PERCENT ABOVE THAT.
YOU'RE 12 PERCENT ABOVE THE NATIONAL AVERAGE.
SO GREAT JOB IN SEVERAL OF THESE KEY THINGS THAT WE LOOKED AT.
THE NUMBER ONE THING IN THIS CATEGORY TO PAY ATTENTION TO IS TRAFFIC FLOW.
AND I KNOW THE COUNTY DOES A LOT OF THE MANAGEMENT OF YOUR TRAFFIC FLOW IN YOUR MAJOR ARTERIALS, BUT THAT IS AN AREA THAT DOES IMPACT PEOPLE'S QUALITY OF LIFE WHO ARE LIVING HERE.
THE NEXT AREA TO LOOK AT IS YOUR PERCEPTION OF YOUR TECH SAVVY NEIGHBORHOOD BEING SMART AND CONNECTED.
SEVENTY NINE PERCENT OF RESIDENTS THINK THE CITY SHARES IT'S IMPORTANT INFORMATION THAT IT HAS WITH THE PUBLIC IN A TIMELY MANNER.
AND WHEN YOU LOOK AT THE OVERALL SATISFACTION WITH COMMUNICATION COMPARED TO WHERE IT WAS IN 2009 COMPARED TO WHERE IT IS TODAY, YOU CAN SEE IT'S GENERALLY IMPROVED IN MOST AREAS.
THE WEBSITE, FRANKLY, JUST TO IF YOU WERE AT THE SAME LEVEL YOU WERE IN 2009, TODAY YOU PROBABLY HAVE A THIRTY TWO PERCENT RATING.
SO IT SHOWS THAT YOU'VE KEPT UP WITH EXPECTATIONS, EVEN THOUGH IT'S DECLINED A LITTLE BIT.
BUT YOU CAN SEE YOUR OVERALL EFFORTS TO INVOLVE THE COMMUNITY.
THIS IS SOMETHING YOU SHOULD BE REALLY PROUD OF.
YOU'RE AT 60 PERCENT TODAY, WHICH IS ABOUT WHERE YOU WERE IN 2018, AND THAT'S AFTER IT ACTUALLY CONTINUED DURING THE PANDEMIC THAT YOU CONTINUE TO MAKE THE COMMUNITY FEEL LIKE THEY'RE INVOLVED AND YOU WERE AT FORTY THREE PERCENT BACK IN 2009.
SO YOU'RE DOING SOMETHING RIGHT TO MAKE THE COMMUNITY FEEL ENGAGED AND WE SEE HOW YOU STACK UP NATIONALLY IN ALL THE AREAS THAT WERE ASSESSED, INCLUDING YOUR WEBSITE.
YOU'RE REALLY SETTING THE STANDARD WHEN IT COMES TO HOW YOU'RE USING YOUR COMMUNICATION, YOUR SOCIAL MEDIA OUTLETS, OR SIXTY THREE PERCENT COMPARED TO A FLORIDA AVERAGE OF 40 PERCENT AND THE OVERALL EFFORTS TO INVOLVE THE COMMUNITY, YOU CAN SEE OVER 20 PERCENT ABOVE BOTH THE NATIONAL AND FLORIDA AVERAGE.
SO GREAT JOB IN THAT ARENA AS WELL.
WHEN WE ASK PEOPLE HOW THEY GET INFORMATION AND HOW THEY PREFER TO GET INFORMATION, YOUR TAMAGRAM CONTINUES TO BE AT THE TOP OF THE LIST.
YOU CAN SEE IT STACKS UP THERE.
YOUR WEBSITE, YOU CAN SEE, IS BOTH THE SECOND AND SECOND SOURCE AND ALSO THE SECOND MOST PREFERRED.
AND THEN YOU CAN SEE PEOPLE THEN SAY THEY GET INFORMATION ON WORD OF MOUTH, BUT THEN WORD OF MOUTH IS NOT THE PREFERRED SOURCE FOR PEOPLE.
YOU CAN SEE IT'S YOUR EMAIL BLASTS, FLIERS AND EVEN NEWSPAPERS.
SOME PEOPLE AMAZINGLY STILL GO TO THAT TO GET INFORMATION.
SO LAST COUPLE OF THINGS I'LL SHARE WITH YOU ON THE RESIDENT SURVEY IS JUST PERCEPTIONS OF THIS BEING A DYNAMIC WORKPLACE, AND YOU CAN SEE THAT OVERALL.
HERE'S A COUPLE OF THINGS THAT THEY SAID ABOUT YOUR RESIDENTS AND SEVENTY SEVEN NEARLY FOUR SEVENTY SEVEN SAID THEY OVERALL SATISFIED THE OVERALL QUALITY OF SERVICES PROVIDED BY THE CITY, AND THAT'S 18 PERCENT ABOVE THE NATIONAL AVERAGE.
SO SOME GREAT STUFF IN YOUR CUSTOMER SERVICE AND YOU CAN SEE THIS AND PRETTY MUCH EVERY AREA THAT WAS ASSESSED, THE PEOPLE GIVE THE CITY EMPLOYEES GREAT RATINGS.
AND WHAT I WANT TO HIGHLIGHT HERE IS THE PERCENTAGE THAT GAVE VERY SATISFIED RESPONSES.
YOU'LL NOTICE THAT EVERY CATEGORY MORE THAN TWENTY FIVE PERCENT OF THE RESPONDENTS ARE GIVING PEOPLE A FIVE.
THAT'S USUALLY THE MINIMUM STANDARD FOR OUTSTANDING ORGANIZATIONS YOU'RE GETTING, IN MOST CASES, A THIRD, IF NOT IN SOME CASES, NEARLY 50 PERCENT OF YOUR CUSTOMERS WHO HAVE INTERACTED EMPLOYEES ARE GIVING THEM FIVES IN KEY CATEGORIES, AND YOU'LL SEE VERY FEW PEOPLE ARE GIVING NEGATIVE RATINGS, WHICH IS TERRIFIC.
AND EVEN WHEN IT COMES TO HOW THE CITY HANDLED AND RESPONDED TO NEEDS DURING COVID, I WON'T READ ALL OF THESE TO YOU, BUT YOU CAN SEE THE WAY YOUR CITY LEADERS ARE RESPONDED TO THE COVID 19 EMERGENCY SO FAR AT THE TOP OF THE LIST.
VERY FEW PEOPLE ARE DISSATISFIED, SO END OF THE DAY YOU MIGHT BE HEARING FROM THOSE WHO ARE DISSATISFIED WITH THE AVERAGE PERSON OF THE COMMUNITY WHO THINKS YOU'VE DONE A REALLY GREAT JOB OVER THE PAST YEAR AND A HALF.
SO CONGRATULATIONS TO YOU ON THAT.
JUST SUMMARIZING, THERE'S A LOT OF THINGS.
USUALLY WE HAVE A CHART THAT SAYS, HERE'S WHAT'S GOT BETTER, HERE'S GOTTEN WORSE.
[00:20:03]
SOMETIMES THE LIST OF WORST IS LONGER THAN THE BETTER, BUT YOU'LL NOTICE THAT SINCE 2018 THERE'S A LOT OF THINGS THAT HAVE GOTTEN BETTER.EVERYTHING IN YOUR PARKS, TO YOUR INFORMATION SYSTEMS, THE SAFETY RATINGS YOU'RE WALKING AND BIKING TRAILS, ART.
I WON'T READ IT ALL TO YOU, BUT YOU'VE DONE A LOT OF GREAT THINGS OVER THE LAST THREE YEARS IN SPITE OF THE PANDEMIC.
IN FACT, OF ALL, THERE WERE A TOTAL OF 25 STATISTICALLY SIGNIFICANT INCREASES, WHICH IS TERRIFIC.
AMONG THE DECREASES THAT WERE JUST SIX, AND YOU CAN SEE MOST OF THOSE HAD TO DO WITH THINGS THAT WERE RELATED OR IMPACTED NEGATIVELY BY THE PANDEMIC.
MAINLY YOUR RECREATION, YOUTH PROGRAMING, SPECIAL EVENTS AND YOU CAN SEE THE VISION AND LONG TERM WHERE THE CITY IS GOING.
A LOT OF PEOPLE HAD QUESTIONS ABOUT THAT, BUT MOST OF THE DECREASES WERE NOT THAT SEVERE, SO I WOULD EXPECT YOU TO REBOUND IN THE FUTURE.
FINALLY, JUST TO SUMMARIZE, AS HERE'S THE HIGHLIGHTS FROM THE SURVEY, AND THIS IS A LOT OF TEXT, BUT I TAKE AWAY THE THREE THINGS THAT I MENTIONED UP FRONT.
OVERALL RATINGS HAVE IMPROVED SIGNIFICANTLY.
YOU'RE AT THE BEST YOU'VE EVER BEEN SINCE WE STARTED TRACKING IN 2009.
AND BOTTOM LINE, COMPARED TO OTHER COMMUNITIES, YOU'RE REALLY DOING OUTSTANDING.
SO THOSE ARE THE REAL TAKEAWAYS.
CONGRATULATIONS ON THE RESIDENT SURVEY WHEN IT COMES TO THE BUSINESS SURVEY AND JUST BRIEFLY GOING TO HIGHLIGHT A FEW OF THESE FOR THIS SURVEY, WE SURVEYED THREE HUNDRED AND TEN BUSINESSES IN THE COMMUNITY.
THE OVERALL RESULTS ARE ACCURATE A PLUS OR MINUS FIVE POINT NINE PERCENT AT THE NINETY FIVE PERCENT LEVEL OF CONFIDENCE.
AND FOR THIS ONE, WE DID IT, FINISHED IT UP.
I THINK IT WAS IN AUGUST DURING THE SUMMER.
SO BUSINESS SURVEYS HAVE BEEN BIGGER CHALLENGE THIS YEAR TO DO.
GENERALLY, THE RESULTS HAVE BEEN A LITTLE BIT LOWER.
BUT TAMARAC ACTUALLY FARES WELL COMPARED TO OTHER COMMUNITIES.
I'LL SHOW YOU THOSE BENCHMARKS IN JUST A MOMENT.
THE REASON WE DO THIS SURVEY IS ONE OF YOUR GOAL AREAS IN THE STRATEGIC PLAN IS THE ECONOMIC RESILIENT.
AND ONE OF THE THINGS THAT WE TEST THAT WAR IS IS THE OVERALL ATTITUDE TOWARD THE CITY AS A BUSINESS FRIENDLY COMMUNITY, AND YOU CAN SEE IT CONTINUES TO RATE VERY WELL WITH THREE OUT OF FOUR OR MORE NOW FOR A NUMBER OF YEARS GIVING THE CITY POSITIVE RATINGS AS BEING BUSINESS FRIENDLY.
AND WE ASKED PEOPLE WHETHER OR NOT THEY WOULD RECOMMEND THE CITY OF TAMARAC TO OTHERS IN A GOOD PLACE TO LOCATE THEIR BUSINESS.
YOU CAN SEE VERY STRONG RATINGS.
A TOTAL OF SEVENTY SEVEN PERCENT SAID THEY DEGREE OR STRONGLY AGREE.
WHEN WE ASK PEOPLE WHAT THE MOST IMPORTANT SERVICES ARE, IT'S ALIGNED WITH SOME OF THE PRIORITIES YOU HAVE IN YOUR STRATEGIC PLAN, POLICE SERVICES, YOUR WATER, WASTEWATER FIRE.
BUT THOSE PUBLIC SAFETY SERVICES YOU CAN SEE ARE THREE OF THE TOP FOUR THAT YOU SEE ON THE LEFT.
AND WHEN WE LOOK AT THE OVERALL SATISFACTION WITH THOSE AREAS, YOU CAN SEE THERE WERE SOME DECREASES IN SOME INCREASES.
BUT OVERALL, THE RATINGS HAVE HELD FAIRLY STRONG SINCE YOUR LAST SURVEY, PARTICULARLY DATING BACK TO 2009.
AND WHEN YOU COMPARE YOUR RESULTS TO THE NATION, THIS IS PROBABLY THE MOST IMPORTANT DATA NOW IS BECAUSE IT'S ACTUALLY HAD A USE STACK UP AGAINST EVERYONE ELSE IN FLORIDA AND THE REST OF THE COUNTRY.
YOU CAN SEE THE RATINGS FOR YOUR SERVICES, WHETHER IT BE FIRE, POLICE, YOUR STREET SWEEPING AND CLEANLINESS, YOUR STREET LIGHTING.
I WON'T READ THIS ALL TO YOU, BUT IN ALL AREAS THAT WERE RATED, YOU RATED BOTH THE NATIONAL AVERAGE FOR BUSINESS SURVEYS IN FLORIDA AND ALSO THE NATIONAL EXCUSE ME, AND ALSO THE NATIONAL AVERAGE FOR THE UNITED STATES AS A WHOLE.
SO A GREAT JOB ON YOUR OVERALL PERFORMANCE SERVING YOUR BUSINESS COMMUNITY? WELL, WE SEE SOME OF THEIR RATINGS ARE TRENDS FOR PEOPLE WHO CONDUCT CONTACTED THE CITY OVER THE LAST YEAR.
YOU CAN SEE PERCEPTIONS OF INTERACTION WITH FIRE.
INSPECTIONS ARE UP SIGNIFICANTLY.
OCCUPATIONAL LICENSING IS ABOUT THE SAME, DOWN JUST A LITTLE BIT, BUT YOU'RE ZONING AND DEVELOPMENT REVIEW, WHICH WAS WHEN I WAS HERE LAST TIME HAD DROPPED SIGNIFICANTLY HAS REBOUNDED, AND YOU CAN SEE THE OTHER ITEMS THAT STAYED ABOUT THE SAME.
AND WHEN WE ASK PEOPLE WHY THEY DECIDED TO LOCATE IN TAMARAC IN THE FIRST PLACE, YOU CAN SEE THE LOW CRIME RATE AVAILABILITY OF TELECOMMUNICATIONS AND INFRASTRUCTURE AT THE TOP OF THE LIST, THE IMAGE OF THE CITY AND WE ASK PEOPLE WHETHER DECISIONS TO LOCATE.
HISTORICALLY, YOU CAN SEE THOSE HAVE CHANGED QUITE A BIT OVER TIME.
THERE'S A HIGHER PERCENTAGE OF PEOPLE WHO ARE NOW PICKING ONE OF THESE ITEMS AS ONE OF THEIR TOP CHOICES, WHICH IS THE REASON YOU CAN SEE MORE PEOPLE IN 2018 AND 2021 PICKED EACH OF THE ITEMS THAN THEY DID BACK IN 2009.
BUT ALL IN ALL, THE RANKING OF THE ITEMS HASN'T CHANGED THAT DRAMATICALLY.
AND THEN FINALLY, JUST AS FAR AS WE ASKED BUSINESSES WHAT THEY'RE CONSIDERING, THIS IS HEALTHY, AT LEAST FOR THE LOCAL ECONOMY, AS WE ASK PEOPLE WHETHER OR NOT THEY ARE CONSIDERING HIRING ADDITIONAL STAFF, EXPANDING IN TAMARAC.
YOU CAN SEE FIFTY SIX PERCENT OF THE RESPONDENTS WERE CONSIDERING THAT SOME WERE RELOCATING OUTSIDE OF TAMARAC OR DOWNSIZING, BUT IT WAS DEFINITELY IN THE MINORITY OF THE BUSINESSES THAT WERE SURVEYED.
SO, KNOW I'VE SHARED A LOT OF INFORMATION, PROBABLY MORE THAN YOU WANTED TO HAVE DUMPED ON YOU THIS MORNING.
BUT I DO WANT TO HIGHLIGHT HAVING DONE THIS NOW FOR 16 YEARS FOR YOU WITH THE SAME SURVEY PRETTY MUCH IN PLACE SINCE 2009.
THESE ARE THE BEST RESULTS YOU'VE EVER HAD.
[00:25:02]
I'VE BEEN HERE IN YEARS WHERE THEY HAVEN'T BEEN GOOD.THIS IS DEFINITELY A GOOD YEAR.
YOU'VE DONE EXCEPTIONALLY WELL COMPARED TO THREE YEARS AGO IN SPITE OF THE COVID PANDEMIC, BECAUSE A LOT OF COMMUNITIES ARE NOT GETTING SUCH FAVORABLE REPORTS THIS YEAR.
AND THEN FINALLY, WHEN YOU LOOK AT YOURSELF COMPARED TO OTHER COMMUNITIES, YOU CONTINUE TO SET THE STANDARD.
SO MAYOR AND EVERYONE ON THE COMMISSION.
CONGRATULATIONS BECAUSE THIS HAS BEEN A REALLY TOUGH YEAR.
SO TO GET THESE RESULTS AS SOMETHING YOU SHOULD REALLY BE PROUD OF.
THANK YOU SO VERY MUCH, AND ACTUALLY THANK YOU TO OUR STAFF WHO HAS WORKED VERY HARD TO IMPLEMENT THE CHANGES FROM THE 2018 STUDY THAT WE'VE RECEIVED, SO WE CAN BE DOING EVEN GREATER AND THANK YOU TO THIS COMMISSION FOR ALL THIS HARD WORK.
I SEE THAT COMMISSIONER GELIN HAS HIS HAND UP COMMISSIONER GELIN.
WHAT? HOW MANY OTHER CITIES DO YOU WORK WITH IN BROWARD COUNTY? I DON'T KNOW OFF THE TOP OF MY HEAD, PROBABLY AT LEAST A DOZEN.
IS IT POSSIBLE FOR YOU TO COMPARE OUR RESULTS TO OTHER CITIES IN BROWARD COUNTY? I THINK THAT WILL BE MORE INTERESTING THAN JUST LOOKING AT THE ENTIRE STATE OF FLORIDA OR, YOU KNOW, THE NATION, HOW DO WE COMPARE IT TO OUR OTHER CITIES IN THE COUNTY? AND WE'VE DONE THAT FOR YOU IN THE PAST, AND WE'RE HAPPY TO DO THAT FOR YOU AGAIN, BECAUSE THE RESULTS ARE ALL PUBLIC.
WE HAVEN'T IT HASN'T PROBABLY PROVIDED A LOT OF INSIGHT HISTORICALLY BECAUSE YOU JUST END UP HAVING SOME CITIES THAT ARE BETTER THAN OTHERS.
YOU'VE HISTORICALLY BEEN ONE OF THE VERY BEST YOU AND CORAL SPRINGS ARE TWO OF THE BEST RATED COMMUNITIES THAT WE DO.
YEAH, I'LL BE INTERESTED IN SEEING THAT.
HOW LONG WOULD IT TAKE ME TO PUT THAT TOGETHER? OH, IF YOU GIVE ME A COUPLE OF WEEKS, I CAN HAVE OUR STAFF PULL IT TOGETHER.
WE'RE ACTUALLY IN THE PROCESS OF DOING SOME OF THE OTHER COMMUNITY SURVEYS RIGHT NOW.
SO IF YOU WANT TO ACTUALLY GET PROBABLY APPLES TO APPLES COMPARISON, SO YOU'RE HAVING THE SAME YEAR, PROBABLY SOMETIME IN DECEMBER.
I KNOW WE'RE JUST GETTING READY TO LAUNCH FORT LAUDERDALE'S RIGHT NOW.
AND THEN WHO COMPLETED THE SURVEY? WHAT ARE THE AGE, SEX, RACE, GENDER DEMOGRAPHICS OF THE PEOPLE IN THE SURVEY? ALL IN THE VERY IMPORTANT WHAT'S GREAT IF YOU ACTUALLY LOOK AT THE DISTRIBUTION OF THE RESPONDENTS TO THE SURVEY WITH REGARD TO HISPANIC ANCESTRY, THEIR RACE, GENDER, IT PRETTY MUCH MATCHES...ALL I HAVE IS A POWERPOINT.
I DON'T HAVE THE ACTUAL REPORT.
IS THAT SOMETHING THAT WE CAN GET? YEAH, I'M SURE.
YEAH, I KNOW THE CITY CAN PROVIDE IT TO YOU.
SO, YEAH, BUT IT MATCHES UP VERY CLOSELY WITH THE CENSUS AND MOST OF THE AREAS THAT WE ASSESS WITH REGARD TO AGE, GENDER, RACE, HISPANIC ANCESTRY.
WHAT IS THE PERCENTAGE OF PEOPLE THAT COMPLETED THE SURVEY THAT WERE, YOU KNOW, I MEAN, I DON'T KNOW HOW YOU BROKE DOWN THE AGE CATEGORIES, BUT LIKE EIGHTEEN AND TWENTY FIVE THIRTY.
AND BASICALLY, IF YOU TAKE THE AGE CATEGORIES OF 18 TO THIRTY FIVE OR 18 TO THIRTY FOUR THIRTY FIVE TO FORTY FOUR FORTY FIVE TO FIFTY FOUR FIFTY FIVE TO SIXTY FOUR AND SIXTY FIVE PLUS IT'S ABOUT 20 PERCENT IN EACH OF THOSE AREAS, SO IT'S PRETTY EVENLY DISTRIBUTED.
SO WE ENSURE IT'S ONE OF THE THINGS THAT WE PROMISE YOU, THAT WE DO A LOT OF WORK TO MAKE SURE IT'S REPRESENTATIVE OF THE COMMUNITY.
SO AS WE'RE DOING THE SURVEY, WE ACTUALLY FOCUS ON THE SAMPLE COMPOSITION ALIGNED WITH THE CENSUS OF CERTAIN GROUPS ARE NOT BEING REPRESENTED WELL.
WE DO MORE EFFORT TO BASICALLY DO FOLLOW UP TO MAKE SURE THAT WHEN WE'RE ALL DONE, WE GET GOOD REPRESENTATION FROM ALL AGES, ALL GENDERS, YOU KNOW, ALL RACES, ALL ETHNIC ORIGINS.
THANK YOU, COMMISSIONER BOLTON.
THANK YOU FOR YOUR HARD WORK ON THIS, I COMMISSIONER GELIN ASKED A COUPLE OF MY QUESTIONS, BUT HERE'S ANOTHER.
WERE YOU ABLE TO ISOLATE ASSESSMENT AREAS TO DETERMINE DISSATISFACTION OR SATISFACTION? FOR EXAMPLE, ONE AREA MAY BE DISSATISFIED WITH THE SURVEY QUESTIONS AND ANOTHER PART OF THE CITY MAY BE VERY SATISFIED.
SO WHEN YOU LOOK AT THE PICTURE CUMULATIVELY, THE ENTIRE CITY IS OVERLY SATISFIED.
SO DID YOU ISOLATE AREAS TO SEE IF WE HAVE PROBLEM AREAS VERSUS AREAS THAT ARE OVERLY SATISFIED? YEAH, WE ACTUALLY HAVE.
WE'VE GENERATED MAPS FOR MOST OF THE QUESTIONS IN THE FULL REPORT.
I DON'T THINK YOU HAVE THAT YET, BUT YOU CAN TAKE A LOOK AT THOSE.
IN ADDITION, WE'RE CREATING A NEW ONLINE PLATFORM THAT ALLOWS YOU TO LOOK AT THE HISTORICAL DATA AND CHANGES BY AREA OVER TIME.
AND THE REASON THAT'S IMPORTANT, AS YOU MIGHT SEE, THE OVERALL RESULTS GO UP TWO PERCENT, BUT IN A CERTAIN AREA, THEY'VE DROPPED 10 PERCENT.
WE TRACK THEIR SURVEY EVERY YEAR AND BEFORE AND AFTER THE PANDEMIC, THEY ACTUALLY SAW THEIR OVERALL SATISFACTION WITH QUALITY OF LIFE GO UP TWO PERCENTAGE POINTS.
BUT IN SOME PARTS OF THE CITY, IT WENT UP BY 10 AND 11 PERCENTAGE POINTS.
OTHER PARTS, IT WENT DOWN BY 10 OR 11 PERCENTAGE POINTS.
AND SO THAT IS SOMETHING WE'RE AWARE OF FOR TODAY'S PRESENTATION.
I DIDN'T HIGHLIGHT ALL OF THAT, BUT WE ACTUALLY ARE CREATING A PLATFORM THAT YOU
[00:30:03]
CAN ACTUALLY GO ON AND LOG IN AND LOOK AT EACH LOCATION AND SEE HOW THINGS HAVE CHANGED SO THAT'S ALL BUILT INTO THE SERVICE WE'RE PROVIDING.AND I'M ALSO INTERESTED IN BENCHMARKING OTHER CITIES AROUND US.
I THINK THAT WOULD BE QUITE INTERESTING, BUT ALSO PROVIDE US WITH A BETTER PICTURE OF HOW OUR CITY MATCHES UP WITH OTHERS.
YEAH, WE COULD PROBABLY, I KNOW WE'VE HAD THE REQUESTS FOR THE BROWARD.
WE COULD PROBABLY EVEN THROW IN ALL THE ONES THAT WE DO IN DADE COUNTY AS WELL, BECAUSE I THINK ALTOGETHER, THERE'S PROBABLY CLOSE TO 20 COMMUNITIES HERE IN SOUTH FLORIDA THAT ARE PART OF OUR DATABASE.
CAN YOU TELL ME IN WHATEVER FORM, HOW MANY SURVEYS DO WE DISTRIBUTE? SURE.
WE INITIALLY PICKED FOR EACH OF THE COMMISSION DISTRICTS.
THE TOTAL GOAL IS TO GET THREE HUNDRED, SO WE PICKED FIVE TIMES THAT.
SO THERE WERE FIFTEEN HUNDRED HOUSEHOLDS PICKED.
SO A TOTAL OF SIX THOUSAND HOUSEHOLDS ORIGINALLY RECEIVED THE MAIL SURVEY.
WE THEN SELECTED PROBABLY ANOTHER FIVE HUNDRED TO EIGHT HUNDRED HOUSEHOLDS THAT WERE IN CERTAIN DEMOGRAPHIC CATEGORIES OR CERTAIN AREAS OF THE CITY TO INCREASE THE RESPONSE RATE BECAUSE AT THE END OF THE DAY, OUR GOAL WAS TO GET THREE HUNDRED SURVEYS FROM EACH DISTRICT.
SO IF WE DIDN'T ACHIEVE THAT, WE WOULD HAVE PICKED A FEW MORE AND DONE OVER SAMPLING FOR THOSE AREAS.
BUT ALTOGETHER, THE RESPONSE RATE TO THE SURVEY WAS BETWEEN OUR TARGET OF 15 AND 20 PERCENT, WHICH FOR A SURVEY OF THIS LINKS ACTUALLY IS VERY, VERY GOOD.
SO 1282 HOUSEHOLD RESPONDING IS A NATIONAL AVERAGE OF RETURN.
WELL, NO, THE AVERAGE IS PROBABLY ABOUT EIGHT TO 10 PERCENT.
THAT'S WHY YOUR RESPONSE RATES ACTUALLY ABOVE THE AVERAGE, IF WE WERE FOR A SURVEY OF THE LENGTH, YOU'RE ALWAYS LOOKING AT HOW LONG THE SURVEY IS, A SHORT SURVEY WILL GET A MUCH HIGHER RESPONSE RATE THAN A SURVEY.
SO THIS CASE WE PROBABLY HAD, LET'S SAY IT, MOST 7000 HOUSEHOLDS WERE PICKED AND WE HAD NEARLY 1300 OF THOSE COMPLETES THE SURVEY, WHICH IS PROBABLY 15, 17 PERCENT.
I CAN'T DO THE MATH RIGHT OFF THE TOP OF MY HEAD, BUT THAT ALWAYS SURPRISES ME EVERY YEAR.
I DON'T KNOW WHY, BUT IT JUST DOES, BUT I LOOK FORWARD TO THE ADDITIONAL INFORMATION YOU'RE GOING TO PROVIDE US.
YEAH, JUST ANOTHER QUESTION, SO REGARDING THE DISTRICT RESULTS, I DON'T KNOW IF IT'S IN THE REPORT BECAUSE WE DON'T HAVE A COPY OF THE ACTUAL REPORT, ALL WE HAVE IS THE PRESENTATION, BUT DOES IT BREAKDOWN THE LEVEL OF SATISFACTION BY DISTRICT.
SO FOR EXAMPLE, HOW DOES DISTRICT ONE, HOW IS THEIR RESPONSE TO PARKS AND RECREATION COMPARED TO DISTRICT THREE, WHERE THERE'S A LOT OF PARKS AND RECREATION FACILITIES? SO I'D BE CURIOUS TO SEE HOW THE BREAKDOWN IS PER DISTRICT AND HOW SATISFIED RESIDENTS ARE FOR DIFFERENT SERVICES PER DISTRICT.
AND THEN THE REPORT YOU'LL SEE THERE'S MAPS ARE ACTUALLY COLORED BY DISTRICTS, SO THAT WOULD BE ONE WAY YOU CAN LOOK AT IT.
WE ALSO HAVE THE ACTUAL RESULTS ARE IN THE TABLES.
THERE'S WHAT WE CALL CROSS TABULATIONS, AND YOU'LL SEE EACH OF THE COMMISSIONER DISTRICT SIDE BY SIDE.
SO YOU'LL BE ABLE TO TAKE A LOOK AT THAT AND WE CAN DO SOME ADDITIONAL THINGS IF THERE'S NOT WHAT YOU SEE AS INADEQUATE OR DOESN'T MEET YOUR NEEDS.
QUESTION FOR KATHLEEN, WHEN ARE WE GOING TO GET COPIES OF THE ACTUAL REPORT? WE CAN SEND THEM OUT AFTER THE MEETING TODAY.
NO PROBLEM, THEY'RE PREPARED AND READY TO GO.
THANK YOU SO VERY MUCH FOR YOUR TIME AND ALL THAT YOU DO, AND WE LOOK FORWARD TO READING THOSE OTHER REPORTS.
I'M SURE IT'S ALREADY ON THE RECORD.
CITY CLERK BUT COMMISSIONER BOLTON IS HERE.
THANK YOU FOR PUTTING THEM THERE.
DIDN'T WANT YOU TO THINK WE DIDN'T NOTICE THAT YOU WERE HERE.
NUMBER TWO PRESENTATION REGARDING PROPOSED HOUSE BILL ONE LEGISLATION.
[2. Presentation - Proposed HB1 Legislation]
THIS WAS REQUESTED BY COMMISSIONER GELIN, A PRESENTATION BY BACARDI JACKSON OF THE SOUTHERN POVERTY LAW CENTER AND SPLC SEA ACTION FUND WILL BE JOINING US FOR THIS.GOOD MORNING, BACARDI JACKSON, NICE TO SEE YOU.
I'M, IS MR., IS JOHN MILLER WITH YOU AS WELL ON THIS? YES, HE IS AWESOME.
GOOD MORNING, AND THANK YOU FOR HAVING US HERE, MAYOR AND COMMISSIONERS.
THANK YOU COMMISSIONER GELIN AND AND ALSO MADAM CLERK FOR PUTTING US ON THE AGENDA.
WE ARE HERE BECAUSE WE WANT TO SHARE WITH YOU OUR PLANS TO CHALLENGE THE RECENTLY
[00:35:01]
PASSED FLORIDA HOUSE BILL ONE AND WHY WE AND A GROWING COALITION OF CITIES FIND HB ONE TO BE SO PROBLEMATIC AND WHY IT IS OF GREAT IMPORTANCE TO OPPOSE IT.AS YOU HEARD, MY NAME IS BACARDI JACKSON.
I AM THE INTERIM DEPUTY LEGAL DIRECTOR WITH THE SOUTHERN POVERTY LAW CENTER BASED IN OUR MIAMI OFFICE, AND I'M JOINED TODAY WITH JOHN MILLER, AND ALSO ON THE CALL IS MIRIAM HASKELL, WHO CAN ANSWER QUESTIONS IF YOU HAVE THEM AS WELL.
BOTH MEMBERS OF OUR OUR LITIGATION TEAM, AND IT'S A TEAM THAT WE HAVE ASSEMBLED TO REPRESENT CITY'S 100 PERCENT PRO BONO.
WE WILL BE CHALLENGING HB ONE BECAUSE IT DIRECTLY THREATENS THE ABILITY OF LOCAL GOVERNMENTS TO STRUCTURE THEIR BUDGETS IN A WAY THAT BEST MEETS THE NEEDS, THE VALUES AND THE PRIORITIES OF YOUR CONSTITUENTS.
HB ONE AUTHORIZES CERTAIN ELECTED OFFICIALS TO FILE AN APPEAL WITH THE FLORIDA ADMINISTRATION COMMISSION, AND THAT IS THE GOVERNOR AND HIS CABINET IF A MUNICIPALITY MAKES A REDUCTION TO THE OPERATING BUDGET OF ITS LAW ENFORCEMENT AGENCY.
NOW THERE ARE MANY WAYS THAT THAT CAN BE TRIGGERED.
THIS CAN HAPPEN, AND THAT WOULD INCLUDE IF A MUNICIPALITY FAILS TO MAINTAIN ANY INCREASES IN A POLICE BUDGET FROM ONE YEAR TO THE NEXT.
THAT IS, YOU WILL BE STUCK AT THE HIGHER SPENDING LEVEL IF YOU DECIDE TO INCREASE YOUR POLICE BUDGET IN ANY GIVEN YEAR.
ANOTHER EXAMPLE IS THE TRANSFER OF LAW ENFORCEMENT FUNDS.
SO EVEN IF A CITY MAINTAINS PROGRAMING AT A SIMILAR LEVEL BUT MOVES ITS PROGRAMS FROM LAW ENFORCEMENT TO ANOTHER AGENCY, THAT TOO COULD TRIGGER HB ONE.
AND WE'VE HEARD OTHER EXAMPLES AS WELL AS WE'VE TALKED TO CITIES.
AND SO AS YOU KNOW AND AS WE HAVE BEEN LEARNING MORE ABOUT BUDGET NEEDS CAN AND DO SHIFT AND YOU, AS THE ELECTED REPRESENTATIVES OF YOUR MUNICIPALITY, ARE ENTITLED TO FLEXIBILITY TO DEAL WITH THOSE SHIFTS.
HB ONE EMPOWERS THE ADMINISTRATION COMMISSION TO AMEND OR MODIFY LINE BY LINE ANY ITEM WITHIN THE OPERATING BUDGET OF THE MUNICIPALITIES LAW ENFORCEMENT AGENCY.
IT IS UNCONSTITUTIONAL FOR THE GOVERNOR AND HIS CABINET TO INSERT THEMSELVES BETWEEN LOCAL GOVERNMENTS AND THEIR CONSTITUENTS, AND OVER THE PAST FEW WEEKS WE HAVE BEEN IN TOUCH WITH SEVERAL ELECTED OFFICIALS FROM CITIES ACROSS THE STATE, AND THE CONVERSATIONS HAVE REVEALED THAT NOT ONLY IS HB ONE AN ASSAULT ON THE ABILITY OF LOCAL GOVERNMENTS TO RESPOND TO THEIR CONSTITUENTS, IT CARRIES MANY UNINTENDED CONSEQUENCES.
SO FAR, THE CITIES OF GAINESVILLE, LAKE WORTH BEACH, LAUDERHILL, MIRAMAR, NORTH MIAMI AND NORTH MIAMI BEACH, TALLAHASSEE AND WILTON MANOR HAVE ALREADY PASSED RESOLUTIONS AUTHORIZING THIS LITIGATION AND BASED ON OUR OUR ONGOING CONVERSATIONS WITH LOCAL ELECTED OFFICIALS ACROSS THE STATE, WE ARE CONFIDENT THAT WE WILL CONTINUE BUILDING THIS UNITED COALITION OF CITIES TO SUCCESSFULLY CHALLENGE HB ONE.
THANK YOU, BACARDI, AND GOOD MORNING, THANK YOU VERY MUCH FOR THIS OPPORTUNITY TO PRESENT TO ALL OF YOU.
I JUST WANT TO TOUCH ON BRIEFLY THE THE TEAM THAT WE'VE BUILT THAT'S PREPARED TO BRING THIS CASE TO LITIGATE THE CASE AND TO WIN THE CASE.
PUBLIC RIGHTS PROJECT, WHICH I'M THE LEGAL DIRECTOR OF COMMUNITY JUSTICE PROJECT, WHICH OUR COLLEAGUE MIRIAM IS A PART OF THE SOUTHERN POVERTY LAW CENTER.
YOU'VE HEARD FROM BACARDI, ALONG WITH PRO BONO COUNSEL FROM THE LAW FIRM OF JENNER AND BLOCK, AND A PANEL OF LOCAL GOVERNMENT EXPERTS WHO ARE LAW PROFESSORS WHO STUDY MANY OF THE ISSUES AROUND PREEMPTION THAT ARE AT ISSUE IN THIS CASE.
TOGETHER, WE ARE UNIQUELY POSITIONED AND SKILLED TO BRING THIS CASE.
WE HAVE A COALITION OF MORE THAN 20 ATTORNEYS WHO HAVE MORE THAN ONE HUNDRED AND FIFTY YEARS OF EXPERIENCE IN AFFIRMATIVE LITIGATION.
DOZENS OF YEARS EXPERIENCE LITIGATING IN FLORIDA AND EACH OF OUR ORGANIZATIONS BRINGS A DIFFERENT EXPERTISE AND A DIFFERENT PERSPECTIVE AND LENS TO THE LITIGATION.
FOR PUBLIC RIGHTS PROJECT, WE WORK WITH LOCAL GOVERNMENT PARTNERS ACROSS THE COUNTRY.
WE NOW HAVE MORE THAN 80 LOCAL GOVERNMENT PARTNERS, AND WE'VE REPRESENTED MUNICIPAL GOVERNMENTS FROM STATE COURTS ALL THE WAY UP TO THE U.S.
SUPREME COURT ON CRITICAL ISSUES OF PUBLIC POLICY.
THE COMMUNITY JUSTICE PROJECT HAS EXTENSIVE HISTORY, BRINGING IMPACT LITIGATION CASES ON BEHALF OF VARIOUS CONSTITUENTS AND COMMUNITIES THROUGHOUT FLORIDA.
MOST RECENTLY, CJP, ALONG WITH THE SOUTHERN POVERTY LAW CENTER, REPRESENTED THE CITY OF SOUTH MIAMI IN A CHALLENGE TO SB 168, WHICH REQUIRED LOCAL GOVERNMENTS TO EXPEND MAXIMUM LOCAL RESOURCES TO ENFORCE FEDERAL IMMIGRATION LAW.
THE SOUTHERN POVERTY LAW CENTER, I THINK, IS WELL KNOWN TO THIS BODY AND TO
[00:40:03]
MANY THROUGHOUT FLORIDA.IT'S HAD MANY LITIGATION VICTORIES, INCLUDING DOZENS OF LANDMARK CASES THAT HAVE BROUGHT SYSTEMIC REFORM TO THE SOUTH FOR 50 YEARS.
SPLC HAS BEEN THE CATALYST FOR RACIAL JUSTICE IN THE SOUTH AND BEYOND.
JENNER AND BLOCK IS A LEADING NATIONAL LAW FIRM WITH EXTENSIVE LITIGATION PROWESS.
IT'S ALSO BEEN KNOWN FOR ITS SIGNIFICANT PRO BONO COMMITMENT.
HAVING ACTUALLY BEEN RANKED NUMBER ONE FOR PRO BONO WORK BY AMERICAN LAWYER, NOW 11 TIMES.
WE ALSO WORK IN COLLABORATION WITH THE LOCAL SOLUTION SUPPORT CENTER.
IT'S A PANEL OF EXPERTS WHO'VE LED THE CHARGE ON COMBATING ABUSES OF STATE PREEMPTION THROUGH AMICUS BRIEFS FILED IN COURTS, ADVOCACY BEFORE LEGISLATURES AND WORKING IN SUPPORT OF COALITIONS, INCLUDING A COALITION IN FLORIDA, TO PUSH BACK AGAINST THE EROSION OF LOCAL CONTROL.
THAT PANEL OF EXPERTS AND HOME RULE AND STATE CONSTITUTIONAL PROTECTIONS IS HELPING TO INFORM OUR STRATEGY HERE.
I PASSED IT BACK TO BACARDI NOW.
AND AT THE HEART OF THIS LAWSUIT IS THE PRINCIPLE THAT THE FLORIDA CONSTITUTION PROTECTS LOCAL BUDGETING AUTHORITY FROM STATE OVERREACH.
TOGETHER, WE HAVE REVIEWED AND COLLABORATED ON THE CLAIMS IN THE COMPLAINT, AND WE BELIEVE IT IS IMPORTANT TO USE ALL OF THE TOOLS THAT ARE AVAILABLE TO COMBAT THE TROUBLING TREND OF STATE INFRINGEMENT ON HOME RULE.
THE FLORIDA CONSTITUTION'S PROVISIONS PROTECTING HOME RULE STATES MUNICIPALITIES SHALL HAVE GOVERNMENTAL, CORPORATE AND PROPRIETARY POWERS TO ENABLE THEM TO CONDUCT MUNICIPAL GOVERNMENT, PERFORM MUNICIPAL FUNCTIONS AND RENDER MUNICIPAL SERVICES, AND MAY EXERCISE POWER FOR MUNICIPAL PURPOSES EXCEPT AS OTHERWISE PROVIDED BY LAW.
THAT'S WHAT THE CONSTITUTION GIVES TO YOU.
SO LOCAL BUDGETING IS ONE OF THE CORE MUNICIPAL FUNCTIONS AND IS NECESSARY FOR THE FACILITATION OF MUNICIPAL SERVICES.
LOCAL GOVERNMENTS HAVE LIMITED RESOURCES TO COVER A VARIETY OF PROGRAMS AND MUST ALLOCATE THOSE RESOURCES TO BEST MEET THE NEEDS OF THE MUNICIPALITY AND THE COMMUNITY.
THE FLORIDA CONSTITUTION PROTECTS LOCAL BUDGETING AUTHORITY THROUGH ITS PROVISION OF HOME RULE, SEPARATION OF POWERS, DOCTRINE AND PROHIBITION AGAINST UNFUNDED MANDATES.
HB ONE USURPS THE LOCAL BUDGETING PROCESS AND ALLOWS THE GOVERNOR AND HIS CABINET TO DICTATE PURELY LOCAL DECISIONS.
THE STATE EXECUTIVE BRANCH HAS NO PLACE IN MAKING BUDGETING DECISIONS FOR LOCALITIES, LOCALITIES THAT KNOW THEIR RESOURCES AND COMMUNITY MANDATES BETTER THAN ANYONE ELSE, AND I'LL TURN IT BACK TO JOHN TO CLOSE OUT.
SO I THINK AT THIS MOMENT, WE REALLY BELIEVE THAT AN AFFIRMATIVE LITIGATION STRATEGY TO PREVENT AND COMBAT THE HARM OF HB ONE IS THE BEST WAY TO PROCEED.
FIRST, AFFIRMATIVE LITIGATION CAN INVALIDATE HB ONE, SECTION ONE AS A WHOLE, WAITING TO MAYBE CHALLENGE AN INDIVIDUAL DECISION BY THE ADMINISTRATION COMMISSION IS NOT GOING TO BE AS IMPACTFUL.
SECOND, IT PROVIDES THE OPPORTUNITY TO CHALLENGE THE LAW AS PART OF A MOVEMENT AND INCLUDING AS PART OF A COALITION OF CITIES.
HB ONE HAS A UNIVERSAL DETERRENT EFFECT ON BUDGETING, AND EACH CITY'S UNIQUE ECONOMIC CIRCUMSTANCE TRIGGERS HB ONE DIFFERENTLY.
SO IT'S IMPORTANT NOT JUST FOR THE STRENGTH IN NUMBERS, BUT THE STRENGTH IN CLAIMS AND VARIETY OF PERSPECTIVES.
AND THIRD OF FILING A CASE NOW MEANS STANDING UP AGAINST THE IMPACT OF HP ONE IS HAVING HERE AND ELSEWHERE RIGHT NOW.
EVERY CITY'S BUDGETING PROCESS IS AFFECTED BY HB ONE, BECAUSE THERE'S NO MECHANISM TO OVERRIDE, BECAUSE THERE'S NOW A MECHANISM TO OVERRIDE THESE DECISIONS.
THE CITIES WILL MAKE THAT POWER SHOULDN'T BE TAKEN FROM THE CITIES.
TAMARAC POWER IS BEING CURTAILED, AND NOW, WE BELIEVE, IS THE TIME TO CHALLENGE HB ONE, AND WE URGE YOU TO JOIN THIS GROWING COALITION.
BE HAPPY TO ANSWER ANY QUESTIONS.
WE APPRECIATE YOUR TIME THIS MORNING.
THANK YOU FOR YOUR PRESENTATION.
I'M PRESUMING COMMISSIONER GELIN, YOU'D LIKE TO SAY SOMETHING.
COMMISSIONER GELIN AND THEN VICE MAYOR, YOU'RE NEXT.
AND OK, THE CHAMBER'S COMPUTERS.
[00:45:04]
YEAH, WE CAN'T HEAR THE MAYOR.SO I GUESS I HAD SAID THEY MIGHT BE HAVING SOME TECHNICAL DIFFICULTIES.
I RECOGNIZED YOU TO SPEAK? DID YOU WANT TO SPEAK? I'M JUST GOING TO TYPE THIS.
COMMISSIONER GELIN, CAN YOU HEAR ME? I HEAR YOU FINE.
I JUST GOT A CHAT MESSAGE FROM THE MAYOR.
SO MAYBE WE CAN'T HEAR HER, BUT I'LL JUST GO AHEAD AND I JUST WANT TO REMIND THE COMMISSION THAT I BROUGHT THIS UP INITIALLY, MAYBE SIX MONTHS AGO, WHEN IT FIRST CAME, FIRST BECAME NOTICED AND WE VOTED FIVE-ZERO AGAINST HB ONE, WE PASSED A RESOLUTION.
SOME OF YOU WERE UNCOMFORTABLE BECAUSE YOU THOUGHT WAS POLITICAL, BUT YOU DECIDED TO SUPPORT IT BECAUSE IT IMPACTED HOME RULE AND US MAKING OUR OWN DECISION.
SO I THINK AS A FOLLOW UP TO OUR INITIAL RESOLUTION, WE SHOULD SUPPORT THIS AND DO WHAT'S RECOMMENDED BY BACARDI AND JOHN.
SO WHAT THAT VICE MAYOR, YOU NOW HAVE THE FLOOR.
MS. MERCADO MR. JOHN, WHERE DO YOU FOLKS THINK THIS HB ONE IDEA CAME FROM? WAS IT FROM THE SEATTLE RIOTS, WHERE CITIES, WHERE RESIDENTS WERE ACTUALLY OVERTAKEN THE GOVERNMENT? WHERE DO YOU AND WHAT ARE THE PROS ON THIS AS WELL? SO YOU THINK I KNOW YOU'RE YOU'RE SPEAKING AGAINST IT, BUT LOOKING AT A DIFFERENT PERSPECTIVE, WHAT DO YOU BOTH THINK ARE THE PROS AS TO NOT SUPPORT THIS? I'M JUST GOING TO SEE IF YOU CAN HEAR ME, CAN YOU HEAR ME NOW? OK, THANK YOU.
OK, I'LL JUMP IN BRIEFLY, BUT I'LL INVITE JOHN AND ALSO MIRIAM, AS I MENTIONED, IS ON THE CALL IF SHE WANTS TO JUMP IN AS WELL.
I THINK THAT YOU KNOW THIS H.B.
ONE, AS YOU MAY RECALL, WAS PROPOSED INITIALLY RIGHT AFTER THE KILLING OF GEORGE FLOYD AND THE RESPONSE TO THAT MURDER, AND IT WAS SOMETHING THAT THE GOVERNOR HAD PUSHED AT THAT TIME.
IT LATER BECAME LAW BY THE END OF SESSION.
AND SO THAT'S ITS ROOTS, AT LEAST WITHIN FLORIDA.
AND I THINK IT WAS PROBABLY, YOU KNOW, PART OF A RESPONSE THAT WE'VE SEEN IN OTHER PARTS OF THE COUNTRY AS WELL.
I HAVE SEEN NO UPSIDES TO HB ONE.
I THINK IT IS AN ENTIRELY HARMFUL PIECE OF LEGISLATION.
I THINK IT IS INTENDED TO BE DIVISIVE.
I THINK IT WAS INTENDED TO TO STOP SPEECH, BUT I ALSO THINK IT WAS INTENDED TO EXPAND EXECUTIVE POWER OVER MUNICIPALITIES.
AND THAT TO ME, IS THE GREAT DANGER.
WE HAVE A DEMOCRACY THAT IS SET UP LIKE THIS FOR A REASON.
IN FLORIDA, WE HAVE OVER AND OVER AGAIN IN OUR CONSTITUTION, SAID HOW IMPORTANT IT IS FOR MUNICIPALITIES TO EXERCISE THE AUTHORITY THAT THEIR CONSTITUENTS VOTE TO GIVE THEM.
AND SO NOT ONLY DOES IT DISEMPOWER THE MUNICIPALITY AS AN ENTITY, BUT IT DISEMPOWERS YOUR CONSTITUENTS AND THE VOTERS BECAUSE IT TAKES AWAY THE AUTHORITY THAT THEY HAVE PUT INTO YOU TO MAKE DECISIONS ABOUT WHAT HAPPENS TO THEM ON A DAY TO DAY BASIS LOCALLY.
AND SO I LIVE IN IN MIRAMAR, AND I WAS VERY THANKFUL THAT MY CITY VOTED TO STAND UP WITH THIS LITIGATION BECAUSE I FEEL LIKE MY VOICE AS A CITIZEN OF THIS CITY WAS DIMINISHED THE MOMENT THAT SOMEONE AT A STATE LEVEL HAS THE AUTHORITY TO DECIDE HOW OUR MUNICIPAL DOLLARS ARE SPENT.
WE HAVE STATE DOLLARS THAT WE PAY IN TAXES THAT THEY CAN DECIDE, BUT MY MUNICIPAL DOLLARS SHOULD BE DECIDED BY THE PEOPLE WHO ARE ELECTED.
AND SO THAT'S WHY I THINK THIS IS ABSOLUTELY CRITICAL.
I DO NOT BELIEVE THERE IS AN UPSIDE TO HAVING THE STATE ENCROACH AND EXPAND ITS AUTHORITY INTO YOUR POWER.
VICE MAYOR, DO YOU HAVE ANY OTHER? YEAH, I JUST HAVE A QUICK FOLLOW UP.
I JUST WANT TO GET THEIR OPINION ON RIOTS AT THE CITY IF THE MUNICIPALITY OR THE LOCAL POLICE IS NOT HANDLING.
WHO DO YOU BOTH THINK SHOULD BE HANDLING THAT, CONSIDERING THE MANY RIOTS THAT WE HAD LAST YEAR WERE NOT BEING HANDLED PROPERLY BY LOCAL MUNICIPALITIES? AND THAT'S MY LAST QUESTION.
AND JUST FOR THE RECORD, I DO SUPPORT HOME RULE AND I THINK WE SHOULD HAVE THE ULTIMATE POWER AND SAY, AND WHAT HAPPENS IN OUR LOCAL CITIES? YEAH, I GUESS I I THINK IT'S A MATTER OF TERMINOLOGY.
[00:50:02]
I DON'T RECALL THERE BEING RIOTS, AT LEAST LOCALLY IN FLORIDA.I DO RECALL THERE BEING MANY PEACEFUL PROTESTS.
AND I THINK THAT WHERE I HAVE SEEN THE THE ONES THAT I PARTICIPATED IN AND JOIN WERE VERY PEACEFUL.
THEY WERE ACTUALLY VERY MUCH IN COOPERATION WITH THE LOCAL LAW ENFORCEMENT AND LOCAL AUTHORITIES WHO SHOWED UP TO SPEAK AT THEM.
SO I DID NOT SEE RIOTS PERSONALLY, AND I THINK THAT, YOU KNOW, TO THE EXTENT THERE WAS NATIONAL COVERAGE OF THINGS THAT LOOK LIKE IT WAS OUT OF, YOU KNOW, BEYOND THE NORM OF WHAT YOU THINK OF AS A PEACEFUL PROTEST, I THINK THERE WERE MANY REASONS FOR THAT.
AND SOMETIMES THAT WAS EXACERBATED BY THE WAY THAT IT WAS HANDLED BY THE ONSLAUGHT OF TANKS OR OTHER AGGRESSION THAT COULD HAVE BEEN HANDLED VERY DIFFERENTLY.
I THINK IT IS A FOUNDING PRINCIPLE OF OUR GOVERNMENT AS A WHOLE OF OUR CONSTITUTION FOR THE UNITED STATES THAT WE HAVE THE RIGHT TO PEACEFULLY ASSEMBLE.
WE HAVE THE RIGHT TO BRING OUR GRIEVANCES TO GOVERNMENT.
AND WHEN WE LOSE THAT RIGHT, WE WILL LOSE OUR DEMOCRACY.
AND SO THIS THE WHOLE NOTION OF ATTACKING THAT RIGHT TO ME IS PERSONALLY AND AS A CITIZEN, INCREDIBLY OFFENSIVE.
AND I THINK IT IS A REAL CHALLENGE TO DEMOCRACY TO ALLOW THERE TO BE ANY CHIPPING AWAY OF THOSE RIGHTS.
COMMISSIONER GELIN, YOU WISH TO SPEAK AGAIN.
YEAH, I JUST WANTED EITHER JOHN OR BACARDI TO TALK ABOUT MORE ABOUT HOW A LEGITIMATE PROTEST IS DEFINED BY WHATEVER BODY BECAUSE THERE WERE SOME PROTESTS IN MIAMI WHERE SOME OF THESE STANDARDS SET BY H.B.
ONE, WERE VIOLATED AND THE GOVERNOR WAS CHALLENGED SAYING, HEY, WHY AREN'T YOU ARRESTING THESE PEOPLE? WHY AREN'T YOU DOING THESE THINGS? BECAUSE THEY'RE PEACEFULLY PROTESTING REGARDING SOMETHING, SOMETHING WITH CUBA, AND THEY DID NOT ENFORCE THAT LAW.
AND SO MANY PEOPLE BELIEVE THAT THIS LAW IS DISCRIMINATORY AND TARGETING ONE GROUP OF PEOPLE.
SO CAN EITHER OF YOU TALK ABOUT THAT? YEAH, AND BEFORE WE JUMP INTO THAT, I DO WANT TO MAKE THE POINT THAT THE LITIGATION WE ARE BRINGING AND TALKING ABOUT RIGHT NOW HAS NOTHING TO DO WITH THE THE SO-CALLED ANTI-RIOT PORTIONS OF THE BILL.
THE PORTION THAT THE ONLY THING WE ARE CHALLENGING IN THE DRAFT COMPLAINT THAT WE'VE PROVIDED AND THE LITIGATION THAT WE'RE PROPOSING THAT WE ARE BRINGING ON BEHALF OF MUNICIPALITIES IS THE CHALLENGE TO THE ENCROACHMENT OF LOCAL AUTHORITY.
THIS IS NOT THE POLITICAL CONVERSATION AROUND THE OTHER PARTS OF HB ONE.
THAT'S A SEPARATE LAWSUIT THAT'S HAPPENING IN FEDERAL COURT THAT'S BEING BROUGHT BY OTHER ORGANIZATIONS, INCLUDING COMMUNITY JUSTICE PROJECTS.
SO THE ONE THAT WE ARE BRINGING IS VERY NARROWLY TAILORED, AND IT DOES NOT GET INTO THIS POLITICAL QUESTION AROUND POLICING COMMUNITY AND IN LAWFUL PROTEST.
THIS ONLY DEALS WITH MUNICIPAL BUDGETING AUTHORITY AND THAT ENCROACHMENT THAT THE GOVERNOR HAS AUTHORIZED OR PUSH THROUGH WITH THIS LEGISLATION.
AND SO THIS IS A REALLY LIMITED LAWSUIT.
BUT I WILL ALSO JUST JUMP IN BRIEFLY ON YOUR QUESTION COMMISSIONER GELIN, IT'S A GOOD ONE.
I DO THINK THAT, YOU KNOW, FROM FROM THE PERSPECTIVE OF THOSE OF US WHO WORK ON THE GROUND AND WORK ALONGSIDE COMMUNITIES OF COLOR, WORK ALONGSIDE COMMUNITIES THAT SUFFER FROM POVERTY AND OTHER PLACES, WE DO VERY MUCH SEE THAT THIS WAS A TARGETED PIECE OF LEGISLATION, THAT PORTION OF IT, THAT A TAX FREE SPEECH AND THE RIGHT TO ASSEMBLE SEEMS VERY MUCH TO HAVE BEEN DIRECTED TO THE BLACK COMMUNITY, VERY MUCH DIRECTED TO BLACK LIVES MATTER MOVEMENT THAT WAS IN RESPONSE AND THAT THAT WAS ACTUALLY A WORLD WIDE CRY FOR JUSTICE BECAUSE OF THE MURDER OF GEORGE FLOYD.
AND SO THIS IS NOT NEW HISTORICALLY, I'VE BEEN AROUND A LONG TIME.
I'M ALSO THE CHILD OF CIVIL RIGHTS ACTIVISTS WHO HAVE BEEN AROUND THESE STRUGGLES FOR A VERY LONG TIME.
AND WE HAVE SEEN THIS REPEATEDLY IN HISTORY THAT WHEN PEOPLE COME TOGETHER AND ORGANIZE AROUND THEIR RIGHTS, THERE IS AN IMMEDIATE EFFORT TO SHUT THAT DOWN THROUGH THE LAW.
AND SO THAT INDEED WAS WHAT THIS APPEARS TO BE.
AND IT DOES APPEAR TO BE VERY MUCH DIRECTED TO ONLY CERTAIN COMMUNITIES AND NOT NECESSARILY EQUALLY ENFORCED.
ALL RIGHT, THANK YOU SO, SO AGAIN, FOR THOSE OF US WHO ARE CONCERNED ABOUT LOCAL GOVERNMENT BUDGETING, HAVING BEEN ELECTED BY THE PEOPLE TO REPRESENT THEIR INTERESTS
[00:55:04]
AND THEIR NEEDS.IF WE ARE IN SUPPORT OF MAINTAINING THAT POWER, KEEPING THE GOVERNOR AND WHATEVER HE'S RESPONSIBLE FOR LET HIM MAINTAIN THAT RESPONSIBILITY AND WE MAINTAIN THE RESPONSIBILITY OF TAKING CARE OF OUR RESIDENTS.
AND SO LOOKING FOR A COMMISSION SUPPORT TO JOIN IN THIS EFFORT AND I'LL BE HAPPY TO I GUESS AT A FUTURE COMMISSION MEETING, DIRECT THE CITY ATTORNEY TO WHAT? WHAT IS THE ASK BACARDI TO MR. MILLER? THERE MIGHT BE SOME MORE PEOPLE THAT WANT TO SPEAK.
WE'VE PROVIDED A DRAFT RESOLUTION, AS WELL AS A DRAFT OF THE COMPLAINT.
AND SO, YOU KNOW, AND JUST, YOU KNOW, TO REITERATE, THE CITIES THAT HAVE JOINED ON BOARD HAVE A WIDE RANGE OF OPINIONS AROUND THE POLITICS OF THE OTHER PARTS OF THIS BILL.
BUT ALL OF THOSE CITIES THAT HAVE JOINED THE EIGHT CITIES, INCLUDING TALLAHASSEE, INCLUDING GAINESVILLE, MIRAMAR AND OTHERS HAVE JOINED BECAUSE OF THIS ATTACK ON MUNICIPAL AUTHORITY.
AND SO WE HAVE, AS WE DID IN ALL OF THOSE CITIES, HAVE PROVIDED A DRAFT RESOLUTION AND WE WOULD STRONGLY, STRONGLY ENCOURAGE YOU TO PASS IT, WHICH WOULD BE TO JOIN ON AS A PLAINTIFF IN THE LITIGATION AND JOIN THE COALITION OF CITIES THAT ARE CHALLENGING.
STAND UP AND BE A LEADER IN THE PROTECTION OF MUNICIPAL AUTHORITY.
ON THE AGENDA FOR THE FOLLOWING COMMISSION MEETING? COMMISSIONER GELIN CAN YOU HEAR ME? WELL, THEN IT SEEMS THAT COMMISSIONER, THE PEOPLE ON THE SCREEN CANNOT HEAR ME.
THERE ARE SOME OTHER COMMENTS THAT WOULD LIKE TO BE MADE BEFORE YOU PROCEED WITH IT.
JUST SO, YOU KNOW, MS. JACKSON, AT LEAST MYSELF, I DID NOT SEE A COPY OF THE RESOLUTION.
THERE WAS NO RESOLUTION IN OUR PACKAGE.
THE ONLY THING I RECEIVED WAS A COPY OF THE LAWSUIT.
SO WHILE I AGREE WITH MY COLLEAGUES REGARDING PROTECTING HOME RULE, I DO HAVE SOME ISSUES WITH THE COMPLAINT THAT HAS BEEN DRAFTED, WHICH IS VERY NARROWLY TAILORED TO GAINESVILLE.
WE ARE NOT THE SAME AS GAINESVILLE, SO I HAVE AN ISSUE OF PERSONALLY PUTTING US ON A COMPLAINT LIKE THIS.
WE HIRE BSO AND SO I DO HAVE QUESTIONS ON WHETHER OR NOT WITH OUR CONTRACTS, HOW THAT IS AFFECTED BY THE HB ONE.
I ALSO KNOW THAT WE JUST DID OUR BUDGET AND THIS NEVER CAME UP DURING OUR BUDGET, WE HAD ABSOLUTELY NO ISSUE WITH OUR POLICE BUDGET AND OUR POLICE CONTRACT.
WE HAD WORKED OUT ANYTHING THAT WE HAD ANY CONCERNS ABOUT.
WE WERE IN SUPPORT OF THE OPPOSITION TO A BILL HB ONE THROUGH THE BROWARD LEAGUE OF CITIES AND THE FLORIDA LEAGUE OF CITIES, AS WE DO AS A GROUP.
BUT HERE ARE SOMETHING SEPARATE THAT YOU'RE ASKING US TO BE ON A LAWSUIT, AND I ALSO DO NOT SEE WHERE WE HAVE A FULL PICTURE FROM THE OTHER SIDE OF IT, BECAUSE I SEE THE COMMENTS, I UNDERSTAND THE COMMENTS, BUT, I'M JUST GOING TO ALSO ASK WHOMEVER IS MUTING PEOPLE ON THE CHAMBER TEAM'S ACCOUNT, PLEASE WITHHOLD FROM DOING SO.
THE MEETING WILL BE HANDLED FROM LEVENT.
WE HAVE IN READING HOUSE BILL ONE, VERY BORING AS IT IS.
THERE ARE THINGS THAT CAN MAKE YOU GRRR! AND THEN THERE ARE THINGS THAT ARE NOT 100 PERCENT CLEAR, AS LAWSUITS WOULD LIKE TO MAKE US SEE THAT THEY ARE.
THAT'S THE WHOLE REASON FOR LAWSUITS.
IT'S THE GRAY STUFF THAT GETS BATTLED OUT FOR AN INTERPRETATION.
SO I DO ALSO QUESTION OUR ABILITY FOR STANDING ON THIS AS WE DON'T SEEM TO HAVE THAT ISSUE AT THIS TIME.
EFFECTIVE PREEMPTIVE IS GAINESVILLE FROM YOUR COMPLAINT THAT I SEE DOES HAVE COMPLETE ISSUE AND STANDING INABILITY ABILITY TO BRING FORTH THEIR LAWSUIT.
SO I'M NOT INCLINED AT THIS TIME TO SUPPORT PUTTING US OFF, PUTTING OUR CITY ON A LAWSUIT THAT WE ARE NOT 100 PERCENT IN LINE WITH FOR HOW IT AFFECTS OUR CITY.
AS FOR A RESOLUTION I HAVEN'T SEEN, I CAN'T SPEAK TO THAT AND I'D BE VERY CURIOUS TO KNOW WHAT OUR CITY ATTORNEY WOULD OPINE ON THE MERITS OF THIS AS IT PERTAINS TO HOW THE CITY OF TAMARAC IS.
[01:00:01]
MIRAMAR IS A GREAT CITY, BUT YOU HAVE YOUR OWN POLICE FORCE.SO I DON'T KNOW, AND I TRIED TO READ THROUGH HOUSE BILL TO SEE IF IT AFFECTS THOSE OF US WHO OUTSOURCE POLICE.
SO THOSE ARE MY CONCERNS AT THIS TIME AND I DON'T KNOW HOW PREPARED WE ARE.
I'LL DEFER TO COMMISSIONER BOLTON FIRST AND THEN TRY AND ANSWER ANY QUESTIONS THE COMMISSION MAY HAVE.
OK, I DID HAVE A QUESTION FOR YOU, THOUGH, AND MY MY QUESTION, BUT OK, COMMISSIONER BOLTON GO AHEAD.
GOOD MORNING, MR. JACKSON AND MR. MILLER.
THANK YOU SO MUCH FOR YOUR PRESENTATION.
IT IS APPRECIATED BY ME, AND I'M SURE MOST OF MY COLLEAGUES ARE ALSO APPRECIATIVE OF YOUR EFFORTS THIS MORNING.
THE INFORMATION WAS VERY CONCISE AND DETAILED, AND AS AN OFFICIAL THAT HAS INTEREST IN THE POLICIES, PROCEDURES AND WHAT GOES ON IN TALLAHASSEE, I'M VERY INCLINED TO SUPPORT THIS BECAUSE AS A PROPONENT OF HOME RULE, THIS REALLY IS IN THE BALLPARK OF WHERE THE CITY NEEDS TO BE.
WE NEED TO FIGHT FOR THOSE RIGHTS ADVOCATE ACCORDINGLY.
AND I BELIEVE THAT YOU ARE VERY WELL VERSED TO DO THAT.
I DID SOME RESEARCH INTO YOUR ORGANIZATION BEFORE COMING TO THE CITY COMMISSION WORKSHOP THIS MORNING, AND I BELIEVE THAT YOUR WORK SPEAKS FOR ITSELF.
SO I'D BE INCLINED TO SUPPORT THIS NOT JUST BECAUSE OF YOUR STELLAR PERFORMANCE WITH OTHER CASES SUCH AS THESE.
BUT I BELIEVE THAT IT IS A PIVOTAL TIME FOR CITIES SUCH AS TAMARAC TO STAND UP AND FIGHT FOR WHAT IS RIGHT.
SO I'M DEFINITELY INCLINED TO SUPPORT THIS AND THANK YOU SO VERY MUCH FOR YOUR TIME AND YOUR COMMITMENT TO OUR WORKSHOP THIS MORNING.
SO YOU'RE SAYING YOU'RE IN SUPPORT OF THE LAWSUIT AND THE RESOLUTION AND OR.
ABSOLUTELY, THAT'S WHAT CITIES NEED TO DO.
I THINK THAT ALL OF YOU ALL HAVE HEARD ME REPEATEDLY SINCE I'VE BEEN YOUR CITY ATTORNEY, ADVISE YOU OR I THINK THAT THE SINGLE LARGEST ISSUE CONFRONTING THE CITY AND ALL OTHER CITIES AND WITH REGARD TO ITS RELATIONSHIP WITH STATE GOVERNMENT IS THE ISSUE OF PREEMPTION.
AND SO IN THAT REGARD, YOU KNOW, I'M ALWAYS SUPPORTIVE OF ACTION THAT PROTECTS HOME RULE POWERS OF LOCAL GOVERNMENTS, INCLUDING LAWSUITS OF THIS NATURE.
HOWEVER, TO THE POINT THAT THE MAYOR MADE AND I HAVE READ THE DRAFT COMPLAINT AND I DO SEE PROVISIONS IN THE DRAFT COMPLAINT THAT TALK ABOUT OR REFER TO SITUATIONS SUCH AS THE CITY.
BUT I DO HAVE A CONCERN FROM A LEGAL STANDPOINT AS TO THE CITY'S STANDING.
AND AN ISSUE THAT HASN'T BEEN MENTIONED HERE SO FAR IS THE QUESTION OF YOU KNOW IS THIS A STATUTORY PREEMPTION ISSUE? AND THE REASON WHY THAT CAUSES ME CONCERN IS THAT SEVERAL YEARS BACK, THE FLORIDA LEGISLATURE ADOPTED A STATUTE THAT SAID THAT IF LOCAL GOVERNMENTS ADOPT REGULATIONS OR ENGAGE IN ACTIVITY THAT MAY BE PREEMPTED BY THE STATE LEGISLATURE AND THEIR SUBSEQUENT LITIGATION IN THAT REGARD AND THE CITY AND THE STATE PREVAILS, LOCAL GOVERNMENTS ARE RESPONSIBLE FOR, OR THE LOCAL GOVERNMENT IS RESPONSIBLE FOR PAYING THE ATTORNEYS FEES THAT THE STATE INCURS AS STATE BEING A PREVAILING PARTY.
I HAVEN'T DIVED DEEP INTO THAT ISSUE, BUT IT IS AN ISSUE OF CONCERN TO ME AND TO THE POINT THAT SEVERAL YOU HAVE SPOKEN ABOUT IS THE FACT THAT WE DON'T HAVE A POLICE BUDGET PER SAY, WE HAVE A CONTRACT AGREEMENT WITH THE SHERIFF'S OFFICE.
AND SO I'M NOT SURE THAT WE FIT THE TEMPLATE THAT IS BEING PROPOSED HERE FOR THE LITIGATION AND POTENTIALLY THE ISSUE OF STANDING.
I'M CERTAIN THAT MS. BACARDI AND MR. MILLER WILL ANSWER THE MIGHT OR RESPOND TO MY COMMENTS, BUT THOSE ARE CONCERNS THAT I WOULD HAVE.
FROM A MACRO SCALE, ANY ACTION TAKEN TO PROTECT HOME RULE POWERS, I THINK, IS A GOOD ISSUE OR A GOOD FIGHT BECAUSE IT IS BEING ERODED AT THE LEGISLATIVE LEGAL LEVEL IN TALLAHASSEE.
SO THOSE ARE MY THOUGHTS AT THIS POINT IN TIME.
[01:05:05]
CERTAINLY, IF THE THE THE COMMISSION INDICATES CONSENSUS TO MOVE FORWARD, WE CAN DRAFT RESOLUTION AND PUT THAT FORWARD FOR ACTION ON WEDNESDAY OR THE NEXT THE SUCCEEDING COMMISSION MEETING, WHICHEVER YOU ALL PREFER.SO BASICALLY, IF I HEAR YOU CORRECTLY, IT COULD BE AN ISSUE OF STANDING ON DOING THE LAWSUIT AND IT IS ONE THAT WE COULD HAVE ISSUE IF WE JOIN THE LAWSUIT, EVEN IF WE'RE NOT PAYING FOR MS. JACKSON AND MR. MILLER'S FIRM TO HANDLE IT FOR US.
THE CITIES COULD BE HELD RESPONSIBLE FOR ATTORNEY'S FEES IF WE IF THEY SHOULD LOSE THE ACTION.
BUT THE BETTER WAY FOR US TO SHOW OUR SUPPORT AND SOMETHING THAT WE ARE NOT 100 PERCENT.
IN THE SAME BOAT AS THE PLAINTIFF WOULD BE A RESOLUTION IN SUPPORT OF THEIR FIGHT FOR HOME RULE AND PROTECTIONS OF SORT.
MY COMMENTS COULD BE INTERPRETED THAT WAY.
THE OTHER ISSUE THAT I THAT I HAVE A CONCERN WITH REGARD TO THE WAY THE STATUTE IS WRITTEN AND THE WAY IT GETS INVOKED IS WHETHER OR NOT THE DISPUTE IS RIGHT AND THAT, YOU KNOW, THEY'RE CERTAINLY WITH RESPECT TO THIS COMMUNITY IS YOU DIDN'T SEEK TO REDUCE YOUR BUDGET OR YOUR CONTRACT WITH THE SHERIFF'S OFFICE.
AND THEREFORE, YOU KNOW, THERE'S NO AGGRIEVED PARTY.
AND LAST BUT NOT LEAST AND MS..
JACKSON, I'M SORRY, MENTIONED THAT THERE IS A SECOND COMPONENT OF THE STATUTE THAT IS BEING CHALLENGED, AND THERE ALREADY IS AN INJUNCTION THAT HAS BEEN ENTERED AGAINST THE APPLICABILITY OF THE STATUTE AS IT RELATES TO THE SECOND PART.
I DON'T KNOW AND I'D HAVE TO TAKE A LOOK.
AND MAYBE MS. JACKSON OR MS. MILLER CAN CAN ANSWER THIS QUESTION WHETHER OR NOT THE FEDERAL COURT INJUNCTION ENCOMPASSES THE ENTIRE STATUTE OR JUST SIMPLY THAT PORTION OF IT THAT DEALS WITH THE WHAT'S CALLED THE ANTI RIOTING PROVISION OF THE STATUTE.
THANK YOU VERY MUCH, AND YES, THAT WAS ANOTHER ITEM IN MY HEAD ABOUT THE RIGHTNESS OF IT AS IT PERTAINS TO OUR CITY.
SO MS. JACKSON, IF YOU WOULD, THROUGH OUR CITY CLERK, I GUESS IF YOU WOULD RESCIND THAT RESOLUTION FOR REVIEW, I WILL ASK THIS COMMISSION IF IN TWO FORMS LAWSUIT OR RESOLUTION AND WE CAN IF THE RESOLUTION IS SOMETHING THAT THE COMMISSION WOULD LIKE TO SEE TO BE DISCUSSED SO WE CAN SEE MS. JACKSON'S OR OUR CITY ATTORNEYS REVIEW OF ONE THAT HE WOULD MAKE THAT FITS OUR CITY.
I KNEW PERSONALLY I COULD BE MORE SUPPORTIVE OF A RESOLUTION THAT FITS THE PARAMETERS VERSUS.
PUTTING OURSELVES IN A LAWSUIT THAT WE ARE NOT ARE STANDING COULD BE QUESTIONED AND IT IS NOT RIPE, SO FOR THIS COMMISSION, I WILL POLL.
DO YOU WANT TO JOIN THE LAWSUIT? OR THE RESOLUTION OR BOTH, COMMISSIONER GELIN.
BASED ON WHAT I HEARD FROM OUR COUNCIL, IT SOUNDS LIKE WE DON'T FIT INTO THE SQUARE OF THE LAWSUIT BEING AS WE HAVE A CONTRACT WITH VSO.
AM I CORRECT IN THAT? WE MAY NOT.
THEY'RE D AGAIN, I'LL DEFER TO MS. JACKSON BECAUSE I DID SEE THAT THERE IS A SEVERAL PARAGRAPHS IN THE DRAFT COMPLAINT THAT I'VE SEEN THAT TALK ABOUT OUR SITUATION.
BASED UPON THE CIRCUMSTANCES THAT WE FIT INTO, NOTWITHSTANDING THOSE ALLEGATIONS, WHETHER OR NOT THERE IS AN ISSUE OF STANDING AND RIGHTNESS THAT GOES ALONG WITH THAT.
SO THE THE ALLEGATIONS TO POTENTIALLY INCLUDE US ARE THERE.
AND AGAIN, I'LL DEFER TO MS. JACKSON OR MR. MILLER, BUT I DON'T KNOW WHETHER OR NOT THERE'S BOTH.
THE ISSUE OF STANDING AND RIGHTNESS ARE PROPERLY ADDRESSED TO GET OUR FOOT IN THE DOOR.
BUT WOULD IT BE POSSIBLE TO TO RESPOND FOR A MOMENT? I'M SORRY, I DON'T WANT TO INTERRUPT.
[01:10:04]
I WAS GOING TO GET THERE.MS. [INAUDIBLE] OR MR. MILLER.
SO I DO THINK THAT THE CITY ATTORNEY, AS WELL AS OTHERS, HAVE CORRECTLY IDENTIFIED STANDING AS IN RIGHTNESS AS SOMETHING TO THINK ABOUT WITH RESPECT TO THIS LITIGATION.
BUT WE DO BELIEVE THAT ALL CITIES ARE HARMED BY THIS LAW BECAUSE IT INFRINGES ON YOUR AUTHORITY RIGHT NOW.
IT CREATES A MECHANISM FOR REJECTING BUDGETARY DECISIONS THAT DIDN'T EXIST BEFORE AND SO THAT THE CASE THAT WE'VE PUT TOGETHER IS SORT OF IS THE RIGHT MECHANISM TO CHALLENGE THAT AUTHORITY RIGHT NOW.
EVERY CITY THAT WE'VE SPOKE TO IS IS IN SOMEWHAT OF A DIFFERENT SITUATION WHEN IT COMES TO DECISIONS THAT THEY'VE BEEN MAKING ABOUT FUNDING RETIREMENT FUNDS.
YOU KNOW, ONE TIME EXPENDITURES, EVERYBODY'S A LITTLE BIT DIFFERENT, DIFFERENTLY SITUATED.
AND I THINK THE FACT THAT YOU HAVE A CONTRACT WITH THE SHERIFF'S OFFICE, YOU KNOW, MAKES YOU A BIT DIFFERENT THAN THAN THE OTHER PLAINTIFFS.
BUT I THINK EVERYBODY IS AFFECTED BY THIS LAW BECAUSE IT CURTAILS LOCAL AUTHORITY.
AND WE BELIEVE THAT WE'VE CRAFTED A COMPLAINT TALKING ABOUT SORT OF THE DIFFERENT SORT OF WAYS THAT BUDGETARY DECISIONS ARE IMPLICATED AND THE DIFFERENT TYPES OF BUDGETARY DECISIONS THAT ARE IMPLICATED.
THAT MAKES IT APPROPRIATE TO BRING THIS CASE.
WE WE AGREE THAT IT'S CORRECT TO SORT OF RAISE THESE QUESTIONS.
THESE ARE QUESTIONS THAT WE'VE BEEN THINKING ABOUT GRAPPLING WITH, AND THAT'S HOW IT'S INFORMED OUR OUR CRAFTING OF THE DOCUMENTS TO DATE.
I WILL ADD THAT WE ARE IN THE PROCESS OF UPDATING THE COMPLAINT.
THE COMPLAINT THAT THAT I BELIEVE YOU ALL HAVE SEEN REFLECTS WHAT WE SHARED WITH THE GAINESVILLE CITY COMMISSION.
NOW, A LITTLE MORE THAN TWO MONTHS AGO, WE HAVE ADDED A NUMBER OF ADDITIONAL CITIES AND WE ARE IN THE PROCESS OF GATHERING FACTS FOR FOR ALL OF THEM.
SO THE FINAL COMPLAINT WILL NOT LOOK AS SPECIFIC TO GAINESVILLE.
IT WILL BE THE SAME CONCEPTS AND THEORIES, THE SAME CLAIMS THAT ARE BROUGHT AGAINST THE GOVERNOR, THE ATTORNEY GENERAL AND THE CABINET.
BUT THERE WILL BE MANY MORE FACTS SPREAD ACROSS A NUMBER OF JURISDICTIONS AND WON'T BE JUST SPECIFIC TO GAINESVILLE AS WE'RE FINALIZING.
THE CITY ATTORNEY ALSO RAISED A QUESTION ABOUT FEES.
WE DO NOT BELIEVE I THINK THE CITY ATTORNEY IS CORRECT TO LIFT UP THAT PROVISION INVOLVING PREEMPTION OF LOCAL ORDINANCES.
WE DON'T BELIEVE THAT THAT'S APPLICABLE HERE BECAUSE THIS COMMISSION AND OTHER COMMISSIONERS HAVEN'T PASSED AN ORDINANCE THAT IS THEN ITSELF PREEMPTED.
WHAT THIS LAWSUIT IS ABOUT IS ABOUT CURTAILING THE, YOU KNOW, THE GOVERNOR'S ABILITY TO OVERRIDE YOUR BUDGET DECISIONS.
SO WE DON'T BELIEVE THAT THAT'S APPLICABLE.
WE DO NOT BELIEVE THAT THERE'S EXPOSURE TO OUR TO OUR MUNICIPAL CLIENTS HERE FOR PAYING FOR ATTORNEYS FEES OR COSTS IN THIS LITIGATION.
WE DON'T BELIEVE THAT THAT'S APPLICABLE, BUT I DO AGREE THAT THE CITY ATTORNEY IS RIGHT TO SORT OF FLAG THAT PROVISION, WE JUST DON'T THINK IT'S AT ISSUE HERE BECAUSE THERE WASN'T AN AFFIRMATIVE EFFORT BY THIS COMMISSION OR OTHERS TO PASS A LOCAL LAW THAT THEN COULD BE PREEMPTED BY THE STATE OR FOUND TO BE PREEMPTED BY THE STATE.
[INAUDIBLE] I DON'T KNOW IF YOU WANT TO JUMP IN WITH ANYTHING ELSE.
NO, I THINK YOU COVERED IT, I WAS GOING TO SAY THE SAME THING IS THAT, YOU KNOW, THE COMPLAINT IS BEING REVISED IF YOU WERE TO JOIN, IT WOULD REFLECT THE FACTS FOR THIS CITY, INCLUDING THE FACT OF THE FUNDING.
WE ALSO THINK IN ADDITION TO THE HARM THAT WAS CAUSED BY THE CREATION OF THIS ADDITIONAL BURDEN AND ONTO YOUR AUTHORITY, IT ALSO HAS A CHILLING EFFECT.
AND ONE OF THE THINGS THAT'S REALLY INTERESTING ABOUT IT IS THE CHILLING EFFECT WORKS BOTH WAYS.
SO EVEN FOR OUR CITIES THAT HAVE AN INTEREST IN INCREASING THEIR POLICE BUDGETS OR INCREASING PROGRAMS WITHIN POLICE, THEY ARE CHILLED FROM DOING THAT BECAUSE THEY CAN BE STUCK IN LATER YEARS.
SO SAY YOU WANTED TO ENTER INTO AN ADDITIONAL CONTRACT FOR SOME EXTRA SERVICES? AND THEN THE NEXT YEAR YOU DECIDED THAT WAS ONLY GOING TO LAST A YEAR.
YOU COULD BE STUCK AT THAT AND THE GOVERNOR WOULD COME IN AND SAY, NO, YOU'VE GOT TO KEEP FUNDING AT THAT LEVEL.
SO IT CHILLS CITIES IN BOTH WAYS.
WHETHER OR NOT YOU MIGHT HAVE AN INCLINATION TO DO SOME REDUCTION OR EVEN IF YOU HAVE AN INCLINATION TO DO SOME INCREASE.
AND THAT'S ONE OF THE THINGS THAT WE'VE LEARNED IN TALKING TO CITIES, WHICH IS WHY THIS IS SO CRITICAL THAT THE DECISION MAKING BE PUT IN THE HANDS OF THE PEOPLE WHO
[01:15:03]
HAVE THE ON THE GROUND INFORMATION ABOUT WHAT'S NEEDED IN ANY GIVEN MOMENT.YOU MAY NEED TO RAMP UP, YOU MAY NEED TO RAMP DOWN, AND THIS STOPS YOU FROM DOING EITHER.
CITY ATTORNEY, YOU WANTED TO MAKE A COMMENT.
I MEAN, I CERTAINLY WOULD WOULD THINK THAT IT WOULD BE PRUDENT FOR BEFORE THIS CITY COMMISSION WERE TO ULTIMATELY VOTE ON ADDING ITS NAME TO THIS LITIGATION, AS IF THE MS. JACKSON OR MR. MILLER WERE BOTH OF THEM COULD FORWARD A DRAFT OF THE COMPLAINT TO US AND TO YOU ALL REFLECTING, YOU KNOW, THE UPDATED INFORMATION AND NOT JUST GAINESVILLE TO SEE HOW WE FIT INTO THE THE LAWSUIT AND THE FACTS AS THEY'RE DISCUSSING.
AND THEN THE OTHER THE OTHER ISSUE THAT I WOULD POTENTIALLY ASK MS. JACKSON, MR. MILLER, TO ADDRESS IS THAT AS I UNDERSTAND IT, THERE'S ALREADY A SIMILAR PROVISION IN STATE LAW THAT'S EXISTED FOR SOME TIME AS IT RELATES TO SPECIFICALLY TO THE SHERIFFS OF THE COUNTIES WHEN THEY'RE GETTING THEIR BUDGET APPROVED BY THE COUNTY.
AND IF THERE'S AN IMPASSE BETWEEN THE COUNTY COMMISSION, WHICH IS THE ENTITY THAT SETS THE BUDGET FOR OUR SHERIFF, AND THAT'S JUST A DISTINCTION IN OUR SITUATION VERSUS MAYBE MIRAMAR OR ANOTHER CITY THAT HAS THEIR OWN POLICE DEPARTMENT, THAT THERE'S A DISPUTE RESOLUTION MECHANISM SIMILAR TO THIS WHERE IT GOES TO ULTIMATELY THE GOVERNMENT CABINET FOR A DECISION AS TO WHETHER OR NOT THE SHERIFF HAS A A GOOD FAITH REASON TO HAVE THE BUDGET AT WHAT NUMBER HE OR SHE IS REQUESTING VERSUS WHAT THE COUNTY COMMISSION IS PROPOSING TO APPROVE AND THAT SYSTEM IS NOT DISSIMILAR TO WHAT IS IN THE HOUSE BILL ONE AND HOW THOSE TWO PROVISIONS INTERPLAY WITH EACH OTHER AND WHY POTENTIALLY ONE IS CONSTITUTIONAL.
BUT ANOTHER ONE ISN'T FOR YOU ALL TO CONSIDER.
AND AGAIN, I WANT TO MAKE IT ABSOLUTELY CLEAR I I OPPOSE ANY ATTEMPTS BY THE FLORIDA LEGISLATURE TO ERODE THIS CITY'S HOME RULE POWERS.
IT HAS BEEN ONE THING THAT THIS COMMISSION HAS BEEN VERY LOCK AND STEP ON ABOUT NOT WANTING OUR HOME IN POWER STEPPED ON.
THERE'S ANOTHER TO BE ASKED TO PARTICIPATE IN A LAWSUIT.
SO COMMISSIONER PLACKO YOU ARE IN THE PROCESS OF.
I REALLY AM NOT GOING TO MAKE A DECISION UNTIL I SEE THE FINAL COMPLAINT AND OUR COUNSEL HAS ALL THE INFORMATION HE NEEDS.
SO BASICALLY, YOU ARE WITH THINGS AT THIS POINT IN TIME, YOU'RE NOT FOR EITHER ONE OR YOU DEPENDS ON EITHER WHAT COMES BACK.
SO I AM DEFINITELY FOR THE RESOLUTION.
AS FOR THE THE LAWSUIT, I NEED FURTHER INFORMATION.
SO I'M NOT SAYING YES AND I'M NOT SAYING NO.
I'M HOLDING MY OPINION ON THAT ONE UNTIL I HAVE ALL THE INFORMATION.
YOU KNOW, I THINK THAT IT IS EASY TO SIGN ON TO A SUBPAR OPINION WHEN YOU DO NOT UNDERSTAND THE RUNNING'S OF TALLAHASSEE AND THE IMPLICATIONS THAT IT BRINGS AND WHAT TALLAHASSEE DOES.
AND WHEN ONE SEES THAT, YOU KNOW, TALLAHASSEE IS ERODING OUR RIGHT TO HOME RULE AND REALLY ATTACKING US, THEN WE CANNOT SIT AND WAIT FOR THEM TO ATTACK US AND AND WIN.
WE HAVE TO GO ON THE DEFENSIVE SO I CAN SEE WHY SOME OF MY COLLEAGUES, YOU KNOW, ARE TAKING THE POSITION THAT THEY ARE TAKING BECAUSE THEY DO NOT UNDERSTAND.
AND, YOU KNOW, TO SAY THAT THIS COMMISSION HAS FOUGHT FOR HOME RULE, I MEAN, SOME OF US ARE TOO NEW TO TO HAVE THAT TITLE FOR FOR FOR MOST OF US WHO HAVE BEEN HERE FOR FOUR OR FIVE YEARS AND ABOVE, IT WOULD BE OK TO SAY THAT.
SO SO I'M DEFINITELY FOR BOTH THE RESOLUTION AND THE LAWSUIT BECAUSE I THINK THAT THIS IS AN IMPORTANT TIME FOR THE CITY TO STAND UP FOR SOMETHING THAT IS RIGHT.
YOU WISH TO SPEAK AGAIN, JUST TO BE VERY CLEAR, WE HAVE JUST HEARD THAT WE HAVE
[01:20:04]
NOT SEEN A COPY OF THE FINAL COMPLAINT AND IT DOES HAVE SOME CHANGES IN IT.SO I THINK SHE SAID SHE WOULD MAKE THE CHANGES IF WE WERE TO WISH TO.
SO JOIN THE SUIT UNTIL WE SEE THAT I WOULD LIKE TO SEE THAT BEFORE I MAKE A DECISION ON THAT.
YEAH, SO I KNOW IT SOUND LIKE THERE WAS AN AREA OF CONCERN FROM THE CITY ATTORNEY REGARDING, YOU KNOW, US HAVING TO PAY SOME FUNDS BACK, BUT MR. MILLER STATED THAT THEY CONDUCTED AN ANALYSIS AND WE WOULD NOT BE SUBJECT TO IF FOR SOME REASON THEY WERE TO LOSE THIS LAWSUIT.
WE WOULD NOT BE SUBJECT TO PAYING SOME KIND OF PENALTY OR ATTORNEY'S FEES FOR THE OTHER SIDE.
SO THAT CLEARS OUR CONCERN IN TERMS OF THERE BEING SOME KIND OF FINANCIAL PENALTY.
YOU KNOW, EVERY YEAR WE CELEBRATE MARTIN LUTHER KING AND WE TALK ABOUT HOW BOLD IS, HOW BRAVE HE IS.
YOU KNOW, ONE OF THE KEY STATEMENTS, HE SAYS, THE TIME IS ALWAYS RIGHT TO DO THE RIGHT THING.
AND THIS IS ONE OF THOSE SITUATIONS WHERE THE TIME IS RIGHT TO DO THE RIGHT THING, REGARDLESS OF WHAT THE CONSEQUENCES MAY BE, BUT ESPECIALLY BECAUSE THE CONSEQUENCES IS US LOSING OUR POWER AS ELECTED OFFICIALS AND LOSING OUR POWER TO REPRESENT THE PEOPLE WHO PUT US IN THIS POSITION TO REPRESENT THEIR INTERESTS AND THEIR NEEDS.
SO BACARDI SENT AN EMAIL A FEW MINUTES AGO TO MYSELF AND CITY CLERK.
I'M SURE WE'LL GET MORE INFORMATION AND THROUGH THE CHAIR AND TO THE CLERK AND CITY MANAGER.
I'D LIKE TO HAVE THIS NEXT COMMISSION MEETING.
WELL, COMMISSIONER GELIN, I'LL GET BACK TO YOU ON THAT.
I'D LIKE TO MAKE A COMMENT, PLEASE.
SO LET IT NOT BE MISUNDERSTOOD.
THERE IS NOBODY HERE ON THIS COMMISSION OUT OF THE FIVE OF US SAYING THAT WE SHOULD NOT BE PROTECTING OUR HOME RULE.
WE ARE ALL IN AGREEMENT OF IT.
SOME OF US HAVE CONCERNS ABOUT DOING IT IN THE MOST LEGAL POSSIBLE WAY WHERE WE ARE NOT PUTTING A SQUARE PEG INTO A ROUND HOLE.
THE LAW IS ONE THAT YOU CAN BEND AND SMUSH THINGS SOMETIMES, BUT SOMETIMES THERE ARE CONSEQUENCES.
AND FORGIVE ME, I DID NOT HEAR MR. MILLER'S COMMENT AS SAYING HE IS ASSURING US THAT WE WOULD NOT HAVE IT.
IT IS A BELIEF VERSUS A KNOWN.
SO THAT ALSO THE OTHER QUESTION WOULD BE THEN IF WE SHOULD POTENTIALLY GET INTO THIS LAWSUIT, IS OUR CITY GOING TO BE INDEMNIFIED BY YOUR FIRM IN CASE THE PREEMPTION SHOULD COME BACK? I'M SORRY, BUT THERE'S SOME TIMES THAT WE NEED TO DO THE RIGHT THING, BUT WE ALSO MAKE SURE TO DO THE RIGHT THING FOR OUR CITY AND NOT NECESSARILY FOR EVERYBODY ELSE'S CITY.
WE NEED TO MAKE SURE WE DON'T BUY INTO ANY MORE LAWSUITS.
SO THAT IS A CONCERN THAT I HAVE WITH THE LAWSUIT.
AND THE LAWSUIT, AS IT IS FRAMED RIGHT NOW, IS MORE ON A POLITICAL BEND VERSUS SIMPLY FOR THE HOME RULE PROTECTIONS.
AND IT IS ALSO VERY MUCH FOCUSED ON THE GAINESVILLE [INAUDIBLE] IF MS. JACKSON AND MR. MILLER ARE GOING TO PROVIDE US WITH A REDRAFT AND ONE THAT IS SEEN IN ENOUGH TIME TO ALLOW OUR CITY ATTORNEY TO REVIEW IT FOR THE BEST INTERESTS OF THIS CITY, AND THEN WE CAN BRING IT BACK TO ANOTHER COMMISSION WORKSHOP.
IT SEEMS LIKE THIS LAWSUIT HAS BEEN ON FOR A WHILE.
IT DOESN'T SEEM LIKE THERE IS TIME OF THE ESSENCE THAT HAS TO BE DECIDED TODAY OR THIS WEEK, AND THAT HAVING A LITTLE MORE TIME TO MAKE SURE THAT THIS IS DONE AND DONE RIGHT.
IF WE'RE GOING TO ENTER INTO A LAWSUIT, THE TIME SHOULD BE ALLOTTED TO DO SO.
MS. JACKSON, YOU WANTED TO RESPOND.
I JUST WANTED I DID WANT TO LET YOU KNOW SOME OF THE TIME CONSTRAINTS, AND THAT IS THAT WE ANTICIPATE FILING THIS LAWSUIT ON NOVEMBER 9TH.
AND JUST TO ALSO GIVE YOU SOME SENSE OF HOW THE OTHER CITIES HAVE PROCEEDED.
IT'S BEEN SIMILAR WITH OTHER CITIES.
THE REASON IT WAS INITIALLY DRAFTED FOR GAINESVILLE WAS BECAUSE THEY WERE THE ONES WHO FIRST COMMISSIONED US TO DRAFT A COMPLAINT.
AND SO WHEN WE'VE TALKED WITH THE OTHER CITIES, THEY HAVE ALL WORKED FROM THAT SAME COMPLAINT WITH THE UNDERSTANDING THAT THE COMPLAINT WILL CHANGE AS WE GET MORE FACTS FROM CITIES THAT JOIN.
AND SO THAT'S BY NO MEANS, AS WE'VE MENTIONED THE FINAL COMPLAINT, BUT IT CHANGES BASED ON WHO HAS JOINED.
AND THEN WE WOULD ADD IN THE FACTS FOR THOSE PARTICULAR CITIES.
BUT AS AS JOHN MENTIONED, IT WILL INCLUDE THE THREE LEGAL CLAIMS, AND THOSE THREE LEGAL CLAIMS ARE THE SAME THAT WE HAVE BEEN DISCUSSING AROUND HOME RULE AND SO FORTH.
WE DO HAVE A NOVEMBER 9TH TIME FRAME.
WE WILL BE DOING A BIG MEDIA PUSH OUT OF IT.
THERE WILL BE REPRESENTATIVES FROM THE CITY SPEAKING AT THAT.
AND THEN THERE MAY BE AN OPPORTUNITY TO JOIN.
BUT RIGHT NOW, YOU KNOW, THE COMPLAINT WILL BE FILED MOST LIKELY BECAUSE WE HAVE HAD CITIES WHO HAVE BEEN WAITING FOR US TO FILE, BUT ALSO WANTING TO GIVE THE OPPORTUNITY FOR THOSE OTHER CITIES WHO WANT TO LEAD AND JOIN TO JOIN.
BUT JUST SO YOU KNOW, THERE'S BEEN A RANGE OF CITIZENS I MENTIONED, YOU
[01:25:01]
KNOW, OF ALL KINDS OF POLITICAL SPECTRUM WHO HAVE JOINED THIS LITIGATION IN VERY SIMILAR CIRCUMSTANCES WITH VERY DIFFERENT FACTS THAN WHAT GAINESVILLE HAS, BUT WHO HAVEN'T SEEN A FULL COMPLAINT BECAUSE IT IS WITH THAT UNDERSTANDING AND WE WOULD NOT FILE ANYTHING THAT WE HAD NOT CLEARED WITH ALL OF OUR CITY ATTORNEYS WHO ARE ON BOARD WITH THIS.AND SO THAT IS PART OF THE PROCESS OF LITIGATION AND GETTING IT READY FOR FILING.
BUT THE FIRST STEP IS, OF COURSE, KNOWING WHO THE LITIGANTS ARE AND WHO WILL BE JOINING AS PLAINTIFFS AS WE FINALIZE THAT COMPLAINT FOR OUR FILING.
WELL, I WILL SAY THAT I THINK THAT MAKING A DECISION UNDER DURESS AND NOT AND DOING IT QUICKLY IS NOT WISE FOR OUR CITY.
I WOULD SAY THAT IF IT'S ONE OF THOSE THINGS THAT YOU'RE SAYING, THERE'S AN OPTION FOR US TO JOIN ON AFTERWARDS AFTER WE READ THE COMPLAINT AND THEN CAN GET AN IDEA OF HOW THE CITY OF TAMARAC WOULD BE PORTRAYED, THAT WOULD BE DIFFERENT.
AGAIN, I HAVE ABSOLUTELY NO PROBLEM WITH THE RESOLUTION AND SUPPORT FOR OUR HOME RULE, BUT I'D LIKE TO READ IT AS OTHERS ON THIS COMMISSION ARE VERY MUCH AWARE.
I DON'T LIKE TO SAY WHAT I CAN'T, YOU KNOW, IF I HAVEN'T HAD AN OPPORTUNITY TO READ, I DON'T LIKE BEING BLIND ON MY RESPONSE.
SO AT THIS POINT IN TIME, THERE DOES NOT APPEAR TO BE ENOUGH TIME TO GET WHAT WE NEED TO SEE FOR YOU TO BE ABLE TO INCLUDE US IN YOUR LAWSUIT BECAUSE THERE'S NOT THERE'S NO TIME BETWEEN YOUR NOVEMBER 9TH AND OUR ABILITY TO HAVE TIME TO HAVE IT DRAFTED AND REDONE AND BROUGHT TO US.
AND OF COURSE, AND MS. JACKSON, I KNOW MS. JACKSON PUT IN THE CHAT.
WE WOULD NEVER FILE ANYTHING WITHOUT THE CITY, WITHOUT THE CITY'S APPROVAL OF THE LANGUAGE.
WE UNDERSTAND AND WE APPRECIATE AND RESPECT THAT.
I JUST HOPE YOU CAN UNDERSTAND AT LEAST WHERE MY FEELINGS ARE ON THIS.
I CAN'T PERSONALLY SAY I WANT TO JOIN SOMETHING WHEN I HAVEN'T HAD THE OPPORTUNITY TO READ HOW IT AFFECTS THE CITY IN WHICH I LIVE AND SERVE.
SO AT THIS POINT IN TIME, MR. HERRON, I QUESTION MR. HERRON.
YEAH, I JUST WANTED TO SAY THAT I I WILL REACH OUT TO MR. JACKSON, MR. MILLER IN THE NEXT DAY OR SO TO SEE WHERE THEY'RE AT WITH THE DRAFTING THE COMPLAINT, IF THEY HAVE SOMETHING KIND OF THAT FITS.
ANOTHER PLAINTIFF THAT THEY'VE ALREADY GOTTEN TO SIGN ON BOARD THAT SITS FITS OUR FACT PATTERNS.
SIMILARLY, TO SEE IF THEY ALREADY HAVE THAT KIND OF A PLUG AND PLAY AND DISCUSS THOSE ISSUES WITH WITH THE TWO OF THEM TO SEE IF WE CAN BRING MORE COMFORT LEVEL TO THIS COMMISSION'S ULTIMATE DECISION TO SIGN ON OR NOT.
AND ULTIMATELY, YOU KNOW, TO THE EXTENT THAT THIS IS A GOOD IDEA, WE CAN ALWAYS.
ONCE THE LAWSUIT IS FILED, WE SEE THAT WE LOOK AT IT.
WE CAN ALWAYS WORK WITH MR. JACKSON, MR. MILLER TO BE ADDED AS AS AN ADDITIONAL PARTY ONCE THE LAWSUIT HAS BEEN FILED, IF IT'S A TIMING ISSUE.
SO WE CAN BRING THIS BACK TO OUR NOVEMBER 8TH WORKSHOP AND FINISH OUR DISCUSSION THERE BECAUSE WE'LL HAVE TIME TO READ EVERYTHING BY THEN.
WE ARE NOW GOING TO SEND A RESOLUTION TO THE CITY CLERK.
WE DO HAVE A DRAFT IT'S NOT IN MY BINDER, SO I DON'T UNDERSTAND THAT.
WELL, AT THIS POINT, IT'S NEITHER HERE NOR THERE, BECAUSE WE WOULD BE MAKING A DECISION IF YOU'RE AND THE KEY IS TO HAVE THE INFORMATION TO MAKE A DECISION.
MS. GUNN WHY WASN'T THIS INCLUDED IN OUR BINDER? WE CAN PUT THE THE RESOLUTION ON THE NEXT AGENDA IF THERE'S A CONSENSUS OF THIS COMMISSION THAT YOU AT LEAST WOULD LIKE TO SEE THE DRAFT RESOLUTION.
AND IF THE IF EITHER MR. MS. JACKSON, MS. MILLER CAN GIVE US A DRAFT COMPLAINT BETWEEN NOW AND TOMORROW AFTERNOON, WE'LL I'M SORRY, PLEASE PUT IT ON THE NOVEMBER 8TH WORKSHOP AND GIVE US TIME TO READ IT BEFOREHAND.
YOU NEED CONSENSUS FROM THE COMMISSION TO PUT IT ON THE WORKSHOP.
NO, ACTUALLY, WE DON'T NEED CONSENSUS TO PUT ON THE WORKSHOP.
THE CONSENSUS IS FROM THIS COMMISSION.
WE DO WANT TO KNOW IF WE'RE GOING TO JOIN IN THE WORK IN THE IN THE LAWSUIT AND WE DO WANT TO KNOW THE RESOLUTION.
WELL, AGAIN, WE WANT TO SEE THE RESOLUTION, OK, AND WE'LL WE'LL PUT IT ON.
BUT WE WOULD LIKE TO I DON'T WANT I'M NOT TELLING YOU RIGHT NOW THAT WHAT IF WE HAVE QUESTIONS ABOUT IT AS IT PERTAINS TO WHAT'S COMING IN THROUGH THE LAWSUIT? THAT'S WHY WE NEED TO FINISH THIS WORKSHOP ON THIS ITEM, WHERE WE CAN HAVE IT ALL BEFORE US TO MAKE AN EDUCATED DECISION VERSUS A KNEE JERK REACTION OR A PARTIAL ONE,
[01:30:03]
THROUGH THE CHAIR QUESTION FOR THE CITY MANAGER, WHY WAS NOT? WHY WAS THE RESOLUTION NOT INCLUDED IN OUR BACKUP? GOOD.WE CONFERRED THE CITY ATTORNEY AND I AND THE CITY ATTORNEY ADVISED THAT IT WAS ADVISABLE TO PUT ON THE MEMO THAT WAS THERE AND THE COMPLAINT AND THAT BASED ON THE DIRECTION THAT THE COMMISSION GAVE, WE WOULD THEN MOVE FORWARD WITH A RESOLUTION.
AND SO WE'RE CLEAR, I UNDERSTAND AND TO TO COMMISSIONER GELIN'S QUESTION.
IT'S MY UNDERSTANDING THAT THERE ARE THREE OF YOU WHO WOULD LIKE US TO PUT THE RESOLUTION ON FOR THE NEXT MEETING.
I THINK IT'S THE THREE OF US WOULD LIKE TO SEE THE RESOLUTION BECAUSE WE WOULD BE MORE IN FAVOR OF A RESOLUTION THAN A LAWSUIT.
BUT NONE OF US HAVE READ THE RESOLUTION TO TELL YOU WE'RE IN SUPPORT OF IT.
WE DON'T KNOW WHAT IT SAYS, WHAT WE WOULD PUT THAT ON.
AND THEN YOU ALL COULD COULD TELL US AT THE NEXT MEETING WHETHER OR NOT YOU WISH FOR THE RESOLUTION TO BE REVISED AND BE BROUGHT BACK OR VOTED UP OR DOWN, OR DO WHATEVER YOU WISH WITH IT.
AND WE CERTAINLY CAN CAN DO THAT IF THAT IS THE CONSENSUS OF THE COMMISSION.
HERMAN, WHY DID YOU WHY DID YOU DIRECT STAFF NOT TO INCLUDE THE DRAFT RESOLUTION IN THE [INAUDIBLE]? I THINK IT'S IRRELEVANT AT THIS TIME.
WELL, THROUGH THE CHAIR, I HAVE ACCESS TO THE ATTORNEY, THROUGH THE CHAIR.
HE'S ANSWERING THE QUESTION COMMISSIONER GELIN.
COMMISSIONER GELIN INTERRUPTED THE THOUGHT PROCESS WAS THAT THERE WOULD BE THE DISCUSSION TODAY AND WOULD BE PUT ON THE NEXT ON THE AGENDA FOR WEDNESDAY AS A DISCUSSION ITEM.
BUT WE WOULD NEED TO HAVE THE INFORMATION TO READ IT, TO BE ABLE TO THOROUGHLY DISCUSS IT.
SO IF WE HAD THE INFORMATION IS THERE A REASON WHY IT SHOULD NOT HAVE BEEN IN THE BACKUP.
AND WE CAN PROVIDE THAT INFORMATION AND I WILL TAKE IT UPON MYSELF TO TO MEET WITH EACH ONE OF YOU TO DISCUSS THE RESOLUTION IN DETAIL PRIOR TO WEDNESDAY'S MEETING.
BUT THE PROBLEM IS WE AS A COMMISSION CANNOT DISCUSS ANY OF OUR CONCERNS OR IN FAVOR OF IT IN A WORKSHOP SETTING IN CASE THERE NEED TO BE CHANGES, DOESN'T NEED TO BE IN A WORKSHOP SETTING.
WE CAN DISCUSS IT AT THE MEETING COMMISSIONER GELIN YOU JUST SAID DON'T INTERRUPT.
SO WHY ARE YOU INTERRUPTING? [INAUDIBLE] ACTUALLY COMMISSIONER GELIN IS CORRECT IS WHAT WE WOULD DO IS WE WOULD TAKE THE DRAFT THAT HAS BEEN PREPARED.
WE WOULD, AS STAFF LOOK AT IT, WORK WITH EACH ONE OF YOU TO INFORM YOU OF WHAT, WHAT IT SAYS AND BRING IT TO THE AGENDA ON WEDNESDAY FOR YOU ALL TO EITHER DIRECT US TO MODIFY IT BASED UPON OUR INDIVIDUAL BRIEFINGS OR ADOPT IT AS IS AND, YOU KNOW, OR DEFER IT.
THAT THAT WAS THAT WAS MY THOUGHT PROCESS.
THANK YOU FOR SHARING THAT PART WITH US.
WE UNDERSTAND AND IN THE FUTURE, IF THERE'S A PRESENTATION BEING DONE BY A THIRD PARTY THAT IS NOT WITHIN OUR CITY AND THEY PROVIDE INFORMATION TO THE CITY COMMISSION AND ASK US TO REVIEW IT BEFORE A MEETING.
I'D APPRECIATE EVERYTHING BEING PUT IN THE BACKUP, PLEASE.
SO COMMISSIONER, YOUR STANCE, VICE MAYOR.
JUST WANT TO REVIEW EVERYTHING THAT WE'VE BEEN TALKING ABOUT.
WELL, NEXT MEETING OR THE ONE AFTER? THE ONLY PROBLEM I HAVE IS, IS THIS A NEW ITEM BEING ADDED TO THE AGENDA BEFORE WITHIN OUTSIDE THE SIX DAY PERIMETER? OR IS THIS AS A SO YES, BUT I'M OK FOR NEXT MEETING AND FOR THE RESOLUTION.
CORRECT? IS THAT WHAT YOU'RE SAYING? COMMISSIONER VICE MAYOR IT DOESN'T MATTER, TO ME.
COMMISSIONER PLACKO, YES, I'D LIKE TO SEE IT ON THE MEETING FOR THE 27TH, AND I'D APPRECIATE MR. HERRON GETTING WITH EACH OF US AHEAD OF TIME, SO WE ARE ABLE TO SEE IT AHEAD OF TIME.
WELL, WE WILL DO THAT THIS AFTERNOON.
VICE MAYOR COMMISSIONER BOLTON.
MR. HERRON, IN THE FUTURE, IF YOU HAVE INFORMATION, DO NOT WITHHOLD IT, BRING IT FORWARD SO THAT WE HAVE THE BANDWIDTH TO RESEARCH AND READ BEFORE THE INFORMATION OBVIOUSLY IS AVAILABLE AND WAS NOT PROVIDED.
IT IS NOT WHERE PAST IT, IT WAS AVAILABLE.
AND NOW WE'RE GOING TO HAVE TO TAKE TIME OUT OF OUR BUSY SCHEDULE TO MEET WITH YOU BETWEEN NOW AND WEDNESDAY TO TO REVIEW INFORMATION THAT WAS ALREADY READILY AVAILABLE AND COULD HAVE BEEN DISCUSSED AT THIS COMMISSION AND BEING ONE AND GO.
WITH THAT SAID, I'M OK WITH OCTOBER 27TH AND I'M OK WITH PROVIDING TIME TO YOU.
[01:35:06]
BUT JUST AN ABUNDANCE OF CAUTION.PLEASE PROVIDE INFORMATION THAT WAS PROVIDED TO YOU TO THE CITY COMMISSION.
THANK YOU VERY MUCH, COMMISSIONER.
AGREED THAT WE SHOULD HAVE THIS ON THE OCTOBER 27TH WITH TIME TO REVIEW AND I WOULD HOPE COMMISSIONER GOODNESS GRACIOUS TITLES TODAY JUST NOT COME INTO MY HEAD.
CITY ATTORNEY, IF YOU WOULD, WHEN YOU SEND US THE AFTER YOU SEND US THE RESOLUTION, I WOULD LIKE YOU TO GO THROUGH IT WITH THE CONCERNS THAT YOU HAVE AS OUR CITY ATTORNEY AND HOW IT AFFECTS US.
AND PLEASE GIVE THAT TO ALL OF US BEFORE MEETING WITH US.
ALL RIGHT, LADIES AND GENTLEMEN, MR. MILLER, MS. JACKSON AND MS. KAPLAN, THANK YOU FOR JOINING US TODAY.
WE WILL, I'M SURE, BE SEEING YOU WEDNESDAY EVENING.
WE WILL NOW MOVE TO ITEM NUMBER THREE.
[3. Presentation - FY2021 Budget Amendment]
PRESENTATION OF THE FY 2020 BUDGET AMENDMENT.OUR PRESENTATION WILL BE FINANCIAL SERVICES DIRECTOR CHRISTINE CAJUSTE AND BUDGET MANAGERS JEFF STREETER.
[INAUDIBLE] GOOD MORNING, [INAUDIBLE] COMMISSIONER, CHRISTINE CAJUSTE, DIRECTOR OF FINANCIAL SERVICES TODAY WE HAVE OUR SECOND BUDGET AMENDMENT FOR FISCAL YEAR 2021.
A TEMPORARY ORDINANCE TWO FOUR EIGHT FOUR FIRST READING WILL BE ON OCTOBER 27, 2021, WITH A SECOND READING AND PUBLIC HEARING ON NOVEMBER 10TH, 2021.
OUR BUDGET AMENDMENT IS GOVERNED UNDER FLORIDA STATUTE ONE SIX SIX POINT TWO FOUR ONE SUBSECTION THREE THAT STATES THAT THE BUDGET MAY BE AMENDED FROM TIME TO TIME WITH OUR LAST AMENDMENT, BE IT WITHIN 60 DAYS FOLLOWING THE END OF THE FISCAL YEAR.
THE BUDGET AMENDMENT MUST BE ADOPTED IN THE SAME FASHION AS THE ORIGINAL BUDGET WITH WITH TWO READINGS AND A PUBLIC HEARING.
IT GOVERNS INCREASES AND BUDGET AND FUNDS TRANSFER OR ALLOCATIONS BETWEEN FUNDS OR BETWEEN DEPARTMENTS IN THE GENERAL FUND.
THIS IS A SUMMARY OF THE AMENDMENT.
THE AMENDMENT IS APPROXIMATELY EIGHT POINT NINE MILLION, WHICH TAKES OUR TOTAL BUDGET FROM ONE HUNDRED EIGHTY SEVEN MILLION NINE SIXTY SIX NINE THIRTY ONE TO ONE NINETY SIX MILLION EIGHT SEVENTY NINE SIX NINETY ONE.
THE NINE MILLION DOLLAR AMENDMENT INCLUDES ITEMS THAT WERE PREVIOUSLY APPROVED BY THE COMMISSIONER DURING THE FISCAL YEAR 2021, APPROXIMATELY TWO POINT FOUR MILLION, OR TWENTY SEVEN POINT SIXTY FOUR PERCENT OF THE AMENDMENT AND MISCELLANEOUS ITEMS TOTALING APPROXIMATELY SIX POINT FOUR MILLION, WHICH IS SEVENTY TWO POINT THREE SIX PERCENT OF THE AMENDMENT.
I'M NOW GOING TO HAND IT OVER TO OUR BUDGET MANAGER WHO IS HERE WITH ME, JEFF STREETER, WHO WILL GIVE YOU THE DETAILS OF THE ITEM.
JEFF STREETER, BUDGET MANAGER FOR YOUR ECONOMICALLY RESILIENT CITY OF TAMARAC.
THE BUDGET AMENDMENT HAS THREE MAJOR COMPONENTS, AS CHRISTINE MENTIONED EARLIER, THERE YOU HAVE THE PREVIOUSLY APPROVED ITEMS, YOU HAVE YOUR MISCELLANEOUS ITEMS AND WHEN WHEN THEY ARE PART OF IT, WHEN THEY HAPPEN DURING THE YEAR, PERSONNEL ADJUSTMENTS.
SO THE FIRST OF THESE, THE FIRST GROUP OF THESE ITEMS IS THE PREVIOUSLY APPROVED ITEMS IN BASICALLY THE ITEMS IN THE BUDGET AMENDMENT ARE THE ADMINISTRATIVE HOUSEKEEPING THAT IS REQUIRED IN ORDER TO CARRY OUT ACTIONS THAT WERE APPROVED BY THE CITY COMMISSION DURING THE COURSE OF THE YEAR.
THE FIRST OF THESE IS FOR RESOLUTION 2021-36, WHERE THE COMMISSION APPROVED AN AGREEMENT WITH CNI CONSTRUCTION AND DESIGN FOR THE CONSTRUCTION OF THE TRACT 27 BOOSTER STATION.
THIS IS PROJECT UT20U, AND IN THAT AUTHORIZATION THEY APPROVED AN ADDITIONAL APPROPRIATION FOR THE PROJECT OF ONE HUNDRED AND SIXTY TWO THOUSAND FIVE SIXTY ONE, THE DOLLAR IMPACT OF THE BUDGET AMENDMENT ITEM IS ACTUALLY DOUBLE THAT BECAUSE IT'S ONE HUNDRED AND SIXTY TWO THOUSAND FIVE SIXTY ONE.
YOU'RE BUDGETING IN THE CAPITAL PROJECT, BUT YOU ALSO HAVE TO BUDGET TO TRANSFER.
THE NEXT ITEM IS RESOLUTION 2021-59, AND THAT AWARDED IFB NUMBER 21-11B
[01:40:01]
TO UNITEC INC.FOR THE NETWORK EXPANSION PHASE TWO, THE FIBER NETWORK EXPANSION PHASE TWO AUTHORIZING THE EXPANSION OF THE CITY'S FIBER NETWORK AND A TOTAL PROJECT BUDGET OF ONE POINT TWENTY SIX ZERO MILLION DOLLARS.
IN THAT, YOU ARE ALSO AUTHORIZED AN ADDITIONAL APPROPRIATION OF TWO HUNDRED AND THIRTY THREE THOUSAND FOUR HUNDRED AND SEVENTY NINE DOLLARS FOR THE PROJECT, AND THAT PROJECT IS GP22A.
IN THIS CASE, WE DID NOT HAVE TO BUDGET.
WE DIDN'T HAVE A NET INCREASE FOR THE TRANSFER BECAUSE WE WERE ABLE TO INCREASE THE TRANSFER AND OFFSET THAT WITH A REDUCTION TO CONTINGENCY.
SO THE DOLLAR IMPACT OF THIS BUDGET AMENDMENT IS ONLY THE TWO HUNDRED AND THIRTY THREE THOUSAND FOUR HUNDRED AND SEVENTY NINE DOLLARS.
THE NEXT PREVIOUSLY APPROVED ITEM IS RESOLUTION 2021-067, AND THAT'S ACCEPTING A LAND AND WATER CONSERVATION FUND GRANT FROM THE U.S.
DEPARTMENT OF INTERIOR THROUGH THE FLORIDA DEPARTMENT OF ENVIRONMENT, AND THIS WAS FOR THE SUNSET POINT PUBLIC ART PROJECT.
AND IT WAS A FOUR HUNDRED THOUSAND DOLLAR GRANT.
AND THIS WAS MONEY THAT WAS NOT BUDGETED BEFORE, SO WE'RE NOT SUBSTITUTING OUT OTHER REVENUE.
WE'RE ACTUALLY ADDING REVENUE AND EXPENDITURES TO THE PROJECT PA15C IN THE AMOUNT OF FOUR HUNDRED THOUSAND DOLLARS.
THE NEXT ITEM IS RESOLUTION 2021-075, IT AUTHORIZED THE TASK AUTHORIZATION.
WITH WALTER ZAKARIYA ASSOCIATES PLLC, TO PROVIDE PROFESSIONAL SERVICES TO PREPARE THE DESIGN OF THE CITY HALL ROOF REPLACEMENT PROJECT AND A TOTAL PROJECT BUDGET OF ONE HUNDRED AND THIRTY FIVE THOUSAND FIVE HUNDRED AND FIFTY THREE, THE CITY HALL ROOF REPLACEMENT PROJECT IS PROJECT NUMBER PW20C.
WE'RE GOING TO ACCOMPLISH THIS WITH NO BUDGETARY IMPACT.
WHAT WE DID IS PUBLIC SERVICES HAS SOME PREVIOUSLY COMPLETED CIP PROJECTS, WITH FUNDING LEFT OVER IN THEM SO WE CAN REALLOCATE THAT LEFTOVER FUNDING FROM THOSE COMPLETED PROJECTS TO PAY FOR THIS CITY HALL ROOF REPLACEMENT DESIGN.
SO THERE IS NO BUDGET, NO IMPACT HERE IN THE BUDGET AMENDMENT.
THE LAST ITEM LAST PREVIOUSLY APPROVED ITEM IS RESOLUTION 2021-077, AWARDING A CONTRACT TO MURPHY PIPELINE CONTRACTORS TO REPLACE THREE THOUSAND SIX HUNDRED LINEAR FEET OF WATER PIPE, TOGETHER WITH TEN EXISTING FIRE HYDRANTS.
AND THIS WOULD BE A LONG NORTHWEST 70TH STREET BETWEEN THE INTERSECTION OF PINE ISLAND ROAD AND NORTHWEST 70TH TO NORTHWEST 80TH AVENUE.
AND THIS IS A TOTAL PROJECT BUDGET.
OF SEVEN HUNDRED AND FIFTY TWO THOUSAND SEVEN HUNDRED AND TWELVE DOLLARS AND THIS WILL BE FUNDED USING CIAC FEES, WHICH IS CONTRIBUTIONS AND AID OF CONSTRUCTION, WHICH IS ESSENTIALLY WATER AND SEWER IMPACT FEES.
SO WE'RE USING WATER AND SEWER IMPACT FEES TO PAY FOR THIS.
WE HAVE TO TRANSFER THE MONEY FROM THE CIAC FUND.
TO THE UTILITIES RENEWAL AND REPLACEMENT FUND AND PUT IT IN THE PROJECT UT21Z.
SO IN THIS CASE, THE DOLLAR AMOUNT FOR THE BUDGET ITEM IS ACTUALLY TWO TIMES THE SEVEN HUNDRED AND FIFTY TWO THOUSAND SEVEN TWELVE.
NEXT, WE HAVE THE MISCELLANEOUS ITEMS, WHICH ARE ITEMS THAT ARE REQUIRED IN THE BUDGET AMENDMENT BASED ON INFORMATION, NEW INFORMATION THAT WE'VE GOTTEN.
DURING THE YEAR, NEW FISCAL INFORMATION THAT WE DIDN'T HAVE WHEN WE APPROVED THE BUDGET, THE FIRST IS WE ARE GOING TO NEED TO INCREASE THE FUNDING FOR LEGAL SERVICES FOR GENERAL COUNSEL CHARGE AND EXPENDED IN FISCAL YEAR 21 THAT EXCEEDED THE CITY ATTORNEY ADOPTED BUDGET.
WE FORECAST THE AMOUNT WE'RE GOING TO NEED TO COVER THE EXCESS IS ONE HUNDRED AND NINETY SIX THOUSAND SIX HUNDRED AND THIRTY.
WE ARE, HOWEVER, ABLE TO ACCOMPLISH THIS IN THE BUDGET AMENDMENT WITH NO NET INCREASE TO THE BUDGET OR THE GENERAL FUND BECAUSE WE CAN OFFSET THE INCREASE TO THE CITY ATTORNEY DEPARTMENT BUDGET WITH A DECREASE TO GENERAL FUND CONTINGENCY.
THE NEXT MISCELLANEOUS ITEM IS AN APPROPRIATE TO APPROPRIATE AND TRANSFER THE FIRST TRANCHE OF THE FIRST HALF, IF YOU WILL, OF THE FUNDING RECEIVED BY THE CITY FOR UNDER THE AMERICAN RESCUE PLAN FOR LOST REVENUE AND TO BE USED TO PAY FOR BSO POLICE
[01:45:03]
SERVICES.AND THAT IS A FIVE POINT FOUR FOUR EIGHT MILLION A ITEM.
THAT'S THE BUDGET, THE REVENUE AND THE EXPENSE.
AND THERE'S NO THERE'S NO NET INCREASE FOR THE TRANSFER.
BECAUSE WE'RE TRANSFERRING IT INTO THE GENERAL FUND AND RATHER INCREASING REVENUE IN THE GENERAL FUND, WE ACTUALLY JUST REDUCE THE APPROPRIATION FROM FUND BALANCE.
THE NEXT ITEM, MISCELLANEOUS ITEM, IS TO APPROPRIATE AND TRANSFER FUNDING NEEDED FOR THE COST INCREASE TO THE HIATUS MCNAB ROUNDABOUT PROJECT.
THIS RESULTED FROM BROWARD COUNTY TRAFFIC ENGINEERS RECOMMENDING THAT THE CITY ENLARGE THE ROUNDABOUT AND THAT COMES WITH A COST OF ONE HUNDRED AND FIFTY FOUR THOUSAND FIVE HUNDRED NINETY THREE DOLLARS.
AGAIN, THIS IS WITH NO NET INCREASE FOR THE TRANSFER BECAUSE WE CAN INCREASE THE TRANSFER OUT AND REDUCE THE GENERAL FUND CONTINGENCY RATHER THAN INCREASING REVENUE.
THE NEXT MISCELLANEOUS ITEM IS WE NEED TO INCREASE THE FUNDING FOR PERSONNEL SERVICES IN THE FIRE RESCUE FUND THAT EXCEEDED THE FIRE RESCUE DEPARTMENT'S ADOPTED BUDGET FOR THESE EXPENSES, AND WE TOOK A LOOK COLLECTIVELY AT HOW MUCH WE'D HAVE TO INCREASE PERSONNEL COSTS IN ACROSS ALL THE FIRE DIVISIONS.
IT MAINLY WAS THE COST OF THE INCREASE WERE WERE MAINLY IN THE FIRE OPERATIONS DIVISION.
BUT WE JUST WHEN WE LOOK AT HOW IF WE HAVE TO INCREASE OR DECREASE A DEPARTMENT BUDGET, WE LOOK AT THAT AS A WHOLE.
AND WE CAME UP WITH AN INCREASE OF EIGHT HUNDRED AND FORTY SIX THOUSAND ONE HUNDRED AND SEVENTY EIGHT IS GOING TO BE NEEDED FOR THAT.
SO WHAT WE DO IS WE INCREASE THE PERSONNEL SERVICE LINE ITEMS AND WE INCREASE APPROPRIATION FROM FUND BALANCE IN THE FIRE RESCUE FUND.
LAST COMPONENT IS THE PERSONNEL ADJUSTMENTS.
AND WE HAVE A ADJUSTMENT FOR ADDING A SERVICE WORKER, ONE THAT WOULD BE FOCUSED ON PREVENTING OR PREVENTING LITTER FROM GETTING INTO THE CANAL.
THIS WAS A POSITION THAT WAS PROPOSED FOR THE 2022 BUDGET.
BUT IF YOU RECALL, AT THE JULY 7, 2021 COMMISSION WORKSHOP, A CONSENSUS WAS REACHED TO MOVE THAT POSITION UP TO FISCAL YEAR 2021.
SO HERE WE'RE DOING THAT IN THE BUDGET AMENDMENT, AND IT HAS NO BUDGETARY IMPACT BECAUSE THE STORMWATER FUND HAS SUFFICIENT FUNDING TO COVER THE INCREASE OF THE COST OF THE OF THE SALARIES, WAGES AND BENEFITS.
SO TO RECAP, WE HAVE THREE MAJOR CATEGORIES OF FUNDS THAT ARE BEING IMPACTED BY THE BUDGET AMENDMENT.
THE FIRST IS THE SPECIAL REVENUE FUNDS AND THAT'S DUE TO THE OH, FUNDING THAT WE HAVE TO BUDGET FROM THE AMERICAN RESCUE PLAN.
THE INCREASE FOR THE FIRE RESCUE FUND, FOR THE PERSONNEL EXPENSES AND THE INCREASE TO THE PUBLIC ART FUND FOR THE FOUR HUNDRED THOUSAND DOLLARS FOR THE SUNSET POINT PARK PUBLIC ART PROJECT.
AND THE REST OF THOSE THAT ARE IN THE CAPITAL.
PROJECT FUNDS AND THE ENTERPRISE FUNDS.
THOSE ARE ALL TO ADD PROJECTS ADD FUNDING TO CAPITAL VARIOUS CAPITAL PROJECTS FOR A TOTAL BUDGET AMENDMENT OF EIGHT MILLION NINE HUNDRED AND THIRTEEN THOUSAND THREE HUNDRED DOLLARS.
THAT CONCLUDES MY PRESENTATION, AND CHRISTINE AND I ARE HERE TO ANSWER ANY QUESTIONS YOU MIGHT HAVE.
SEEING THAT MY COLLEAGUES HAVE NO QUESTIONS THAT I CAN TELL, VICE MAYOR, ARE YOU NOW SEEKING TO ASK A QUESTION? NO.
JUST SO EVERYBODY IS AWARE OF COMMISSIONER, BOLTON IS NOW JOINING US VIRTUALLY.
AND I SEE NO QUESTIONS FROM ANY OF MY COLLEAGUES, SO WE'RE WE'RE GOOD.
THANK YOU VERY MUCH FOR ALL YOUR HARD WORK FOR YOU AND THE WHOLE TEAM.
WE WILL TAKE A TWENTY ONE MINUTE RECESS AND WE WILL BE BACK HERE AT 12:10.
HOPEFULLY I DID MY MATH RIGHT BECAUSE I KNOW I DON'T HAVE THE TITLES RIGHT TODAY.
OH, HELLO, AND WELCOME BACK TO OUR COMMISSIONER WORKSHOP, IT IS CURRENTLY 12:12.
SORRY FOR OUR DELAY, BUT WE ARE NOW GOING TO GO BACK ON RECESS FOR A QUICK LUNCH BREAK AND WE WILL BE BACK AT 12:45 SHARP.
DO WE NEED OUR WELCOME BACK? IT IS 12:45 AND I'M NOT SURE IF WE'RE ALLOWED TO PROCEED BECAUSE WE DON'T HAVE A CITY
[01:50:03]
ATTORNEY, IS OUR CITY ATTORNEY ON THE ONLINE.IS THE CITY ATTORNEY ONLINE OR IS HE? TO CONDUCT THE MEETING IF WE HAVE A QUORUM.
CITY CLERK, WILL YOU PLEASE CALL THE ROLL? SURE.
VICE MAYOR VILLALOBOS COMMISSIONER, COMMISSIONER BOLTON IS HERE.
THANK YOU, COMMISSIONER BOLTON BOLTON COMMISSIONER GELIN.
HE'S IN CHAMBERS, HE'S IN THE BACK ROOM.
AND MAYOR GOMEZ, PRESENT, THANK YOU, COMMISSIONER.
EVERYONE IS GETTING TO THEIR SEATS.
AS SUCH, THE NUMBER FOUR PRESENTATION OF ANNUAL INSURANCE RENEWALS BY THE
[4. Presentation - Annual Insurance Renewals]
HUMAN RESOURCES DEPARTMENT IS BEING LOADED SO WE CAN BE READY TO GO.WE HAVE OUR HUMAN RESOURCES DIRECTOR LORENZO CALHOUN.
GOOD AFTERNOON, MADAM MAYOR, VICE MAYOR MEMBERS OF THE COMMISSION FOR THE RECORD LORENZO CALHOUN, DIRECTOR OF HUMAN RESOURCES, MADAM MAYOR.
I HAVE WITH ME TODAY NORA [INAUDIBLE], OUR ASSISTANT HUMAN RESOURCES DIRECTOR AND OUR FAIRLY NEW BENEFITS MANAGER, ARLENE WALSH, WHO IF YOU COULD JUST WAVE TO THE COMMISSION ARLENE THINK SHE'S SOMEWHERE BEHIND ME.
SHE WILL PROBABLY ASSIST AS WELL AND ANSWER SOME QUESTIONS.
SHE'S FAIRLY NEW BUT VERY EXPERIENCED WITH BENEFITS.
WITH YOUR PERMISSION MADAM MAYOR, WE HAVE TWO ITEMS THAT WILL BE ADDRESSED BEFORE THE COMMISSION ON WEDNESDAY NIGHT AND FOR THE PURPOSES OF OUR PRESENTATION, WE'D LIKE TO COMBINE THEM.
ONE IS TR ONE THREE SIX NINE SIX, WHICH IS THE ADMINISTRATIVE SERVICES RENEWAL, AND THE OTHER ITEM IS TR ONE THREE SIX NINE SEVEN, WHICH IS OUR STOP LOSS INSURANCE RENEWAL.
IT IS COMPRISED IN ONE SINGLE PRESENTATION.
SO IF YOU WOULD INDULGE US, WE WILL DISCUSS BOTH OF THOSE PRESENTATIONS AT ONE TIME.
AT THIS TIME, I'LL TURN IT OVER TO OUR ASSISTANT DIRECTOR OF HUMAN RESOURCES, NORA [INAUDIBLE].
TO PROVIDE YOU WITH A LITTLE HISTORY ON OUR PLAN, THE CITY MOVED TO A PARTIALLY SELF-FUNDED PLAN STRUCTURE FOR OUR MEDICAL COVERAGE IN JANUARY OF 2013.
AT THAT TIME, WE MARKETED AND SUBSEQUENTLY CONTRACTED WITH CIGNA TO PROVIDE BOTH THE ADMINISTRATIVE SERVICES, AS WELL AS THE STOP LOSS INSURANCE AT INDIVIDUAL AND AGGREGATE CLAIM LEVELS.
CIGNA HAS SERVED US WELL AS A VALUE ADDING PARTNER IN THE CITY'S MISSION TO DELIVER HIGH QUALITY AND COST EFFECTIVE BENEFITS TO EMPLOYEES SINCE THAT TIME.
WE HAVE REGULARLY REVIEWED AND CONSISTENTLY RENEWED WITH CIGNA DUE TO THEIR OVERALL VALUE AND STABILITY OF THEIR PRODUCT LINE.
HIGH UTILIZATION AND CLAIMS COST, HIGH COST SPECIALTY PHARMACY TREATMENTS, TREND AND MORE RECENTLY, IMPACT FROM A GLOBAL PANDEMIC HAVE DRIVEN PLANE COST UPWARD.
ADDITIONALLY, IN 2020, OUR BENEFIT CONSULTANT PARTNERS AT LOCKED-IN IDENTIFIED SOME AREAS THAT THOUGHT WE COULD BE IMPROVED IN A PHARMACY BENEFIT PROGRAM UNDER THEIR CONTRACT TERMS. AS A RESULT, THIS YEAR, WE MOVE FORWARD WITH A FULL MARKETING OF THE CITY'S MEDICAL PHARMACY AND OTHER RELATED LINES OF COVERAGE TO EVALUATE ALTERNATIVES FOR ADMINISTRATION OF THE CITY'S HEALTH INSURANCE PROGRAM.
THE MARKETING PROCESS WAS CONDUCTED IN THE SPRING OF THIS YEAR.
[INAUDIBLE] RECEIVED THREE RESPONSES AND HUMAN RESOURCES STAFF EVALUATED AND REVIEWED THE PROPOSALS IN DETAIL AFTER OUR REVIEW AND ANALYSIS.
WE RECOMMEND RENEWING THE CITY'S CONTRACT WITH CIGNA TO PROVIDE ADMINISTRATIVE SERVICES.
KEY RENEWAL POINTS INCLUDE A PROJECTED OVERALL TWO PERCENT INCREASE IN THE ADMINISTRATIVE SERVICES OR ASO FEES, MORE COMPETITIVE PHARMACY REBATES, CONTINUED WELLNESS AND TECHNOLOGY FUNDS.
THESE FUNDS ACTUALLY ALLOW THE CITY TO CONTINUE REFINING THE AUTOMATION OF OUR BENEFIT ENROLLMENT PROCESSES AND PROVIDE WELLNESS ACTIVITIES, SCREENINGS AND INCENTIVE REWARDS TO EMPLOYEES.
THE EMPLOYEE ASSISTANCE PROGRAM AND FLEXIBLE SPENDING ACCOUNT ADMINISTRATION
[01:55:01]
RENEWAL WILL RENEW IT.ADDITIONALLY, THE EMPLOYEE ASSISTANCE EMPLOYER HOURS ARE INCREASING FROM 6 TO 12 PER YEAR.
ELIGIBILITY HAS BEEN EXTENDED TO EMPLOYEES, DOMESTIC PARTNERS AND THEIR DEPENDENTS ALSO IN 2022 GINGER, IT'S A NEW MENTAL HEALTH CARE PROGRAM, WILL BE ROLLED OUT TO EMPLOYEES.
THIS PROGRAM OFFERS 24/7 MENTAL HEALTH CARE THROUGH TEXT BASED CHATS, SELF-GUIDED LEARNING ACTIVITIES AND VIDEO BASED THERAPY.
IN 2020, WE ESTABLISHED TWO DISTINCT MEDICAL PLAN DESIGN OFFERINGS AN OPEN ACCESS NETWORK ONLY HMO PLAN AND A LOWER COST HIGH DEDUCTIBLE HEALTH PLAN WITH A HEALTH REIMBURSEMENT ACCOUNT, BOTH WITHIN NETWORK AND OUT-OF-NETWORK COVERAGE SERVICES.
WE HAVE CONTINUED TO REFINE THE STRUCTURE SINCE THAT TIME.
THIS YEAR, WE ARE RECOMMENDING CHANGES TO THE OPEN ACCESS PLANS, DEDUCTIBLE AND ANNUAL OUT-OF-POCKET COST LEVELS AS ILLUSTRATED IN THE TABLE.
WE ARE RECOMMENDED INCREASING THE ANNUAL DEDUCTIBLE FROM 300 INDIVIDUALS, 600 FAMILY TO 500 INDIVIDUAL 1000 FAMILY AND INCREASING THE ANNUAL OUT-OF-POCKET LIMIT FROM 2000 INDIVIDUAL 4000 FAMILY TO 3000 INDIVIDUAL 6000 FAMILY.
THERE ARE NO CHANGES RECOMMENDED TO THE HIGH DEDUCTIBLE PLAN WITH THESE CHANGES.
OUR PLANS CONTINUE TO BE COMPETITIVE WITH THE MARKET AND GIVE OUR EMPLOYEES AND THEIR FAMILIES CHOICES BASED ON THEIR INDIVIDUAL RISK TOLERANCE.
IN 2020, THE CITY REVISED THE EMPLOYEE COST SHARE STRUCTURE FOR THE HMO OPEN ACCESS PLAN AND INTRODUCED A NEW COST SHARE STRUCTURE FOR THE HIGH DEDUCTIBLE PLAN.
THE HMO PLANS EMPLOYEE COST SHARES 12 PERCENT FOR EMPLOYEE ONLY AND 25 PERCENT FOR THE DEPENDENT TIERS.
THE HIGH DEDUCTIBLE HEALTH PLANS EMPLOYEE COST SHARE IS SEVEN PERCENT AND 20 PERCENT FOR THE DEPENDENT TIERS.
THE TABLE ON THIS SLIDE ILLUSTRATES THE MONTHLY PREMIUMS FOR BOTH PLANS.
THERE ARE NO CHANGES TO THE COST SHARE STRUCTURE.
HOWEVER, WE HAVE PROPOSED A 7 PERCENT INCREASE TO THE HMO PLANS PREMIUM TIERS AS REFLECTED IN THIS TABLE.
FOR EXAMPLE, AN EMPLOYEE ELECTING EMPLOYEE ONLY COVERAGE UNDER THE HMO PLAN WILL SEE A $6 PER MONTH INCREASE IN THEIR PREMIUMS BEGINNING JANUARY.
LIKEWISE, AN EMPLOYEE WITH FAMILY COVERAGE WILL SEE A $33 A MONTH INCREASE IN THEIR COVERAGE COSTS.
THE HIGH DEDUCTIBLE HEALTH PLAN PREMIUMS WILL REMAIN THE SAME FOR PLAN YEAR 22, AND THE CITY WILL CONTINUE THE ESTABLISHED HEALTH REIMBURSEMENT ACCOUNT CONTRIBUTIONS TO THE HIGH DEDUCTIBLE HEALTH PLAN TIERS.
ALSO TO NOTE TO NOTE THE DOMESTIC PARTNER RATES WILL BE THE SAME AS RATES FOR SPOUSE CHILDREN WITH THE APPLICABLE TAX IMPLICATIONS.
THE STOP LOSS INSURANCE MARKET CONTINUES TO HARDEN AS WE NAVIGATE THE IMPACTS OF THE GLOBAL PANDEMIC.
SPECIALTY PHARMACY AND COSTLY TREATMENTS LIKE GENE THERAPY WHEN ASSESSING AN EMPLOYER'S FUTURE PROJECTED PLAN COSTS, STOP LOSS CARRIERS EVALUATE THE HISTORICAL PLAN, PERFORMANCE, MEMBER DEMOGRAPHICS AND RISK FROM ONGOING CLAIMANTS.
THIS PAST YEAR, [INAUDIBLE] MARKETED OUR STOP LOSS INSURANCE COVERAGE, RECEIVING QUOTES FROM FOUR CARRIERS.
AFTER REVIEW, WE DETERMINED THAT CIGNA'S PROPOSAL AGAIN PROVIDES THE CITY WITH THE MOST COST EFFECTIVE PROGRAM AND INCLUDES A LEVEL OF REINSURANCE PROTECTION THAT IS APPROPRIATE FOR OUR PLAN.
ATTACHMENT POINTS WERE ESTABLISHED AT TWO HUNDRED AND FIFTY THOUSAND FOR SPECIFIC INDIVIDUAL CLAIMS AND SEVEN POINT EIGHT MILLION AS AN AGGREGATE LEVEL FOR PLAN YEAR 22 CLAIM LEVELS BEYOND THOSE POINTS.
THE CITY'S PLAN WILL BE FULLY REIMBURSED BY CIGNA.
THE TOTAL ANTICIPATED ADMINISTRATIVE COST OF THE CITY'S HEALTH INSURANCE PROGRAM, INCLUDING THE STOP LOSS INSURANCE PREMIUM, IS APPROXIMATELY SEVEN HUNDRED SIXTY TWO THOUSAND.
THE TOTAL ADMINISTRATIVE COSTS PLUS ANTICIPATED CLAIMS THAT FIVE POINT NINE MILLION RESULT IN A PROJECTED SIX POINT SIX MILLION IN PLAN COSTS FOR PLAYING YEAR TWENTY TWO.
WE HAVE NEGOTIATED WITH CIGNA TO PROVIDE THE STOP LOSS INSURANCE AT AN OVERALL PREMIUM INCREASE OF THIRTEEN PERCENT FOR PLAN YEAR 2022.
TO SUMMARIZE THE ADMINISTRATIVE SERVICE AND STOP LOSS RENEWAL, OUR RECOMMENDATION IS TO RENEW WITH CIGNA EFFECTIVE JANUARY 1ST, 2022 THE PHARMACY MEDICAL ADMINISTRATION RENEWS AN OVERALL TWO PERCENT INCREASE WITH A THREE PERCENT ESCALATOR IN 2023.
STOP LOSS RENEWS AT AN OVERALL THIRTEEN PERCENT INCREASE, MAINTAINING THE CURRENT TWO HUNDRED AND FIFTY THOUSAND INDIVIDUAL ATTACHMENT POINTS POINT IN CASE OF FUTURE MARKET HARDENING.
THE EMPLOYEE ASSISTANCE PROGRAM SERVICES.
[02:00:02]
HAVE A 24 MONTH RENEWAL WITH A ZERO PERCENT WAGE RATE CHANGE, HOWEVER, WE'RE INCREASING THE EMPLOYER HOURS FROM 6 TO 12 HOURS PER YEAR.FSA ADMINISTRATION CONTINUES AT A ZERO PERCENT RATE CHANGE FOR 24 MONTHS, AND OUR WELLNESS FUNDS WILL CONTINUE, WITH CIGNA DESIGNATING SEVENTY FIVE THOUSAND TOWARD APPROVED BENEFIT TECHNOLOGY AND WELLNESS INITIATIVES.
ALSO TO NOTE, WE ARE IN OUR SECOND YEAR OF A TWO YEAR AGREEMENT WITH CIGNA FOR SUPPLEMENTAL VISION AND DENTAL COVERAGE IS THIS YEAR'S CIGNA HAS EXTENDED THE CURRENT RATE FOR BOTH OF THESE PLANS FOR AN ADDITIONAL YEAR THROUGH DECEMBER 31ST OF 2023.
WE HAVE ALSO EXTENDED ELIGIBILITY IN THESE PLANS TO INCLUDE EMPLOYEES, DOMESTIC PARTNERS AND THEIR DEPENDENTS.
AND THIS CONCLUDES OUR PRESENTATION, AND WE'RE NOW HAPPY TO ADDRESS ANY QUESTIONS YOU MAY HAVE.
SO ON BEHALF OF THE COMMISSION, THANK YOU VERY MUCH YOU AND YOUR TEAM FOR ALL YOUR HARD WORK.
MOVING RIGHT ALONG NOW WE'RE GOING TO NUMBER FIVE PRESENTATION REGARDING OF
[5. Presentation - Annual Building Department Report/Activity 510 ISO]
OUR ANNUAL BUILDING DEPARTMENT REPORT ACTIVITY 510 ISO, PLEASE.PRESENTATION WILL BE BY OUR CHIEF BUILDING OFFICIAL, GEORGE FOLLES.
GOOD AFTERNOON, MAYOR AND VICE MAYOR, COMMISSIONERS GEORGE FOLLES CHIEF BUILDING OFFICIAL, IT'S THE COMMUNITY RATING SYSTEM OF CRS ANNUAL PROGRESS REPORT.
THE CRS ANNUAL PROGRESS REPORT, TAMARAC HAS BEEN A PARTICIPANT IN THE NFIP SINCE 1992, THE CITY'S PRIORITY HAS BEEN REDUCING THE RISK OF FLOOD IN THE COMMUNITY.
IN 2011, THE CITY RECEIVED THE CLASS SIX IN THE CRC RESIDENTS WHO LIVE IN THE SPECIAL FLOOD HAS.
THE AREA HAS DETERMINED BY FEMA, RECEIVES A 20 PERCENT DISCOUNT ON THEIR PREMIUM ON THEIR NFIP FLOOD INSURANCE POLICIES.
IN AUGUST 2014, NEW FIRMS MAPS APPROVED BY FEMA FOR BROWARD COUNTY.
RIGHT NOW, WE ARE IN OUR RECERTIFICATION PERIOD RIGHT NOW, GOING THROUGH IT NOW.
WE FOUND OUT ON THE ANNUAL PROGRESS REPORT A CHART OF THE FLOOD INSURANCE POLICIES IN 2021 FOR OUR RESIDENTS.
WE HAVE SIX THOUSAND TWO HUNDRED AND FIFTY FIVE HOMES WHO HAVE A FLOOD OF FLOOD INSURANCE POLICY.
THEIR AVERAGE PREMIUMS THREE HUNDRED AND NINETEEN DOLLARS SINCE WE'RE A CLASS SIX AVERAGE SAVINGS PER HOUSEHOLD WAS SEVENTY ONE, AND THE CHART SHOWS THE DIFFERENT TYPES OF CLASSIFICATIONS, SPECIAL FLOOD [INAUDIBLE] AREA AND ZONE AND ONE PREFERRED RISK POLICIES.
AND HOW MUCH DO WE SAVE? AND UNFORTUNATELY, THERE IS NO SAVINGS FOR THE PRP POLICIES.
CRSANNUAL PROGRESS REPORT, WE HAVE PREVENTED THE ACTIVITIES BY THE PUBLIC SERVICE DEPARTMENT, WE HAVE WATERWAY MAINTENANCE AND INSPECTIONS, PUMP STATIONS, MAINTENANCE AND INSPECTIONS, STORMWATER AND CATCH BASINS, MAINTENANCE, STREET SWEEPING PROGRAMS AND THE CULVERT MAINTENANCE MAINTENANCE CLEANING PROGRAM, AND IT'S A CITYWIDE EFFORT TO CONTINUE WITH THE POLICIES FOR FLOOD.
TWO STRUCTURAL PROGRESS PROGRESS PROGRAMS, BY THE PUBLIC SERVICE DEPARTMENT, CITYWIDE CULVERT AND THE HEAD WATER IMPROVEMENT PHASE SIX AND THE C-14 CANAL EROSION CONTROL PROJECT.
OUTREACH PROJECTS BY THE BUILDING DEPARTMENT, WE HAVE FLOOD PROTECTION BROCHURE MAILED BIANNUALLY, WE HAVE ELEVATION CERTIFICATES, INFORMATION AVAILABLE ONLINE, OR THEY CAN CALL UP TO FIND OUT INFORMATION.
WE PROVIDE FIRM INFORMATION BY EMAILS OR PHONE CALLS.
WE COMMUNICATE WITH REPETITIVE LOSS PROPERTIES.
WE HAVE PUBLIC INFORMATION TO HOMEOWNERS ASSOCIATION THROUGH MEETINGS, CITY NEWSLETTERS, INFORMATIONAL BROCHURES OR EMAILS.
AND WE HAVE PROGRAM FOR PUBLIC INFORMATION COMMITTEE.
I FINISHED MY SHORT PRESENTATION, DO I HAVE ANY QUESTIONS? SEEING THAT THERE ARE NO QUESTIONS, THANK YOU VERY MUCH FOR YOU AND YOUR TEAM'S HELP AND ASSISTANCE.
BELIEVE IT OR NOT, WE'RE UP TO NUMBER SIX.
[6. Presentation - City Commission Initiatives and PIO Support]
PRESENTATION, CITY COMMISSION INITIATIVES, AND PIO SUPPORT.THIS PRESENTATION IS BY THE CITY MANAGER'S OFFICE AND THE PUBLIC INFORMATION OFFICE.
GOOD AFTERNOON, MAYOR AND COMMISSIONERS, I'M LAURA [INAUDIBLE], ASSISTANT TO THE CITY MANAGER FOR THE RECORD.
THANK YOU FOR ALLOWING ME TO BE HERE TODAY TO DISCUSS WITH YOU THE PROPOSED
[02:05:01]
COMMISSION INITIATIVES POLICY.YOU HAVE ASKED US TO BRING BACK SOMETHING FOR YOU.
SO YOU'VE ASKED US TO BRING BACK A POLICY TO YOU AND SPECIFICALLY, COMMISSIONER BOLTON HAS ASKED FOR ADDITIONAL CLARITY WHEN IT COMES TO TIME FRAMES.
SO TODAY WE'RE HERE TO TALK ABOUT THE DRAFT POLICY AND THE AIM FOR THIS POLICY ARE BACK.
ACTUALLY, WE'RE TRYING TO ACCOMPLISH A COUPLE OF THINGS WITH THIS DRAFT POLICY.
SO ONE IS TO PROVIDE PARAMETERS FOR COMMUNICATION THAT WILL HELP STAFF SUCCESSFULLY IMPLEMENT YOUR INITIATIVES.
WE TRY TO PROVIDE YOU WITH FORMS THAT SERVE AS TOOLS SO THAT YOU CAN PROVIDE STAFF WITH DIRECTIONS AND DETAIL AS NEEDED TO IMPLEMENT YOUR INITIATIVES.
AND OUR GOAL WAS TO KEEP THOSE FORMS SIMPLE BUT COMPREHENSIVE TO PROVIDE ADDITIONAL SUFFICIENT DETAIL.
AND FINALLY, WE WANT TO MAKE SURE THAT WE PROPERLY ACCOUNT FOR INITIATIVE EXPENDITURES AND THAT WE KEEP YOU UPDATED ON YOUR BALANCES ALONG THE WAY.
SO THIS IS JUST A RECAP, INITIATIVES ARE BASICALLY ANY ACTIVITIES THAT ARE INITIATED, ORGANIZED OR FACILITATED BY THE MEMBERS OF THE CITY COMMISSION TO FACILITATE COMMUNITY ENGAGEMENT AND COMMUNICATION.
AND THESE INCLUDE ANY NUMBER OF EVENTS OR ACTIVITIES OR MEETINGS.
THEY CAN INCLUDE EVENTS ORGANIZED IN PARTNERSHIP OF OTHER ORGANIZATIONS.
THEY CAN INCLUDE REQUESTS ON BEHALF OF NONPROFIT ORGANIZATIONS FOR CITY RESOURCE USAGE AND BASICALLY ANY ACTIVITY THAT REQUIRES STAFF TIME OR CITY RESOURCES, EVEN IF THEY TAKE PLACE OUTSIDE OF CITY FACILITIES.
SO THESE ARE JUST SOME EXAMPLES OF INITIATIVES.
OBVIOUSLY, WE CANNOT COME UP WITH A COMPREHENSIVE, EXHAUSTIVE LIST.
YOU'RE VERY CREATIVE AS YOU MEET WITH COMMUNITY AND YOU LEARN THEIR NEEDS AND YOU LEARN WHAT NEEDS TO BE ADDRESSED.
YOU INNOVATE AND YOU COME UP WITH THE WAYS TO RESPOND TO THOSE NEEDS, WHICH IS WHY THE INITIATIVE ACCOUNTS WERE FIRST PUT IN PLACE SO THAT YOU CAN BE CREATIVE IN ADDRESSING THE EMERGING NEEDS.
SO BASICALLY, THOSE EVENTS OR ACTIVITIES OR INITIATIVES FALL WITHIN FOUR CATEGORIES IN GENERAL EVENTS AND MEETINGS, AND THAT CAN INCORPORATE ANYTHING FROM SPECIAL EVENTS, ANY SPORTS RELATED EVENTS, ANY RECEPTIONS, SPECIAL PRESENTATIONS, PANELS, ROUNDTABLES, TRADE SHOW EVENTS, VIRTUAL EVENTS, ANY KIND OF MEETING OR GATHERING.
THE INITIATIVES INCLUDE INDIVIDUAL COMMISSION MEMBER COMMUNICATIONS WITH THE PUBLIC THAT CAN BE PRESS RELEASES, ANY SIGNS ADS, BANNERS, FLIERS, PHOTOS, VIDEOS, MAILINGS, YOU NAME IT.
THEY ALSO INCLUDE ANY OTHER ACTIVITIES THAT SERVE A PUBLIC PURPOSE.
FOR EXAMPLE, YOU KNOW, WHEN WE HAD COVID, SOME OF YOU DID MASK GIVEAWAYS JUST SERVE THE PUBLIC.
YOU KNOW, IT CAN INCLUDE FOOD GIVEAWAYS TO TO SERVE THOSE WHO ARE IN NEED.
AND FINALLY, INITIATIVE ACCOUNTS COVER INCIDENTAL CITY COMMISSION EXPENDITURES.
SO, FOR EXAMPLE, IF YOU MEET A CONSTITUENT FOR COFFEE TO TALK ABOUT THEIR CONCERNS IN THE COMMUNITY OR ORDERING OFFICIAL CITY SHIRTS WITH THE CITY LOGO.
TO IMPLEMENT THE INITIATIVE SUCCESSFULLY, THE POLICY PROPOSES A NUMBER OF STEPS.
THE FIRST STEP, AS WITH ANYTHING THAT WE DO IN A CITY, STARTS WITH THE BUDGET YOU PLAN AND YOU DETERMINE WHAT WILL BE THE FUNDS ALLOCATED FOR INITIATIVES IN THE ANNUAL CITY BUDGET.
ONCE WE HAVE THE FUNDS AND YOU HAVE AN IDEA OF WHAT YOU'D LIKE TO ACCOMPLISH, WE ASK THAT YOU ADVISE STAFF, YOUR COLLEAGUES, AS WELL AS INFORM THE PUBLIC OF WHAT INITIATIVES YOU HAVE COMING UP IN THE NEXT QUARTER AT THE PUBLIC COMMISSIONER WORKSHOP.
AND THE GOAL FOR THIS IS REALLY TO MAKE THIS INFORMATION PUBLIC AND TO ALSO PROVIDE YOU WITH A PUBLIC FORUM IN CASE SEVERAL OF YOU WOULD LIKE TO, YOU KNOW, COMMEMORATE THE SAME OCCASION OR PULL YOUR RESOURCES TO DO EVENTS TOGETHER AND SUPPORT EACH OTHER'S EVENTS.
IF YOU HAVE A VENDOR LIST THAT YOU'D LIKE TO USE OR IF YOU HAVE A PARTNER ORGANIZATION, IT IS IMPORTANT THAT PROPER INFORMATION IS COLLECTED ON THOSE VENDORS AND PARTNERS TO ENABLE US TO ENABLE US TO WORK WITH THEM EFFECTIVELY.
THEN ONCE YOU HAVE THAT INFORMATION, WE ASK THAT YOU SUBMIT THE RESOURCE USAGE APPLICATION FORM.
THE FORM IS WE'LL TALK ABOUT IT A LITTLE BIT LATER SO THIS FORM, ALONG WITH THE
[02:10:03]
VENDORS AND PARTNERS, LIST FORM SHOULD BE SUBMITTED TO THE CITY MANAGER'S OFFICE.AND ONCE YOU DO THAT, THE CITY MANAGER'S OFFICE WILL ROUTE IT THROUGH APPROPRIATE DEPARTMENTS AND HELP PUT THE TEAM TOGETHER TO ASSIST YOU WITH IMPLEMENTING YOUR INITIATIVES.
SO AS PART OF IMPLEMENTATION, IT IS IMPORTANT THAT WE COMMUNICATE WE HAVE A TWO WAY COMMUNICATION.
THIS INCLUDES, YOU KNOW, COMMUNICATION WITH RISK MANAGEMENT TO MAKE SURE THAT ALL THE WAIVERS AND ALL THE INSURANCES ARE IN PLACE.
AND YOU KNOW, WE WANT TO MAKE SURE THAT WE COMMUNICATE ALONG THE WAY AND RECEIVE YOUR APPROVALS.
YOU KNOW, WHETHER WE'RE SELECTING VENDORS OR PURCHASING THINGS FROM YOUR INITIATIVE ACCOUNT THAT WE GET PROPER APPROVALS FROM YOU.
WE'LL ALSO COMMUNICATE WITH YOU IF THERE IS ANY STAFF OVER TIME REQUIRED TO IMPLEMENT THE INITIATIVE AND WE'LL PROPOSE ALTERNATIVES IF WE RUN INTO ANY LOGISTICAL CHALLENGES OR SOMETHING PROVES NOT TO BE FEASIBLE.
SO AGAIN, TWO WAY COMMUNICATION IS KEY.
IT IS ALSO IMPORTANT THAT YOUR LIAISONS ARE AN INTEGRAL PART OF THE IMPLEMENTATION.
SO IT'S IMPORTANT THAT THEY ATTEND THE PLANNING MEETINGS AND ORGANIZATIONAL MEETINGS, AND THAT THEY COMPLETE THEIR ASSIGNMENTS AS AS DIRECTED BY STAFF.
SO REALLY, OUR GOAL WITH THE POLICY IS TO MAKE SURE THAT WE WORK AS A TEAM TO SUCCESSFULLY IMPLEMENT AND ACCOMPLISH THE THINGS YOU'RE TRYING TO ACCOMPLISH.
SO ONCE, ONCE THAT'S DONE, STAFF AGAIN COMMUNICATING WITH YOU WILL COMPLETE THE EXPENSE REPORT TO MAKE SURE AGAIN THAT YOUR ACCOUNTS ARE UP TO DATE AND THAT YOU KNOW WHERE YOUR ACCOUNT EXPENDITURES ARE GOING TO.
AND IF YOU HAPPEN TO WORK DIRECTLY WITH VENDORS THAT YOU PAY DIRECTLY OR PURCHASE ANY SUPPLIES FOR YOUR INITIATIVES.
YOU KNOW, AT THIS POINT, YOU WOULD SUBMIT YOUR REIMBURSEMENT REQUEST FORMS. SO AS MENTIONED BEFORE, WE DEVELOPED THE FORMS TO SERVE AS TOOLS TO HELP YOU COMMUNICATE WITH STAFF WHAT YOUR EXPECTATIONS ARE.
AND IT'S IMPORTANT FOR US TO KNOW THE EXPECTATIONS FOR ANY PHASE OF THE PROJECT BEFORE THE EVENT, DURING THE EVENT, AFTER THE EVENT, BECAUSE THEY WILL REQUIRE DIFFERENT RESOURCES AND MIGHT REQUIRE DIFFERENT STAFF OR DIFFERENT SUPPLIES AND NOT ALL INITIATIVES ARE EQUAL.
YOU KNOW, SOME WILL REQUIRE MORE MORE CONTRIBUTIONS IN ADVANCE.
FOR EXAMPLE, IF YOU'RE JUST DOING A VIRTUAL PANEL USING THE CITY'S EXISTING TOOLS, YOU KNOW, THEN STAFF WOULD PROBABLY DO MORE COORDINATION AHEAD OF TIME.
BUT ONCE IT STARTS, YOU KNOW, IT'S BASICALLY JUST [INAUDIBLE] AND PROBABLY CAN TAKE IT FROM THERE.
BUT IF IT'S A BIGGER EVENT, FOR EXAMPLE, LIKE CITIES, TURKEY TROT, IT'S ALL HANDS ON DECK AT ANY PHASE OF THE PROCESS BEFORE, DURING OR AFTER.
SO REALLY, THE FORMS ARE THERE TO PROVIDE US WITH SUFFICIENT INFORMATION, EVEN THINGS.
FOR EXAMPLE, IF YOU HAVE A MEETING AND YOU PROVIDE SNACKS, YOU KNOW, WHEN WE HAVE LEFTOVERS, YOU KNOW, WHAT WOULD YOU LIKE US TO DO WITH THOSE? YOU KNOW, WHERE WOULD YOU LIKE US TO DELIVER WHAT'S LEFT? SO AGAIN, YOU KNOW, THE MORE DETAIL WE CAN HAVE, THE BETTER.
YOU KNOW, WE'LL NEED THE SET UP PLANS FOR THE ROOM.
WE'LL NEED, YOU KNOW, TO KNOW WHAT EQUIPMENT YOU NEED, WHAT STAFF SUPPORT YOU'LL NEED.
WHAT ARE THE BUDGET LIMITS THAT YOU'D LIKE US TO STAY UNDER? YOU KNOW, THE LIST OF VENDORS, THE LIST OF PARTNERS AND THEIR INFORMATION AND AND THINGS OF THAT NATURE.
AND JUST PLEASE NOTE THAT THE FORMS AND THE STEPS ARE NOT REQUIRED FOR ONE TIME INITIATIVES, SO OBVIOUSLY YOU CANNOT PLAN IN ADVANCE THAT YOU'RE GOING TO TAKE YOUR CONSTITUENTS OUT FOR COFFEE, YOU KNOW, NEXT QUARTER.
SO THAT'S OBVIOUSLY NOT SOMETHING YOU WOULD HAVE TO ANNOUNCE PUBLICLY AT THE WORKSHOP OR SUBMIT A FORM FOR OR IF YOU'RE WORKING ON YOUR COMMUNICATIONS PUBLISHING A NEWSLETTER, YOU KNOW, AND THAT DOESN'T REQUIRE STAFF TIME OR ANY USAGE OF CITY FACILITIES.
YOU KNOW, YOU JUST DO WHAT YOU NEED TO DO AND WHETHER, YOU KNOW, SEND US INFORMATION TO PROCESS THE INVOICES OR SUBMIT THE REIMBURSEMENT.
SO THOSE THINGS, YOU KNOW, BASICALLY THEY DO NOT REQUIRE ADVANCE NOTICE OR MOST OF THOSE STEPS THAT WE TALKED ABOUT.
BUT FOR ANY EVENT OR MEETING THAT REQUIRES COORDINATION STAFF TIME ACCESS TO CITY FACILITIES, WE'D LIKE YOU TO SUBMIT THE FORM FOR THOSE THINGS WHERE IT'S SIMPLY A REIMBURSEMENT.
THEN YOU JUST SUBMIT THE REIMBURSEMENT.
YOU KNOW, PLEASE MAKE SURE YOU'RE VERY WELL FAMILIAR WITH THE PROCESS.
YOU WE'LL NEED THE RECEIPTS, THE INVOICES AND THE BACKUP TO PROCESS IT AND YOU'RE ALSO FAMILIAR THAT WE CANNOT REIMBURSE TAXES PAID BECAUSE THE CITY IS TAX EXEMPT.
SO WOULD THOSE THINGS THAT ARE SOME TIMEFRAMES TO KEEP IN MIND ONE, YOU KNOW, IN
[02:15:05]
TERMS OF INTRODUCING YOUR INITIATIVE TO THE PUBLIC AND TO EACH OTHER IN ORDER TO HAVE A DISCUSSION, WE ASK THAT THAT'S DONE IN ADVANCE.SO LET'S SAY IF YOU WERE INTRODUCING YOUR UPCOMING INITIATIVES TODAY.
YOU KNOW, WE'D PREFER THAT YOU INTRODUCE INITIATIVES THAT ARE COMING UP TWO MONTHS OUT OR OR LATER IN TERMS OF SUBMISSION OF THE FORMS WITH THE VENDORS LIST AND THE INITIATIVE RESOURCE APPLICATION FORM.
MOST OF THOSE WE'D LIKE SUBMITTED 120 DAYS IN ADVANCE TO PROVIDE FOR PROPER PLANNING.
PROMOTION OF THE INITIATIVES AND REALLY PUTTING ALL THE THINGS TOGETHER INVOLVED IN MAKING A SUCCESSFUL INITIATIVE.
FOR SIMPLER THINGS, FOR EXAMPLE, FACILITY USAGE REQUEST, IF THERE IS A PARTNER ORGANIZATION AND THEY'RE REALLY PROVIDING EVERYTHING THAT'S NEEDED AND, YOU KNOW, SET UP ANY, ANY SUPPLIES ANYTHING THAT'S INVOLVED IN THE INITIATIVE.
WE WOULD STILL ASK ABOUT THOSE FORMS ARE SUBMITTED 45 DAYS IN ADVANCE JUST BECAUSE OUR FACILITIES, YOU KNOW, UNDER NORMAL CIRCUMSTANCES, ARE BUSY.
SO IF WE NEED TO WORK OUT ALTERNATIVE DATES AND ARRANGEMENTS, YOU KNOW, WE'D LIKE JUST A LITTLE BIT NOTICE TO BE ABLE TO RESERVE THE FACILITIES AT THE TIMES THAT WORK FOR EVERYBODY AND FOR SIMPLER THINGS.
YOU KNOW, IF YOU JUST WOULD LIKE TO RESERVE A CONFERENCE ROOM FOR A MEETING WITH A GROUP OF CONSTITUENTS OR[INAUDIBLE] PRESIDENTS OR OR IF YOU'D LIKE TO DO THE VIRTUAL PANEL WITH CITY STAFF AS EXPERTS, THOSE THOSE CAN BE PROBABLY DONE IN THE 30 DAY NOTICE.
BUT KEEP IN MIND, IF YOU'RE DOING A VIRTUAL PANEL WHERE YOU'RE INVITING PEOPLE TO BE EXPERTS FROM OTHER ORGANIZATIONS, THAT WOULD PROBABLY NEED A LITTLE MORE NOTICE120 DAY NOTICE WOULD BE BEST BECAUSE WE WOULD HAVE TO COORDINATE THE CALENDARS FROM INDIVIDUALS FROM DIFFERENT AGENCIES.
AND FINALLY, REIMBURSEMENT SHOULD BE SUBMITTED WITHIN 30 DAYS FROM THE DATE OF EXPENDITURE.
AGAIN, TO MAKE SURE THAT WE PROPERLY ACCOUNT FOR INITIATIVE EXPENDITURES.
ALL EXPENDITURES ASSOCIATED WITH INITIATIVES WILL BE CHARGED TO THE INITIATIVE ACCOUNT OF THE SPONSORING MEMBER OF THE CITY COMMISSION THAT INCLUDES THINGS LIKE STAFF OVERTIME, REFRESHMENTS, SUPPLIES, ANY EXPERT OR SPEAKER FEES, FURNITURE, EQUIPMENT, RENTALS, PERMITS, IF THERE'S BSO DETAIL REQUIRED, ANY MARKETING EXPENDITURES AND ANYTHING ELSE THAT DEALS WITH INITIATIVES.
POLICY ENCOURAGES YOU TO SEEK OUT THE CITY FACILITIES OR PARTNERSHIPS FOR FREE USE OF SPACE.
AND, YOU KNOW, CITY PARKS, OUR OUR CONFERENCE ROOMS, SHELTERS, OUR COMMUNITY CENTER, OUR RECREATION CENTER, ARE ALL AVAILABLE TO YOU FOR FOR PUBLIC PURPOSE USE FREE OF CHARGE.
BUT IF YOU'D LIKE YOU THINK YOUR INITIATIVE WILL BE BETTER SERVED AT ANOTHER OUTSIDE VENUE OR COLONY WEST THOSE ORGANIZATIONS THAT CHARGE FEES FOR FOR INITIATIVES, THOSE FEES WOULD BE CHARGED THE INITIATIVE ACCOUNT.
SO WITH THAT, I'LL OPEN IT UP FOR ANY QUESTIONS.
PERTAINING TO THE POLICY AND THEN [INAUDIBLE] WILL FOLLOW WITH SPECIFIC PIO RELATED NEEDS THAT YOU HAVE PERTAINING TO THESE INITIATIVES.
I HAVE COMMISSIONER PLACKO ON DECK GO AHEAD.
AND THEN COMMISSIONER GELIN WILL BE NEXT.
HOW ARE WE BEING CHARGED FOR STAFF TIME? SO IT'S ONLY OVER TIME THAT WOULD BE CHARGED PER POLICY IF IT'S REGULAR STAFF TIME.
IT'S, YOU KNOW, IT'S A WE'RE JUST ABSORB IT AS PART OF OUR DAILY RESPONSIBILITIES.
OK, AND OVER TIME WOULD BE AFTER FIVE O'CLOCK, SIX O'CLOCK, SEVEN O'CLOCK, WHAT IT WOULD DEPEND ON THE POSITION.
SO FOR EXAMPLE, WITH PARKS AND RECREATION OR PUBLIC SERVICES, IT'S IT DEPENDS, YOU KNOW, IF WE'RE ABLE TO ACCOMMODATE IT WITH STAFF WHO ARE REGULARLY SCHEDULED TO WORK ON THOSE DAYS? YES, BUT IF WE HAVE SOMEBODY, LET'S SAY FACILITIES COME IN AND OPEN UP CITY HALL AND STAY, YOU KNOW, FOR AN EVENT, YOU KNOW, THAT WOULD BE OVER TIME.
OK, AND HOW DO WE KNOW WHAT THOSE CHARGES ARE IF WE'RE TRYING TO BUILD A BUDGET FOR AN EVENT? STILL.
[02:20:02]
THAT'S THE PART WHERE THE COMMUNICATION COMES IN, YOU KNOW, ONCE WE GET THE FORM AND WE UNDERSTAND THE EXPECTATIONS, THEN WE'LL OBVIOUSLY INVOLVE YOU [INAUDIBLE] CONVERSATION AND WE'LL LET YOU KNOW.OK, SO THIS WILL NEED, YOU KNOW, THIS PERSON TO COME IN AFTER HOURS OR THIS WILL NEED A CREW TO COME IN AFTER HOURS AND WE'LL WE'LL LET YOU KNOW.
OK, BUT ISN'T THAT SORT OF AFTER THE FACT, IF I'M TRYING TO BUILD THE BUDGET AROUND X DOLLARS AND THAT'S AN UNKNOWN.
THEN WHEN YOU COME BACK TO ME, IT MAY NOT ALLOW ME TO PURSUE THIS THIS INITIATIVE.
SO APART OF THAT, I GUESS, IS, YOU KNOW, WHEN WE'RE TALKING ABOUT THE STEP OF IMPLEMENTATION AND COMMUNICATION IS, YOU KNOW, THEN.
IT'S STAFFS RESPONSIBILITY TO COME BACK AND KIND OF GIVE YOU ALTERNATIVES TO IN CASE THERE'S NOT SUFFICIENT FUNDS.
WE'RE OPEN TO SUGGESTIONS, OBVIOUSLY, IF IF YOU'D LIKE TO RUN ANYTHING BY US, YOU KNOW AND SEE WHERE WE'RE AT, YOU KNOW, IN TERMS OF IF SOMETHING WOULD REQUIRE OVER TIME BEFORE YOU SUBMIT THE FORM, YOU KNOW, WE CAN OBVIOUSLY TALK TO YOU.
OK? AS FAR AS USING CITY FACILITIES, DON'T WE OWN COLONY WEST? WE DO, BUT COLONY WEST HAS ALWAYS BEEN A FACILITY WHERE WE HAVE TO PAY FOR USING THEIR AMENITIES, EVEN EVEN IN THE PAST, IF WE DO THE CITY MEETINGS THERE, WE STILL PAY THEM.
BECAUSE IT'S A DIFFERENT IT'S A DIFFERENT FUND, IT'S AN ENTERPRISE FUND, AND DO WE GET A FRIENDS AND FAMILY DISCOUNT AT COLONY WEST? GOOD AFTERNOON.
EXCUSE ME, MAYOR AND COMMISSION GREG WARNER, DIRECTOR OF PARKS AND RECREATION WITH COLONY WEST BASED ON OUR CONTRACTUAL AGREEMENT WITH INDIGO GOLF PARTNERS.
WHEN IT COMES DOWN TO WITH REVENUES, THEY'RE EXPECTED TO RAISE A CERTAIN AMOUNT OF REVENUES.
THEY ARE ALSO PAID ON THEIR END THEY GET A PORTION OF THE THE REVENUES IN IN ADDITION TO A CERTAIN AMOUNT.
SO THE THE ASKED TO TO COMP FOR FOR CITY CITY FUNCTIONS AT THE FACILITY IS IS NOT INCLUDED IN THAT AGREEMENT BECAUSE OF THOSE FACTS WITH THE WITH THE REVENUES AND HOW THEY'RE PAID AND HOW THEY MAKE THEIR MONEY FROM THAT.
I I DON'T EVEN KNOW HOW TO RESPOND TO THAT.
IT'S REALLY IT'S THE SAME THING WE DO AT THE AQUATIC CENTER WITH WITH JEFF ELLIS AND ASSOCIATES.
THEY'RE THEY'RE PAID BASED UPON THE AMOUNT OF REVENUES THAT COME INTO THE AQUATIC CENTER.
SO VERY LITTLE IS COMPED AS FAR AS THEIR THEIR EMPLOYEES TIME, THAT TYPE OF THING.
IT'S JUST IT'S NOT WRITTEN INTO THE AGREEMENT TO TO COUNT THOSE FACILITIES, AND IT'S FOR LACK OF A BETTER TERM.
IT'S IT'S NOT FAIR TO THEM BASED UPON THE CONTRACTUAL AGREEMENT THAT THEY'RE IN BECAUSE THEY'RE ALSO OPERATING AS AS A BUSINESS AS WELL.
SO THEY'RE ALSO ANY TIME THAT FACILITY IS USED, THEY'RE TYING UP THEIR STAFF.
OK, I CAN'T SAY THAT I AGREE WITH THAT.
LAURA, I WANT TO MAKE SURE I UNDERSTOOD SOMETHING EARLY ON STEPS TO SUCCESSFUL INITIATIVES.
YOU WERE TALKING ABOUT OUR LIAISONS BEING INVOLVED.
DID I? WHAT'S THE INTERACTION BETWEEN OUR LIAISONS AND YOUR STAFF? SO THE GOAL IS TO HAVE VERY CLOSE INTERACTION WHEN IT COMES TO IMPLEMENTING INITIATIVES, YOU KNOW, SO IF WE HAVE MEETINGS, PLANNING MEETINGS FOR THE INITIATIVES, WE'D LIKE YOUR LIAISON TO BE PRESENT.
YOU KNOW, WE'D LIKE YOUR LIAISON TO BE AWARE OF WHAT'S GOING ON.
KEEP MAYBE TRACKS OF ACTION LOGS AND REGISTERS.
IF YOU KNOW, IF YOU HAVE VENDORS, YOU KNOW, WE'LL PROBABLY STAFF WILL PROBABLY ASK YOUR LIAISON TO COORDINATE WITH YOUR VENDORS AND COLLECT INFORMATION THAT WE NEED TO PROCESS THEIR INVOICES AND THINGS LIKE THAT.
SO, YOU KNOW, EVERY INITIATIVE IS UNIQUE.
BUT BUT WE DO EXPECT THE LIAISONS TO BE ACTIVE PART OF YOUR INITIATIVES.
YOU KNOW, FOR EXAMPLE, WHEN YOU HAVE MEETINGS, WE EXPECT YOUR LIAISON TO BE THERE SUPPORTING YOU AND TAKING NOTES AND BRINGING BACK TO STAFF ANY ISSUES THAT COME UP THAT
[02:25:01]
WE CAN ADDRESS.I THOUGHT THAT'S WHAT I HEARD, AND THAT'S WHY I QUESTIONED, IT? I CERTAINLY UNDERSTAND HAVING OUR LIAISONS THERE, BUT OUR LIAISONS DON'T TAKE THEIR DIRECTION FROM YOU ALL.
SO YOU MAY BE MEETING WITH THEM AND ASK THEM TO DO SOMETHING THAT I MAY NOT BE IN FAVOR OF.
SO OF COURSE, YOU KNOW, THEY'RE GOING TO COME BACK AND TELL US, BUT WE JUST NEED TO MAKE SURE THE CHANNELS OF COMMUNICATION ARE CLEAR SO THAT IN THE LONG RUN, WE DON'T HAVE ISSUES HERE.
ONE MORE QUESTION IF I'M GOING TO HAVE, I DON'T KNOW, SOMETHING AT THE COMMUNITY CENTER.
AM I OBLIGATED TO HAVE STAFF INVOLVED? OTHER THAN PLEASE RESERVE THE ROOM FOR ME, AND THIS IS HOW I WANT THE TABLE SET UP.
WELL, THAT IS STAFF INVOLVEMENT.
LIKE OTHER THAN THAT? AM I OBLIGATED TO HAVE THEM DEAL WITH ANYTHING OTHER THAN THAT? NO, NO, YOU'RE NOT.
BUT, YOU KNOW, BUT AGAIN, IF IF YOU'D LIKE US, WE SET UP THE ROOM, YOU KNOW, THAT TAKES, YOU KNOW, STAFF TO COORDINATE THAT.
IF YOU'D LIKE US TO SET UP THE ROOM, WE HAVE TO MAKE SURE THAT WE DO THAT AND WE, YOU KNOW, BREAK IT DOWN AFTER YOU'RE DONE.
WELL, ACTUALLY, KATHLEEN, DID YOU? INTERIM CITY MANAGER, HAD A COMMENT FIRST.
I JUST WANTED TO DIRECT THE COMMISSION'S ATTENTION TO PAGE SEVEN OF THE PROPOSED POLICY AND THE REASON AND THAT'S THE APPLICATION AND THE REASON THAT WE PUT IT TOGETHER WAS SO THAT WE COULD GET FROM YOU ALL UP FRONT AS MUCH INFORMATION AS POSSIBLE AS IT RELATES TO STAFF TIME, LOCATION, ALL OF THOSE THINGS SO THAT WE CAN MAKE SURE THAT WHATEVER IT IS THAT YOU'RE PLANNING DOES FIT THE BUDGET.
WE'VE HAD A LOT OF FIRSTS THIS YEAR AND SO WE'VE LEARNED A LOT AS WE'VE GONE ALONG AND WE'VE REALIZED THAT IT'S IMPORTANT FOR US TO DIALOG WITH YOU ALL AS SOON AS POSSIBLE SO THAT WE REALLY HAVE A VERY GOOD SENSE OF YOUR VISION FROM THE OUTSET AND THAT WE CAN MAKE SURE THAT WE'RE DELIVERING WHAT IT IS THAT YOU WANT.
SO IT'S A VERY DETAILED FORM, BUT IT PROVIDES US WITH THE TYPE OF INFORMATION THAT WE NEED IN ORDER FOR US TO MAKE IT HAPPEN ON YOUR BEHALF.
THANK YOU, COMMISSIONER GELIN.
YEAH, SO I REVIEW THE DOCUMENT AND THE POLICY.
WHAT RESEARCH WAS DONE IN PREPARATION OF THIS POLICY? WE'VE LOOKED AT WHAT OTHER CITIES ARE DOING IN.
LIKE WHAT CITIES? WE'VE LOOKED AT, MIRAMAR SPECIFICALLY, WE'VE LOOKED AT, I BELIEVE SOME RULES AND REGULATIONS THAT HALLANDALE HAS.
MAYBE HOLLYWOOD, I DON'T REMEMBER EXACTLY, BECAUSE IT'S BEEN A WHILE, BUT WE DID LOOK AT WHAT OTHER CITIES ARE DOING AND HOW THEY'RE HANDLING DIFFERENT ASPECTS.
YEAH, SO I WOULD LIKE TO SEE SOME CHANGES TO THE POLICY.
CAN YOU SEND THE COMMISSION A COPY OF THE INITIATIVE OR SPENDING POLICIES FROM THOSE CITIES YOU LISTED? AND ALSO ADD TO THAT THE CITY OF LAUDERHILL? SO LAUDERHILL, MIRAMAR, YOU SAID HALLANDALE BEACH AND HOLLYWOOD.
AND JUST TO BE EXACT, THOSE WERE NOT SPECIFICALLY INITIATIVE POLICIES.
THEY JUST HAD COMMISSION PROCESSES, PROCEDURES AND HANDBOOKS THAT WE LOOKED AT.
SO I WOULD LIKE TO SEE THAT I THINK THE COMMISSION WOULD BE INTERESTED IN SEEING THAT WE CAN REVIEW THAT PROVIDE OUR FEEDBACK AS IT RELATES TO THIS POLICY.
ALSO IN READING AN ARTICLE REGARDING WHAT LAUDERHILL IS DOING, EACH COMMISSIONER HAS RESPONSIBILITY FOR A $60000 THAT THEY CAN SPEND ON EVENTS.
NOW IN REGARDING THIS PROPOSED POLICY AND ITS POWERPOINT PRESENTATION, HAVE YOU SENT THAT TO THE [INAUDIBLE] ALONG [INAUDIBLE]? BECAUSE, YOU KNOW, THEY KEEP THEY KEEP SAYING THAT THESE ARE PERSONAL FUNDS WHEN CLEARLY THEY'RE NOT.
THEY'RE JUST FUNDS THAT WE CAN USE TO SPEND ON INITIATIVES TO BENEFIT THE THE RESIDENTS.
I THINK WE NEED TO RETHINK HOW WE DO THINGS.
WE KEEP TRYING TO DO THINGS THE SAME WAY WE KEEP DOING THEM AND THEN WE'RE NOT REALLY ADAPTING TO THE NEEDS AND DESIRES AND THE WANTS OF THE COMMISSION.
AND ALL WE'RE TRYING TO DO IS DO MORE AND DO WHAT'S BEST FOR OUR RESIDENTS AND WHAT THEY DEMAND.
AND SO I THINK WE NEED TO RESTRUCTURE A LITTLE BIT HOW HOW THEY'RE DOING THINGS AND ALSO THROUGH THE CHAIR, MADAM MANAGER, I ASKED FOR A BUDGETED LIST ITEM OF WHAT WE'RE SPENDING FOR PARKS AND RECREATION EVENTS, AND I DON'T RECALL RECEIVING THAT.
[02:30:01]
THAT WAS PROVIDED TO YOU AS PART OF THE BUDGET DISCUSSION, SO I CAN RESEND IT IF YOU'D LIKE.AND IF YOU COULD SEND IT AT A SEPARATE, SEPARATE EMAIL WITH A PROPER TITLE SO I CAN, I CAN KNOW WHERE TO FIND IT.
BUT I THINK COMMISSIONER PLACKO HAD TALKED ABOUT REVIEWING SOME OF THE EVENTS AND ACTIVITIES THAT WE'RE DOING TO SEE, AND WE HAVEN'T DONE ANYTHING IN A WHILE BECAUSE OF COVID, OBVIOUSLY.
AND SO I THINK WE CAN ANALYZE SOME THINGS THAT WE MAY NOT WANT TO DO GOING FORWARD.
AND THEN WE CAN INCORPORATE AS CITY EVENTS.
SO, FOR EXAMPLE, I DON'T THINK MY BIKE EVENT WAS NOT IN MY OPINION, AND IT WAS NOT TREATED AS SUCH BY THE PRIOR CITY MANAGER AS AN INITIATIVE EVENT.
IT WAS A CITYWIDE EVENT BENEFITING THE ENTIRE COMMUNITY.
AND SO, YOU KNOW, I THINK WE JUST NEED TO DO THINGS A LITTLE BIT DIFFERENTLY THAN WE HAVE IN THE PAST.
AND AND WE NEED TO TIGHTEN UP THIS POLICY.
SO THAT'S MORE REFLECTIVE OF THE NEEDS OF THE COMMISSION.
AND FINALLY, A QUESTION FOR THE PARKS AND RECREATION DIRECTOR.
WHAT IS THE COST OF RENTING COLONY WEST CLUBHOUSE? COMMISSIONER THE I PROBABLY DID NOT COMMUNICATE MY ANSWER VERY WELL FOR COLONY WEST, THE THE RENTAL IS MORE SO BASED ON THE ON THE FOOD, THE FOOD NEEDS FOR THAT.
SO THE SPACE IS AND THE STAFFING ARE ALL FIGURED INTO THE THE FOOD COSTS FOR A FOR A FUNCTION AT COLONY WEST.
IF I WANTED TO HAVE A FUNCTION SOMETIME NEXT YEAR AND BRING IN 300 PEOPLE AND HAVE A GUEST SPEAKER.
HOW DO I CALCULATE MY FEE 300 TIMES SOME DOLLAR AMOUNT PER HEAD FOR THE FOOD? I CAN GET BACK TO YOU ON ON THE EXACT COST OF THAT, AND THAT MAY MEAN MEETING WITH WITH THE GENERAL MANAGER AT AT COLONY WEST TO TO WORK OUT THOSE COSTS.
BUT I KNOW I KNOW FOR A GENERAL FUNCTION.
SO SAY IF SOMEBODY WAS RENTING THAT FOR A WEDDING, THEY WOULD BE CHARGED BASED ON THE THE NUMBER OF PEOPLE, THE FOOD THAT IS BEING ORDERED AND SERVED AS WELL ALONG WITH, AND THAT ALL THE STAFFING COSTS ARE FIGURED INTO THAT ALONG WITH THE FACILITY.
BECAUSE I MEAN, LIKE I MEAN, I'VE GONE THERE FOR LIKE AN EVENT THAT THE CHAMBER HOSTED TAMARAC CHAMBER, SO THERE WAS NO FOOD SERVED EXCEPT FOR, YOU KNOW, YOU KNOW, HAND BITES OR WHATEVER FINGER FOOD.
AND IT WAS LIKE AN EVENING EVENT.
YOU KNOW, IF WE WERE GOING TO DO SOMETHING LIKE THAT, DO WE NOT KNOW WHAT THE CHARGE IS? THE FOR SOMETHING LIKE THAT.
AND I'M ASSUMING THAT THEY HAD THAT IN THE IN THE VIEW RESTAURANT AREA AROUND THE BAR.
[INAUDIBLE] IT WAS ON THE SECOND FLOOR.
IT WAS ON THE SECOND FLOOR, SO I WOULD THINK THEY WOULD THEY WOULD WORK OUT THE FOOD COSTS AND THEN I BELIEVE COLONY WEST WOULD FIGURE ON BECAUSE I'M ASSUMING IT WAS ALSO IT WAS A CASH BAR.
SO I THINK THEY THEY WILL WORK WITH WORK WITH THE SEPARATE GROUPS TO TO ESTABLISH THOSE COSTS BASED ON FOOD NEEDS AND PROJECTED SALES, SALES OF ALCOHOL AND DRINKS.
ON THE COLONY WEST, I ACTUALLY HAD A FUNCTION THERE AND BASICALLY WENT TO THE GM AND SAID WHAT I WAS TRYING TO DO FOR THE WOMEN VETERANS FOR JULY 12TH AND HOW MANY PEOPLE WERE GOING TO HAVE, AND I SET UP A MENU WITH THEM.
AND THEN I HAD TO PAY FOR THE MENU, THE TIP, THE TAX.
IT WAS NOT TAXED BECAUSE IT WAS A CITY FUNCTION.
AND THEN FOR STAFF, BECAUSE IT HAD TO BE SERVED THE FOOD HAD TO BE SERVED, AND COMMISSIONER PLACKO DID JOIN ME ON THAT EVENT, BUT THAT'S HOW IT OPERATES BECAUSE WE CAN'T EXPECT COLONY WEST.
WE CAN'T EXPECT COLONY WAS TO BE THE CITY OF TAMARAC COMMISSION'S PLAYTHING.
IT IS A BUSINESS IN THE CITY WHERE PEOPLE ARE TRYING TO HAVE FENCE AND FUNCTIONS THERE, AND WE ARE TRYING TO ESTABLISH IT AS A FUNCTION LOCATION AND ALSO A RESTAURANT LOCATION WHERE PEOPLE ALSO GO IN TO PLAY GOLF AND HAVE A GOOD TIME.
AND EVENTUALLY THE HOTEL WILL OPEN UP WHERE PEOPLE WILL BE GOING THERE.
SO IT IS FOR THE SERVICE TO THE CITY AS THE RESIDENTS AND BUSINESSES AND FOR US.
IF WE WANT TO UTILIZE IT, WE SHOULD BE UTILIZING IT IN THE SAME MANNER, WE SHOULD BE RENTING OUT THE SPACE AND THEN WE COORDINATE IT.
THE CONTACT INFORMATION FOR THE GENERAL MANAGER IS BEING REQUESTED BY COMMISSIONER GELIN THROUGH THE CHAT.
AND BASICALLY, THAT'S NOT A PROBLEM.
THE INFORMATION HAS BEEN PROVIDED TO US BEFORE AND IT'LL BE PROVIDED TO US AGAIN.
BUT WE WOULD FIND US SPEAKING WITH BRIAN, WHO IS THE ACTUAL FOOD BEVERAGE MANAGER OF IT.
THE THING THAT THIS IS BEING BROUGHT ABOUT NOW, WE'VE TALKED ABOUT IT OVER A YEAR AGO BEFORE COVID HIT, WHEN WE DECIDED THAT THERE WAS GOING TO BE A TWENTY FIVE THOUSAND DOLLARS PER PERSON ON THE COMMISSION.
AND SO IT'S TAKEN US OVER A YEAR TO GO THROUGH THIS.
AND MY UNDERSTANDING IS WHAT YOU'VE PUT TOGETHER COMES FROM WHAT THE CITY STAFF HAS
[02:35:06]
HAD TO.PROCESS WITH US NOT HAVING A POLICY IN PLACE IN ORDER TO KEEP IT ORGANIZED IN ORDER FOR THE CITY TO STILL FUNCTION WITH THE OTHER THINGS THAT THE CITY NEEDS, AND IT'S NOT JUST SPECIFICALLY HERE FOR WHAT THIS COMMISSION SPECIFICALLY WANTS.
WE HAVE TO ADAPT AND REALIZE THAT WE'RE ASKING FOR CITY STAFF TO HELP US WITH OUR INITIATIVES AND WHAT WE'RE TRYING TO DO.
AND WHEN YOU'RE GOING TO DECIDE THAT YOU WANT TO HAVE PEOPLE OUT AFTER HOURS THING, THEN WE NOW NEED TO KNOW THAT WHEN WE'RE PLANNING OUR BUDGET, WE NEED TO INCORPORATE SOME EXTRA TIME THAT MIGHT BE NEEDED FROM EMPLOYEES.
SO WHEN WE PUT OUR LITTLE THING TOGETHER, THEN WE SEND IT TO YOU.
THAT'S WHY WE DO ADVANCE NOTICE AND SAY SO.
I'M THINKING OF DOING SOMETHING AT THE PARK.
CAN YOU GIVE ME AN IDEA OF HOW MUCH IT'S GOING TO COST FOR PEOPLE IF THEY'RE NOT GOING TO BE ON? AND THEN YOU'LL TELL US, I KNOW WHEN I DID THE SHRED-A-THON AT KINGS POINT, BRINGING ON THE OUTSIDE VENDORS, AND I KNEW I HAD TO PAY FOR BSO, MAKING SURE CONNECTIONS TO THEM TO BE ABLE TO DO IT SMOOTHLY WITH ENOUGH TIME.
I THINK THAT THIS IS A GOOD IDEA TO PUT US IN PLACE SO WE DON'T HAVE OUR STAFF RUNNING AROUND AND THEN WE GET UPSET IF THINGS AREN'T DONE THE WAY.
WE HAVE EXPECTATIONS AND WE HAVEN'T SHARED OUR EXPECTATIONS WITH YOU.
I DO UNDERSTAND THE REASON FOR WHY YOU'RE REQUESTING THAT WE MAKE A COMMENT AT WORKSHOP OR MEETING, AND THAT'S WHAT I WANT TO CLARIFY SO THAT WE'RE NOT HAVING SO COMMISSIONER PLACKO AND I ARE NOT HAVING TWO WOMEN VETERANS DAY EVENTS.
WE SHOULD BE DOING IT TOGETHER AND THEN HAVE THE OPPORTUNITY BECAUSE IT'S NOT SOMETHING WE'RE VOTING ON THAT WE COULD DO IT TOGETHER AND TALK ABOUT IT AND THERE'S NO ISSUES.
MY QUESTION, THOUGH, FOR SOME OF THIS IS IS IT A WORKSHOP OR IS IT A MEETING? AND DOES THAT MAKE A DIFFERENCE? WHAT WHAT IS THE PROCESS THAT YOU'RE ASKING US TO BRING SOME OF THIS FORWARD IN ADVANCE TO ADVISE PEOPLE WHAT WE'RE DOING? WHAT IS THE PREFERENCE? WELL, WE WANTED TO DO IT AT A WORKSHOP, A REGULARLY SCHEDULED ITEM AT WORKSHOPS SO THAT NOT ONLY CAN YOU GUYS COLLABORATE IF YOU CHOOSE TO, BUT ALSO IF THERE ARE MULTIPLE EVENTS THAT ARE PLANNED BY EACH OF YOU, WE KNOW SO WE COULD DO OUR OWN PLANNING WITH OUR OWN STAFFING.
AND IN THAT WAY, WE CAN ALSO TRY OUR BEST TO NOT IF WE DON'T HAVE TO HAVE OVERTIME.
IF WE CAN ACCOMMODATE, WE'LL DO SO SO THAT WE CAN FIGURE OUT SCHEDULING AND STUFF LIKE THAT.
SO REALLY, THE COMMUNICATION IS JUST SO THAT WE CAN HAVE ENOUGH NOTICE TO DO THE THINGS THAT WE NEED TO IN ORDER TO GET PEOPLE IN PLACE AND TO DO THE TO DO IT THE WAY YOU WANT IT.
MY NEXT QUESTION IS GOING TO BE SINCE SOME OF US HAVE ALREADY HAD STUFF PLANNED THROUGH THE END OF THE YEAR.
MY QUESTION IS THIS IS A POLICY WE NEED TO VOTE ON, SO YOU'D BE BRINGING IT BACK FOR DISCUSSION.
IS THIS SOMETHING YOU'RE PUTTING IN NOW? HOW IS THIS WORKING OR WE'RE PUTTING IN NOW? PRESUMPTIVELY, IT WOULD BE FOR STUFF STARTING FOR JANUARY AND FUTURE.
WELL, YEAH, WE BROUGHT THIS DRAFT TO YOU FOR YOUR CONSIDERATION AND FOR YOUR INPUT.
THIS IS OUR FIRST STAB AT IT BASED ON THE EXPERIENCE THAT WE'VE HAD IN THE PAST YEAR.
WHAT I THINK IS VERY HELPFUL AND I KNOW IS HELPFUL TO US IS IF YOU ALL STARTED TO USE THE FORM IMMEDIATELY BECAUSE THAT REALLY GIVES US AN IDEA OF EVERYTHING WE NEED TO ANTICIPATE AND BE PREPARED FOR.
SO ONCE THE POLICY IS, YOU KNOW, EVERYBODY SIGNS OFF AND IT'S FINALIZED, WE WOULD BRING IT BACK TO YOU FOR YOUR APPROVAL AND THEN IT WOULD BE RATIFIED AND WE WOULD ALL KNOW EXACTLY WHAT TO EXPECT.
THESE ARE FOR ANYTHING GOING FORWARD, YOU DON'T WANT US TO GO BACKWARDS FOR ANYTHING THAT'S OPEN FOR NOVEMBER AND DECEMBER TO PUT THEM THROUGH THE FORM? I THINK IT WOULD BE GOOD FOR US TO PUT THEM THROUGH THE FORM BECAUSE THERE ARE THINGS THAT ARE PLANNED THROUGH THE YEAR END THAT WE NEED DETAILS ABOUT SO THAT WE CAN BE APPROPRIATELY PREPARED TO DELIVER.
I THINK THIS COMMISSION HAS HEARD YOU.
MY HAND WAS UP FIRST, ARE YOU DEFERRING TO THE VICE MAYOR? BECAUSE I HAD NOT SEEN I SAW HIS BEFORE I SAW YOURS.
OK, MY HAND WAS UP BEFORE HIS.
OK, IF IT'S SO URGENT FOR YOU TO GO, PLEASE DO SO.
IF YOU'RE GOING TO DEFER TO HIM, YOU CAN.
BUT I'M JUST LETTING YOU KNOW THAT MY HAND WAS UP FIRST.
AND I DO ACTUALLY HAVE THE ABILITY TO SAY WHEN WHO GOES WHAT.
COMMISSIONER, YOU'RE RECOGNIZED.
WHAT IS YOUR PLEASURE CHAIR? GO AHEAD COMMISSIONER.
SO THE ISSUE, LAURA, WITH PROBABLY TELLING SOMEBODY WHAT YOU'RE GOING TO DO.
LET ME THEN GIVE YOU AN EXAMPLE.
[02:40:03]
ABOUT TWO YEARS AGO, ONE OF MY RESIDENTS CAME TO ME.SHE SAYS, WHO'S COMMISSIONER PLACKO? AND I GO SHE IS THE FABULOUS COMMISSIONER ON THE COMMISSION.
SHE'S LIKE, TELL HER HOW IMPRESSED I AM WITH HER, I'M LIKE.
OK, YOU'RE NOT IMPRESSED WITH ME I MEAN COME ON, YOU KNOW? SO SHE SAYS SHE RECEIVED SOME SORT OF AN INVITATION IN THE MAIL TO GO TO A VETERAN'S WOMEN'S VETERAN'S LUNCH OR SOMETHING LIKE THAT THAT COMMISSIONER PLACKO WAS DOING.
AND I THOUGHT THAT WAS A VERY GOOD IDEA.
THE RESIDENT WENT, AND I GUESS IT WAS JUST AMAZING.
BUT THEN TODAY I HEAR THE MAYOR TALKING ABOUT THE SAME INITIATIVE AND THAT COMMISSIONER PLACKO JOINED HER ON THAT INITIATIVE.
I DON'T KNOW WHOSE INITIATIVE THAT WAS.
BUT THEN THE MAYOR SOMETIMES TALKS ABOUT.
DOING THINGS TOGETHER AS A COMMISSION.
BUT THAT IS NOT NECESSARILY DONE.
SO I GUESS MY ISSUE WITH COMING BEFORE THE COMMISSION AND TALKING ABOUT THE INITIATIVES IS IT COULD BE DERAILED BY SOMEBODY ELSE.
IT'S A GREAT IDEA TO ME, BUT A BAD IDEA TO SOMEBODY ELSE.
IT'S A GREAT IDEA IN MY DISTRICT, BUT A BAD IDEA IN ANOTHER DISTRICT.
SO I HAVE SOME RESERVATIONS WITH THAT.
SO AND AND JUST TO BE CLEAR, COMMISSIONER PLACKO, WHO'S WHOSE IDEA WAS THAT BECAUSE I MEAN, IT'S JUST A FABULOUS IDEA.
I CAN ONLY SPEAK FOR MYSELF, AND I'VE BEEN INVOLVED WITH VETERANS AFFAIRS FOR A VERY, VERY LONG TIME, AND I DID START PUTTING TOGETHER THE WOMEN'S VETERANS GROUP.
OK, SO THEN SO THEN YOU DIDN'T JOIN THE MAYOR.
ARE YOU OK VICE MAYOR? I'M JUST LISTENING TO YOU, IT MAKES ME LAUGH.
ARE YOU GOING TO CORRECT THEM OR YOU THINK [INAUDIBLE] YOU'RE OFF TOPIC.
WHAT DOES THAT TO DO WITH THE POLICY? JUST PROCEED, CONSIDERING THAT.
HE'S HE'S INTERRUPTING AND HE IS.
HE'S HE'S NOT BEING PROFESSIONAL.
OK, SO SO YOU'RE NOT GOING TO CORRECT HIM.
YOU'RE NOT GOING TO BE PROFESSIONAL.
PEOPLE LAUGH AND PEOPLE SNEEZE, DO YOU WANT ME TO REPRIMAND PEOPLE WHO SNEEZE AND LAUGH? OK.
COMMISSIONER PLEASE JUST PROCEED.
SO WHEN THE VICE MAYOR IS SPEAKING.
COMMISSIONER BOLTON, YOU'RE OFF TOPIC.
COMMISSIONER BOLTON, WILL YOU PLEASE JUST PROCEED? I GOT IT, THANK YOU.
SPEAKING WITH THE ATTORNEY AND THEN.
BUT COMMISSIONER BOLTON, YOU'RE TRYING TO MAKE A SCENE OUT OF NOTHING.
WILL YOU PLEASE JUST PROCEED? SO ATTORNEY, WHEN I'M SPEAKING.
YOU HAVE YOU HAVE YOU HAVE THE DAIS AND YOU HAVE THE RIGHT TO SPEAK.
AND I THINK AGAIN, WE'LL GET THROUGH THIS QUICKER.
JUST ALLOW MR. BOLTON, COMMISSIONER BOLTON SORRY, TO FINISH HIS COMMENTS WITHOUT INTERRUPTION BY ANYONE.
COMMISSIONER, WILL YOU PROCEED.
WELL, I THINK COMMISSIONER BOLTON POINT IS EXCUSE ME, I HAVE THE FLOOR.
I HAVE THE, DO NOT TURN MY MIC OFF.
NO ONE HAS SAID TO VICE MAYOR INTERRUPTED ME.
THE VICE MAYOR INTERRUPTED ME WITH A LAUGH AND CONTINUOUSLY INTERRUPTED ME, AND YOU DID
[02:45:01]
NOT DO ANYTHING ABOUT IT.BUT WHEN COMMISSIONER GELIN INTERRUPTED ME, TWO WRONGS DON'T MAKE A RIGHT.
YOU, YOU THEN TRY TO ATTACK HIM AND THEN SPEAK FOR ME.
AND THEN YOU'RE SAYING THAT I DON'T NEED HIS HELP.
WELL, OBVIOUSLY I DO, BECAUSE YOU HAVE TO BE FAIR AND ACROSS THE BOARD.
TELLING PEOPLE ABOUT MY INITIATIVES IS FOR THE VERY REASON THAT SOMEBODY MAY STEAL THE IDEA AND THEN COME TO A COMMISSION MEETING LATER ON SAYING THAT I WAS JOINED WITH THEM AND THEY'RE NOT JOINED BY ME.
SO THAT'S THAT'S ONE POINT THE COMMISSIONER JUST STATED THAT SHE HAD AN INITIATIVE OVER A PERIOD OF TIME, AND THE MAYOR SAID THAT THE COMMISSIONER JOINED HER.
SO SO THAT IS A BIG CONCERN AND IT IS A LEGITIMATE CONCERN.
SO ARE YOU SAYING THAT WE SHOULD FILL OUT THESE FORMS OR THE OFFICE ASSISTANT SHOULD FILL OUT THE FORMS? YOUR ADMIN ASSISTANT CAN HELP YOU WITH FILLING OUT THE FORMS, BUT THEY WOULD STILL NEED TO SIT DOWN WITH YOU TO KNOW WHAT TO PUT IN A FORM, BECAUSE REALLY, WE NEED TO UNDERSTAND YOUR VISION FOR THE INITIATIVE.
OK, SO THE THE OFFICE ASSISTANT WILL WILL FILL OUT FORMS. SO THEN.
WALK ME THROUGH THE PROCESS, THIS PROCESS AGAIN, YOU WANT US TO ANNOUNCE THE INITIATIVE.
AND THEN DO THE INITIATIVE WITHIN 120 DAYS, SO.
WE'RE COMING TO A WORKSHOP TO GET APPROVAL, OR WE'RE JUST COMING TO A WORKSHOP TO LET OUR COLLEAGUES KNOW? THE IDEA IS INFORMING THE COLLEAGUES AND THE PUBLIC AT THE WORKSHOP.
SO WE'RE NOT SEEKING CONSENSUS THEN FOR FOR? NO.
THE POLICY DOES NOT CALL FOR A COMMISSION APPROVAL OR CONSENSUS OF YOUR INITIATIVE.
OK, SO THEN THE RECORD SHOULD BE CLEAR THAT IF WE'RE COMING TO A WORKSHOP TO TALK ABOUT INITIATIVES, IT'S NOT NECESSARILY THAT WE'RE ASKING CONSENSUS OR APPROVAL FOR A PROJECT.
WE'RE JUST LETTING OUR COLLEAGUES KNOW.
AND IN CASE YOUR COLLEAGUES ARE PLANNING ON DOING THE SAME THING, THEN IT GIVES YOU AN OPPORTUNITY TO POOL RESOURCES SHOULD YOU ELECT TO DO SO.
FOR FOR THE FOR THE FACT THAT I'M COMING TO A WORKSHOP TO LET YOU KNOW THAT I'M PLANNING TO DO AN INITIATIVE AND THEN A COLLEAGUE SAYING A COLLEAGUE THEN SAYS, OH, I HAVE THE IDEA TOO? DOES THAT NOW MEAN I HAVE TO COLLABORATE WITH THAT COLLEAGUE? OR IT'S IT'S STILL MY IDEA BECAUSE I'M THE ONE THAT BROUGHT IT TO THE WORKSHOP.
OK, SO SO JUST TO BE CLEAR, I CAN APPROVE OR DENY SOMEBODY ELSE BEING A PART OF MY INITIATIVE.
YOU CAN ELECT TO DO YOUR OWN THING.
IT'S YOUR INITIATIVES ACCOUNT.
SO THEN IF MY COLLEAGUE SAYS, I HAVE THAT IDEA TOO, HOW DO YOU THEN HANDLE THAT? DO WE THEN DO TWO SIMILAR SEPARATE EVENTS? OR DO WE SAY, OH, IT'S COMMISSIONER PLACKO IDEA SO SHE BROUGHT IT FIRST.
HOW DO YOU HANDLE THAT? WE MAY HAVE TO DO TWO EVENTS, OUR PREFERENCE WOULD NOT BE TO DO TWO EVENTS IF THEY'RE SERVING THE SAME PURPOSE, WHICH IS WHY WE WANTED TO GIVE YOU AN OPPORTUNITY TO DISCUSS IT WITH YOUR COLLEAGUES SHOULD YOU CHOOSE.
SO JUST BECAUSE AGAIN, YOU KNOW, THE GOAL IS TO HAVE HELP YOU SUCCEED, RIGHT? WE DON'T WANT YOU COMPETING OR HAVING COMPETING EVENTS ON THE SAME DAY.
OR, YOU KNOW, IT'S IT PUTS A STRAIN ON STAFF IF WE HAVE TO DO TWO THINGS ON THE SAME DAY.
AND IT ALSO DOESN'T SERVE EITHER OF YOU EITHER, YOU KNOW, TO HAVE TO SPLIT THE PUBLIC THAT MAY ATTEND YOUR EVENTS BETWEEN TWO DIFFERENT AREAS.
SO YOU'RE SAYING THAT I COULD DO MOVE WITH MARLON, BUT YOU WOULD NOT.
YOU CANNOT DISSUADE ME FROM DOING IT, BUT IT COULD HAPPEN.
WE COULD NOT DISSUADE EITHER OF YOU TO NOT DO YOUR INITIATIVES.
[02:50:01]
THAT'S NOT THAT'S NOT STAFF'S ROLE.AND THEN INITIATIVE FUNDS ARE NOT PERSONAL FUNDS.
LERENZO, COULD YOU STEP DOWN IF IF THAT PLEASES THE MAYOR? GOOD AFTERNOON, LERENZO CALHOUN FOR THE RECORD DIRECTOR OF HUMAN RESOURCES.
I REMEMBER TALKING WITH MARK MASON.
AND YOU WERE IN THAT SAME MEETING.
WE TALKED ABOUT INITIATIVE FUNDS AND HOW INITIATIVE FUNDS ARE NOT PERSONAL FUNDS OR PERSONNEL BUDGETED ITEMS. THAT PERSONNEL IS SEPARATE FROM OUR INITIATIVE FUNDS.
SO THEN HOW CAN WE PAY FOR OVERTIME FROM INITIATIVE FUNDS UNDERSTANDING THAT IT IS NOT PERSONNEL? COMMISSIONER I CANNOT, FROM A FINANCE PERSPECTIVE, ATTEST TO THAT, BUT YOU MAKE A GOOD POINT.
THE PERSONNEL FUNDS ARE SEPARATE FROM YOUR INITIATIVE FUNDS.
THAT WOULD BE A QUESTION THAT CHRISTINE, OUR FINANCE DIRECTOR, WOULD HAVE TO ANSWER.
CHRISTINE IS VIRTUAL, MADAME COULD YOU, CAN YOU HELP ME OUT PERSONAL FUNDS SEPARATE FROM INITIATIVE FUNDS? HOW CAN I SPEND INITIATIVE FUNDS ON PERSONAL FUNDS? DON'T MAKE ANY SENSE.
YOUR PREDECESSOR ALSO SAID THAT THAT IS NOT THAT CANNOT BE DONE.
COMMISSIONER BOLTON, WITH REGARDS TO THE PERSONNEL COSTS IN THE INITIATIVE POLICY, THE IDEA IS WHEN WE HAVE SPECIFIC EVENTS, FOR EXAMPLE, WHEN WE HAVE THE TURKEY TROT WHERE THERE IS A SPECIFIC REVENUE SOURCE FUNDING THE EVENT, THEN IF THERE IS PERSONAL COST, WHICH IS OVER TIME COST THAT'S OVER AND ABOVE THE NORMAL DUTIES OF THE EMPLOYEES, THEN THAT COST IS COMES INTO THE COST OF THE EVENT.
SO WITH THE INITIATIVE, BECAUSE THERE ARE SEPARATE EVENTS, IF THERE ARE PERSONNEL COSTS, THAT'S OVER AND ABOVE THE THE REGULAR COST OF THE EMPLOYEE FOR THEIR REGULAR DUTIES, THEN THAT BECOMES PART OF THE COST OF THE EVENT, WHICH IS WHY IT WAS INCLUDED IN THE POLICY.
RIGHT MS. CAJUSTE BUT THE THE INITIATIVE FUNDS IS NOT PERSONAL FUNDS I CANNOT USE [INAUDIBLE] FUNDS TO COVER PERSONAL COST, WHETHER IT IS REGULAR TIME OR OVERTIME.
IT IS NOT PERSONAL COST, SO IT'S NOT PERSONAL COST THAT'S PAID TO YOU.
HOWEVER, IT IS COST OVER AND ABOVE THE THE NORMAL DUTIES OF THE EMPLOYEE THAT BECOMES PART OF THE COST OF THE EVENT.
SO THE EVENT TURNS OUT TO BE COSTING MORE BECAUSE WE NOW HAVE TO PAY ADDITIONAL COSTS FOR EMPLOYEES TO STAFF EVENT.
SO FROM A BUDGET PERSPECTIVE, WHAT YOU SHOULD PROBABLY LOOK AT IS BUDGET PERSONNEL COST OVERTIME COST IN THE BUDGET BECAUSE THE CITY COMMISSION MAY FROM TIME TO TIME DO EVENTS THAT PROVIDES FOR OVERTIME NOT NECESSARILY CHARGE THE OVERTIME TO THE INITIATIVE FUNDS.
[INAUDIBLE] THAT WOULD BE A CLEANER WAY DOING OF DOING IT THAN FOR ME TO PLAN AN EVENT FOR FIVE HUNDRED DOLLARS AND THEN HAVING OVERTIME COSTS BECAUSE IT'S ON A SATURDAY OR SUNDAY OF $5000 NOW I MAY BE OVER BY $5000.
COMMISSIONER, I HAVE TO REMIND YOU IF I MAY REMIND YOU THAT WE DURING A SECOND BUDGET AMENDMENT DID DID PROPOSE THAT WE HAVE STAFF COSTS WITHIN THE WITHIN THE PARKS AND RECREATION BUDGET TO STAFF INITIATIVE, WHICH IS OVER AND ABOVE THE REGULAR, AND IT FAILED.
WE DID BRING WE BRING WE BROUGHT AN ITEM TO THE COMMISSION TO HAVE OVERTIME COSTS WITHIN PARKS AND RECREATION, BUDGET FOR OVERTIME COSTS FOR STAFF STAFFING INITIATIVE, AND THAT THAT ITEM DID FAIL IN THE FIRST BUDGET AMENDMENT.
WHO? REMIND ME HOW THAT VOTE WENT, I DON'T REMEMBER HEARING IT.
IT WAS PART OF THE SECOND BUDGET AMENDMENT WHEN IT WAS ONE OF THE ITEMS THAT WAS REMOVED.
[02:55:01]
FIRST BUDGET AMENDMENT THAT WE BROUGHT IN JUNE.WELL, FOR THE RECORD, I THINK THAT THAT WOULD BE THAT WOULD HAVE BEEN A CLEANER, MORE EFFECTIVE WAY TO DO SOMETHING THAN TO CHARGE PERSONAL COST TO AN INITIATIVE BUDGET.
SO WE SHOULD LOOK LOOK AT THAT AND PROBABLY TAKE OVERTIME COSTS OUT OF THIS POLICY.
I THINK THAT WOULD BE A BETTER IDEA.
TO BE CLEAR, LAURA, THE CITY CAN CAN PAY DIRECTLY FOR THE COMMISSION INITIATIVES AS WELL AS COMMISSIONERS CAN SEEK REIMBURSEMENT REIMBURSEMENTS FOR INITIATIVES.
IS THAT WHAT I HEARD PREVIOUSLY? CORRECT.
SO IF YOU HAVE AN EVENT, FOR EXAMPLE, AND WE NEED TO CONTRACT WITH VENDORS, YOU KNOW THE CITY CAN CHARGE YOUR INITIATIVE, ACCOUNT FOR THOSE VENDORS AND OBVIOUSLY WE'LL LET YOU KNOW HOW MUCH THAT IS OR IF YOU'RE CONTRACTING WITH SOMEONE DIRECTLY AND, YOU KNOW, PAYING SOMEONE DIRECTLY, FOR EXAMPLE, TO DESIGN THE FLIERS.
OR, YOU KNOW, THAT'S JUST ONE OF THE EXAMPLES, THEN YOU CAN SUBMIT A REIMBURSEMENT FOR THOSE EXPENSES.
I THINK I REMEMBER SEEING A MEMO WHERE THE MEMO SAID THAT WE HAD TO SEEK REIMBURSEMENT FOR EACH OF THE INITIATIVES.
AND THEN AT SOME POINT THAT CHANGED WHERE WE COULD THEN HAVE THE CITY PAY DIRECTLY.
SO TO BE CLEAR, FOR THE RECORD, YOU'RE SAYING THAT WE CAN DO BOTH THE CITY CAN PAY DIRECTLY PROVIDED THAT THE VENDORS ARE PROPERLY REGISTERED OR THE COMMISSIONER CAN SEEK REIMBURSEMENT, PAY WHOEVER FIRST AND THEN GET REIMBURSED.
AND WHERE IS THE FORM AVAILABLE? HOW IS THE FORM AVAILABLE? DOES [INAUDILBE] HAVE IT? DO YOU HAVE IT? CAN YOU FORWARD IT AGAIN? DID YOU FIND IT BEFORE? SO THE FORM HAS BEEN REWORKED SINCE THE INITIAL VERSION THAT WE FORWARDED TO SOME OF YOU TO TEST OUT.
AND OBVIOUSLY, WE'VE GONE THROUGH A COUPLE INITIATIVES AFTER THAT.
SO WE ADDED SOME THINGS AND A COUPLE OF ADDITIONAL OPTIONS TO HELP OUT.
BUT THE FORM IS ATTACHED TO THE POLICY, AND I'M HAPPY TO FORWARD IT TO YOU SEPARATELY.
SO YOU HAVE JUST THE FORMS BY THEMSELVES.
AND PERHAPS MY FINAL QUESTION IS WHY IS IT THAT WE HAVE TO COME TO A WORKSHOP TO DISCUSS OUR INITIATIVES IF IT'S NOT A VOTING ITEM, IF WE'RE NOT SEEKING APPROVAL, IF WE'RE NOT SEEKING CONSENSUS? WHY DO WE JUST THEN NOT TELL IT TO THE OFFICE ASSISTANT AND THE OFFICE ASSISTANT CAN GENERATE A REPORT AT THE END OF THE WEEK OR THE END OF THE MONTH, OR WHATEVER IT IS TO SAY WHEN THESE INITIATIVES ARE GOING TO HAPPEN OR WHAT THE INITIATIVES ARE.
SO AGAIN, THIS IS JUST THE PROPOSAL, YOU KNOW, AND IF THE COMMISSION CHOOSES A DIFFERENT PROCESS THAT'S ENTIRELY UP TO YOU.
THE GOAL FOR US WAS TO GIVE YOU A PUBLIC FORUM TO ANNOUNCE YOUR INITIATIVES IN ADVANCE, TO GIVE HEADS UP TO STAFF AND THE PUBLIC AND AS WELL AS YOUR COLLEAGUES.
LIKE I SAID, BECAUSE, YOU KNOW, IF FIVE OF YOU COME TO US AND YOU WANT TO DO SOMETHING ON THE SAME DAY, THAT PUTS STAFF IN THE CHALLENGING SITUATION, BECAUSE HOW DO WE HOW DO WE SPREAD OURSELVES TO BE ABLE TO ACCOMMODATE THAT? AND HOW DO WE MAKE SURE WE PROMOTE IT, RIGHT? BECAUSE, YOU KNOW, WE DO FIVE POSTS ON SOCIAL MEDIA THAT WE HAVE THIS THING ON THE SAME DAY.
YOU KNOW, WHICH ONE WILL THE PUBLIC SEE WHICH ONE THEY DON'T SEE? SO.
SO IT'S TO AVOID THOSE CONFLICTS PARTIALLY.
BUT BUT IN GENERAL, YOU KNOW, THE IDEA IS JUST TO GIVE A HEADS UP TO STAFF, THE PUBLIC AND YOUR COLLEAGUES AND GIVE YOU A PUBLIC FORUM TO ANNOUNCE YOUR INITIATIVES.
I AM ANNOUNCING MOVING WITH MARLON TODAY.
WOULD YOU BE FINE IF ANYBODY WANTED TO JOIN ME, I'VE INVITED PEOPLE TO JOIN.
KATHLEEN? I JUST WANTED TO ALSO LET YOU GUYS KNOW THAT THE POLICY AND THE FORMS ARE ATTACHED TO YOUR ITEM.
SO YOU HAVE THAT TO TO LOOK AT FOR NOW.
SO YOU HAVE IT TO TAKE A LOOK AT AND BRING BACK COMMENTS AND STUFF LIKE THAT.
CAN YOU CLARIFY THAT WAS COFFEE WITH MARLON? NO, MARLON IS GOING TO HAVE MOVE WITH MARLON.
WERE YOU ASKING ME? YES, PLEASE.
MADAM MAYOR, WOULD YOU LIKE TO RESPOND FOR ME? WELL, I ALREADY DID.
IT'S CALLED MOVING WITH MARLON.
JAZZERCISES, EXERCISES, PILATES ALL IT.
[03:00:01]
LOOK FORWARD TO SEEING YOU AT YOURS TOO.AND I'LL SPEND $7000 ON T-SHIRTS FOR IT.
VICE MAYOR, CAN YOU HEAR US NOW? YES, IT LOOKS LIKE THE CONNECTION AT THE CHAMBERS WASN'T TOO GOOD.
WE'VE ANYWAYS COMMISSIONER GELIN YOU HAVE MENTIONED YOU WANTED TO TIGHTEN UP THAT POLICY THAT LAURA PRESENTED.
IS THERE ANYTHING THAT YOU WISH FOR US TO CONSIDER ON THIS POLICY NOW OR YOU WANT TO COME BACK TO IT? IT'S A QUESTION FOR YOU, SIR.
YEAH, I WANT TO LOOK AT WHAT OTHER CITIES HAVE IN PLACE.
SO AND I THINK WE SHOULD ALL LOOK AT IT.
SO THEY MENTIONED THAT THEY USED POLICY DOCUMENTS FROM OTHER CITIES TO COME UP WITH THIS.
SO I WANT TO SEE THOSE POLICY DOCUMENTS, AS WELL AS THOSE OF OTHER CITIES LIKE LAUDERHILL, WHO RECENTLY CAME UP WITH A POLICY.
AND THEN WE CAN WE CAN EVALUATE IT AND THEN GIVE OUR OWN FEEDBACK AND INPUT ON IT.
FURTHERMORE, WE NEED TO LOOK AT SOME OF THE EVENTS THAT ARE HOSTED BY PARKS AND RECREATION AND PERHAPS REMOVE OR REPLACE OR ELIMINATE SOME OF THOSE EVENTS AND SUBSTITUTE THOSE WITH SOME OF OUR OWN EVENTS.
SO, FOR EXAMPLE, YOU KNOW, SO FIRST OF ALL, YOU KNOW, THE CITY MANAGER SERVES AT OUR PLEASURE AND IT'S HER JOB TO IMPLEMENT OUR DIRECTIVE INITIATIVE, THINGS OF THAT NATURE.
AND SO, OF COURSE, THAT REQUIRES STAFF TIME.
AND SO IT'S NOT OUR JOB, IT'S THEIR JOB TO MAKE SURE STAFF IS ALLOCATED TO MAKE SURE THAT THE EVENT RUNS SUCCESSFULLY.
OBVIOUSLY, IT'S GOING TO BE A PARTNERSHIP, BUT IT'S THEIR JOB TO MAKE SURE EVERYTHING FLOWS.
SO, YOU KNOW, IN TERMS OF THE FORMS THAT THEY CAME UP, THOSE ARE GREAT FORMS. WE GIVE THEM THE INFORMATION THEY NEED AND THEN THEY EXECUTE WITH WITH OUR FEEDBACK AND FEEDBACK AND INPUT.
BUT IN TERMS OF LIKE, YOU KNOW, US PAYING OVERTIME DOLLARS OR US SHARING INFORMATION WITH COMMISSIONERS, I MEAN, IF WE WANT TO, WE CAN.
BUT OUR JOB IS TO INFORM THE CITY MANAGER AND HER JOB IS TO EXECUTE.
AND I DON'T RECALL HAVING A PATENT DEPARTMENT MADAM MAYOR.
WILL YOU PLEASE DETERMINE WHETHER OR NOT THE PERSON WHO HAS THE FLOOR HAS TO ALLOW FOR A POINT OF INFORMATION THAT IS BEING, IT CAN BE AT ANY POINT.
AND THEN I HAVE ACCESS TO TO THE CITY MANAGER.
CAN A MEMBER OF THE COMMISSION.
SPEAK TO ANOTHER MEMBER WITHOUT INCLUDING THE MAYOR ASKING THE MAYOR TO SPEAK THAT TO THAT PERSON.
I UNDERSTAND THAT THE MAYOR HAS TO GIVE APPROVAL.
SO IF IF THIS IS HOW IT'S GOING TO BE, I JUST LIKE TO KNOW.
CAN I JUST GO OVER TO SOMEBODY AND SAY, HEY, AND JUST START TALKING TO THEM? OR DO I HAVE TO HAVE THE PERMISSION OF, SAY, AS A GENERAL MATTER AND THROUGH? AND HISTORICALLY THIS BODY HAS ASKED AND SPOKEN THROUGH THE CHAIR.
YOU ASKED TO BE RECOGNIZED BY THE CHAIR IN ORDER FOR YOU TO BE EACH COMMISSIONER TO BE RECOGNIZED AND BE ABLE TO SPEAK.
AND AND ARGUABLY WITHOUT INTERRUPTION.
I JUST WANTED TO POINT OUT THAT IRREGULARITY.
AND YES, LET'S ALSO POINT OUT THE IRREGULARITY THAT EVEN THOUGH SINCE WE DON'T HAVE A MAYOR THAT IS GOOD ENOUGH TO RUN THIS MEETING.
THIS IS A POINT IN TIME WHEN YOU ARE IN COMPLETE VIOLATION OF OUR RULES.
WANT A VOTE TO REMOVE ME? YOU WOULD BE SO HAPPY IF I WOULD.
I'M JUST MAKING A POINT THAT YOU WERE BEING OUT OF LINE.
COMMISSIONER BOLTON JUST COOL YOUR JETS.
COME SPEAK, WHETHER IT WAS A STAFF MEMBER OR IF IT'S SOMEBODY ON THE COMMISSION.
YES, YOU'RE CORRECT, COMMISSIONER GELIN DID NOT ASK FOR PERMISSION TO.
SO GOOD TO CALL OUT YOUR FRIEND.
NO, NO PERMISSION OR SPEAKING.
IT'S ACTUALLY THE COMMISSIONER WHO NEEDED TO RESPOND.
COMMISSIONER GELIN WAS TO SEE IF THERE IS ANYTHING THAT HE WANTED TO SEE.
AND JUST FOR CLARITY, ONLY BECAUSE YOU HAVE AN IDEA AND YOU DON'T PURSUE IT.
DOES IT MEAN THAT SOMEBODY ELSE CANNOT USE IT OR SHARE IT COLLABORATE.
[03:05:04]
SO WHAT ARE WE MOVING FROM HERE ON FORWARD TO SEE IF WE WANT THIS POLICY OR TO CHANGE IT? WHAT ARE WE ACTUALLY DOING, MAYOR? ACTUALLY, THE REQUEST IS TO SEE IF THERE'S CONSENSUS TO MOVE FORWARD WITH THIS PARTICULAR.OK, POLICY, IN MY OPINION, I THINK WE SHOULD AND THEN TAKE INTO CONSIDERATION WHAT COMMISSIONER GELIN AND COMMISSIONER BOLTON HAVE SUGGESTED.
WE'LL COME BACK AROUND FOR CONSENSUS SHORTLY.
COMMISSIONER GELIN, YOU WERE ON.
I DON'T SEE YOUR HAND UP ANYMORE, I'M PRESUMING THAT YOU FINISH WITH YOUR QUESTIONS WHEN.
BECAUSE I WANTED TO ADDRESS THE OVERTIME ISSUE THAT COMMISSIONER BOLTON BROUGHT UP.
I ALSO WANTED TO KNOW IF THE CITY CLERK HAS THE THE ROLL CALL ON THAT VOTE, WHO VOTED YAY OR NAY ON THAT ITEM.
I DON'T KNOW IF IT'S READILY AVAILABLE.
CITY CLERK, DO YOU HAVE THAT READILY AVAILABLE? I DO.
THE INITIAL BUDGET AMENDMENT CAME FORWARD ON APRIL 28TH AND IT FAILED FOR A LACK OF SECOND.
IT CAME FORWARD AGAIN ON MAY 12TH.
CAME FORWARD ON THE TWENTY SIXTH OF MAY AND IT WENT FOUR TO ONE, WITH GELIN BEING THE DISSENTER.
HIS MAGIC AND AND NONE OF US VOTED FOR THE BUDGET AMENDMENT BECAUSE WE DIDN'T TRUST THEM.
AND THEN JUST JUST TO CLARIFY THROUGH THE CHAIR, CITY ATTORNEY, WHAT IS THE PROPER PROTOCOL? SO IF I WANT TO ASK THE VICE MAYOR OR ANYBODY ELSE ON THE COMMISSION A QUESTION, DO I NEED TO GO TO THE TO THE CHAIR AND SAY, THROUGH THE CHAIR I'D LIKE TO ASK THE QUESTION TO THIS OR THAT COMMISSIONER.
AND DOES THAT RESPONDENT NEED TO ACKNOWLEDGE THE CHAIR? WHAT IS THE PROPER PROTOCOL? PLEASE PROCEED.
THAT'S DEFINITELY THE PROPER PROTOCOL.
THE PROTOCOL THAT THIS BODY HAS PREVIOUSLY USED IS FOR EACH COMMISSIONER AT ANY POINT TO BE RECOGNIZED BY THE CHAIR AND THEN ASK IF I CAN ASK A QUESTION OF COMMISSIONER X OR COMMISSIONER Y.
AND JUST BECAUSE YOU ASKED THE QUESTION DOESN'T MEAN NECESSARILY THAT THE OTHER COMMISSIONER HAS TO RESPOND.
BUT THE APPROPRIATE PROCESS WOULD BE TO ASK FOR THE CHAIR TO RECOGNIZE AN INDIVIDUAL COMMISSIONER AND HIS OR HER DESIRE TO ASK A QUESTION OF ANOTHER COMMISSIONER.
AND IF THE MAYOR DOES NOT LIKE, FOR EXAMPLE, IN THIS CASE, THAT'S ALSO OK, RIGHT? EVEN THOUGH IT'S NOT PROTOCOL, IT'S ALLOWABLE IF SHE DOESN'T STOP IT.
SO WHEN THE VICE MAYOR ASKED ME A QUESTION, I RESPONDED, YOU KNOW, SHE DIDN'T STOP AT HER INTERRUPT.
SO THAT WOULD MEAN IT'S OK SINCE SHE DIDN'T INTERRUPT AND STOP IT.
NOT THAT IT'S IT'S NOT THE PREFERRED WAY.
AND HOWEVER, OBVIOUSLY YOU AND AND THE VICE MAYOR WERE ABLE TO ENGAGE IN A VERY CIVIL AND APPROPRIATE BACK AND FORTH QUESTIONING OF EACH OTHER.
AND YOU KNOW, THE VICE MAYOR, YOU KNOW, ACTUALLY SAID JUST A MOMENT AGO THAT HE BELIEVES THAT ITEMS SHOULD MOVE FORWARD WITH YOUR COMMENTS AND WITH THOSE OF COMMISSIONER BOLTON.
TO MAKE IT WHERE YOU CAN TALK WITH ONE ANOTHER AND TRY NOT TO HAVE IT, WHERE I'M IN THE MIDDLE BECAUSE TRULY, IF I WERE TO SAY, NO, YOU CAN'T SPEAK, YOU DON'T LISTEN UP TO IT ANYWAY BECAUSE YOU HAVE ABSOLUTELY NO, NO RESPECT FOR THE COMMISSION AND THE RULES HERE.
AND ALSO, IT HAS BEEN WHEN PEOPLE HAVE COME TO RESPOND, THEY'VE ASKED IF THEY COULD PROCEED.
SO IF WE ARE GOING TO BE ALL TIDIED UP, THEN WE WILL CONTINUE WITH ALL THE TIDIED UP PROCESS AND EVERYBODY SHOULD BE ON THEIR GAME.
SO I'M GOING TO RESPOND FOR MY LAST ROUND ON THIS.
THE PAPERWORK IS ALL OF PUBLIC RECORD TO KNOW WHEN I PLANNED THE WOMEN'S LUNCHEON AND WHEN I ASKED FOR THE COMMISSIONER PLACKO TO JOIN ME.
AND IT HAS BEEN VERY WELL KNOWN THAT I SUPPORT THE MILITARY AND IT ALSO IS VERY WELL KNOWN THAT COMMISSIONER PLACKO DOES AS WELL.
THERE USED TO BE A TIME, AND I KNOW EVERYBODY HAS HEARD ME SAY THIS WHEN WE WOULD DO THINGS TOGETHER.
SO YES, THAT WAS WHAT I WAS TRYING TO DO.
SO IT'S A SHAME THAT THAT PART COULD NOT BE RECOGNIZED BY THE COMMISSIONER, ANYWAY.
AND AS I'VE SHARED WITH OTHER PEOPLE, YOU WANT TO JOIN ME AT AN EVENT, PLEASE DO.
I WOULD LIKE US TO GET BACK TO THAT POINT IN TIME WHEN WE DID THINGS TOGETHER.
YOU WANT TO COME EXERCISE WITH ME COMMISSIONER BOLTON? JOIN ME.
YOU KNOW WHEN THE DATES ARE WOULD LOVE TO HAVE YOU.
ANYBODY WHO WANTS TO COME, YOU'RE WELCOME TO JOIN.
INSTEAD OF PICKING EACH OTHER APART, WE'RE SUPPOSED TO BE BUILDING EACH OTHER UP
[03:10:02]
AND DOING THINGS TO SUPPORT THIS CITY AND ITS RESIDENTS AND BUSINESS OWNERS.AND INSTEAD OF TRYING TO DO THINGS TO HELP OUR CITY FUNCTION PROPERLY, WE'RE TRYING TO PICK APART THE RULES AND REGULATIONS AND MAKING SURE THAT OUR EMPLOYEES WHO ARE DOING THEIR JOB ARE GETTING PAID.
WE HAVE BEEN THROUGH THIS FOR A YEAR WITHOUT A POLICY, AND OUR CITY STAFF IS TELLING US WHAT IT NEEDS.
OUR CITY STAFF HAS DONE RESEARCH, SO I AGREE WITH THE VICE MAYOR THAT WE SHOULD BE MOVING FORWARD WITH THIS POLICY.
AND IF WE HAVE TO MAKE ANY POLICY ADJUSTMENTS TO IT IN THE FUTURE AFTER WE ACTUALLY TRY IT, WE CAN GO FROM THERE.
SO I UNDERSTAND THE COMMISSIONER GELIN WANTS TO PARTICIPATE VIA TEXT.
AND HE IS SAYING THAT WE DON'T NEED A POLICY.
WELL, THEN YOU CAN VOTE NO ON IT, BUT IT IS DEALING WITH MONEY AND OUR RESIDENTS DO EXPECT US TO HAVE CERTAIN POLICIES AND PROCEDURES IN PLACE TO MAKE SURE THAT WE'RE DOING THINGS FINE.
SO AT THIS POINT IN TIME, ONLY I AM ASKING IF THERE IS CONSENSUS TO MOVE THIS POLICY FOR A VOTE.
COMMISSIONER BOLTON YES OR NO? WE DON'T VOTE IN COMMISSION WORKSHOPS.
I'M ASKING FOR A CONSENSUS IF THIS WILL BE MOVED.
WAS THAT A YES? ARE WE MOVING THIS POLICY THIS IS A WORKSHOP WHERE WE SPEAK.
WE YEAH, SO WE'RE GOING TO CONTINUE TO SPEAK AND TRY THINGS OUT.
AND THEN ON WEDNESDAY, IF IT'S ON THE WORKSHOP, WE VOTE YES OR NO.
SO THIS POLICY? LAURA, HOW IT IS NOW IS NOT NECESSARILY HOW IT SHOULD BE.
YOU CANNOT MOVE FORWARD A POLICY.
IF IT DOES NOT WORK, YOU HAVE TO PICK THINGS APART AND MAKE AND MAKE IT COMFORTABLE FOR EVERYONE.
SO NO THIS POLICY SHOULD NOT BE SHOULD NOT MOVE FORWARD THE WAY IT IS.
WE SHOULD GIVE YOU OUR FEEDBACK THROUGH EMAIL OR WHATEVER IT IS.
WE TELL YOU HOW TO PROCEED AND THEN YOU COME BACK WITH SOMETHING THAT ALL OF US ARE FIND PALATABLE.
SO THE ANSWER TO MOVING THIS FORWARD, AS IS FOR THE NEXT MEETING, IS A NO FOR COMMISSIONER BOLTON.
YOU'RE ON MUTE YOU'RE MUTE, YOU'RE MUTE.
I WOULD LIKE TO MOVE FORWARD WITH THIS WITH SOME CHANGES THAT HAVE BEEN SUGGESTED, AND I THINK YOU SAID, MAYOR, THAT MOVE FORWARD WITH IT AND THEN START BUILDING FROM IT WITH THE CHANGES THAT WE WOULD LIKE TO SEE BASED ON FEEDBACK THAT WAS PRESENTED.
THERE IS NOT CONSENSUS TO BRING THIS FORTH.
THEREFORE, I WILL REQUEST THAT CHANGES, EVERYTHING.
GET BACK TO THE COMMISSIONERS.
LET THE COMMISSIONERS TELL YOU WHAT CHANGES THEY'RE SEEKING.
PLEASE TRY TO PUT SOMETHING TOGETHER AND WE CAN HOPEFULLY HAVE THIS BACK IN ON NOVEMBER 8TH WORKSHOP FOR DISCUSSION.
YES, THAT'S DEFINITELY DOABLE.
NOW WE'RE GOING TO PART TWO OF SIX, WHICH IS THE PIO SUPPORT PRESENTATION.
GOOD AFTERNOON, MAYOR AND COMMISSIONER, MY NAME IS MANISHA BAKER, AND I'M THE SENIOR STRATEGIC COMMUNICATIONS OFFICER HERE IN THE CITY OF TAMARAC.
AND I'M ALSO JOINED BY OUR TWO MARKETING SPECIALISTS FROM THE PUBLIC INFORMATION OFFICE, GREG ROSENBERG AND MONIQUE JOHNSON.
THEY'RE PRESENT IN THE ROOM WITH ME, AND THIS AFTERNOON WE'D LIKE TO CONTINUE THE DISCUSSION ABOUT THE COMMISSION INITIATIVES BY DELVING INTO THE NEEDS SURROUNDING MARKETING PROMOTIONS AND PUBLIC RELATIONS SURROUNDING THE EXTERNAL ENGAGEMENT COMPONENT OF YOUR COMMISSION INITIATIVES.
THESE ARE THE POINTS OF DISCUSSION THAT WE WILL BE GOING OVER TODAY AS WE PROCEED.
AND AS STATED, THE OBJECTIVE OF TODAY'S DISCUSSION IS JUST TO ASSESS DIRECTLY FROM YOU WHAT YOUR PIO SUPPORT NEEDS ARE SO THAT WE CAN BETTER ENGAGE IN EXTERNAL OUTREACH SURROUNDING YOUR COMMISSION INITIATIVES FOR THE CURRENT FISCAL YEAR.
NOW, IF YOU TAKE A LOOK AT THIS SLIDE, DIVING RIGHT IN THIS SLIDE OUTLINES SOME OF OUR COMMONLY REOCCURRING PIO DUTIES.
WE SERVE THE 12 CITY DEPARTMENTS AS WELL AS THE CITY COMMISSION AS NEEDED.
AND I KNOW THAT THIS THIS SLIDE IS TEXT HEAVY, BUT IT GIVES YOU A PRETTY GOOD GLIMPSE INTO WHAT OUR DAY TO DAY LOOKS LIKE ON AN ONGOING BASIS.
WE DO EMERGENCY NOTIFICATIONS, WE DO COPYWRITING, AND THAT CAN RANGE FROM TASKS SURROUNDING PRESS RELEASE, WRITING, WEB COPY NEWSLETTERS, E-BLAST, SOCIAL
[03:15:02]
MEDIA POSTS, TAM-A-GRAM ARTICLES, TALKING POINTS, SCRIPTS, ET CETERA.BUT EVERY DAY THAT IS CONSISTENTLY ONE OF THE DUTIES THAT WE HAVE IN OUR OFFICE.
IT IS PRODUCED SIX TIMES PER YEAR.
IT'S PRINTED BI-MONTHLY AND ON A DAILY BASIS.
WE ALSO HAVE TASKS SURROUNDING PRODUCTION OF THE TAM-A-GRAM.
WE ALSO DO SOCIAL MEDIA MANAGEMENT.
BUT GRAPHICS ARE LARGELY SUPPORTED BY CITY DEPARTMENTS.
WE ASK THAT THE CITY'S DEPARTMENTS PRODUCE GRAPHICS THAT THEY HAVE TO PRODUCE ANY TYPE OF PROMOTIONAL MATERIAL ABOUT UPCOMING EVENTS OR PROGRAMS THAT THEY ARE HOSTING.
BUT IN THE CASE BY CASE BASIS, YOU'LL ALSO FIND THAT WE WILL SEEK EXTERNAL SUPPORT FROM GRAPHIC DESIGNERS TO HELP US IN THIS ENDEAVOR AS WELL.
WE MANAGE THE ELECTRONIC MARQUEES WHICH YOU WILL FIND THROUGHOUT THE CITY TO KEEP THE PUBLIC INFORMED, AND THERE ARE ABOUT SEVEN OF THEM CITYWIDE.
WE RECEIVED SEVERAL REQUESTS TO SEND OUT E-BLAST TO PUT OUT DEPARTMENTS FOR INFORMATION ON A MONTHLY BASIS, AND THAT'S THE SAME WITH THE WEB UPDATES.
WE GET REQUEST TO UPDATE THE WEBSITE A FEW TIMES PER MONTH.
FILMING IS SOMETHING THAT AT LEAST ONCE A MONTH WE'LL HAVE ONE IN INTERNALLY PRODUCED FILMING PROJECT, BUT FILMING IS ONE OF THOSE NEEDS.
IT REQUIRES A LOT LEADING UP TO IT, AND THAT'S WHY WE DO IT IN-HOUSE OR WHETHER WE GO AND WE REACH OUT TO AN OUTSIDE CONTRACTOR TO PRODUCE FILMING IN THE CITY.
AS WELL AS THE TAM-A-GRAM EXTRA.
OR EXCUSE ME, I SHOULD SAY, A BI MONTHLY ASSIGNMENT.
AND THE MONTH THAT YOU DON'T SEE A TAM-A-GRAM IN YOUR MAILBOX, A DIGITAL VERSION OF THE TAM-A-GRAM CALLED THE TAM-A-GRAM EXTRA, IS COMING OUT INTO OUR TO OUR SIGNED UP REGISTRANTS ON E-BLAST SYSTEM THAT WE SEND OUT.
SO PIO SUPPORT CURRENTLY, BECAUSE WE HAVE A THREE PERSON TEAM, WE'RE KIND OF A SMALL TEAM.
WE DO HAVE AN EXTERNAL DIGITAL MARKETING CONTRACTOR AND THESE ARE SOME OF THE DUTIES THAT THAT DIGITAL MARKETING CONTRACTOR HELPS US TO FACILITATE BASED ON THEIR CONTRACT AND THEN SOME OF THE ONES THAT HAVE BEEN NEWLY REOCCURRING IN THE COURSE OF THE RECENT MONTHS.
AND THEN ON THE RIGHT SIDE OF THE SCREEN, YOU'LL SEE EVENT RECAP VIDEOS, ANNUAL VIDEO PRODUCTION LIKE OUR STATE OF THE CITY AND OUR HIGHLIGHTS VIDEO THAT COMES OUT EACH YEAR.
THE TAM-A-GRAM, WHILE IT IS PRODUCED 100 PERCENT IN HOUSE IN TERMS OF THE CONTENT, WE DO REACH OUT TO THE EXTERNAL MARKETING PROVIDER TO DO ADA FORMATTING FOR THE TAM-A-GRAM.
SO THE ONLINE VERSION OF THE TAM-A-GRAM THAT YOU SEE ONLINE THAT ONE IS ADA COMPLIANCE THAT ALL MEMBERS OF THE COMMUNITY ARE ABLE TO PARTAKE.
ON THIS SLIDE, YOU'LL SEE A LIST OF ANTICIPATED NEEDS IN ORDER TO FACILITATE THE EVOLUTION OF THE PUBLIC RELATIONS AND EXTERNAL COMMUNICATION MARKETING NEEDS OF THE CITY.
SO THIS LIST WAS CRAFTED BY THE PUBLIC INFORMATION OFFICE AND IT ALSO INCORPORATES SOME OF YOUR NEEDS WHAT WE ANTICIPATE YOUR NEEDS TO BE, AS WELL AS SOME OF THE ANTICIPATED NEEDS OF THESE 12 CITY DEPARTMENTS.
BUT AGAIN, THIS LIST IS BASED ON JUST CONVERSATIONS THAT WE'VE HAD INTERNALLY AS A DEPARTMENT, AND THE PURPOSE OF THIS CONVERSATION TODAY IS THAT WE'LL BE ABLE TO HEAR DIRECTLY FROM YOU WHAT YOUR VISIONS ARE, WHAT SOME OF THE THINGS THAT YOU WOULD LIKE TO SEE HAPPEN IN THIS DIGITAL MARKETING AND OUTREACH SPACE FOR THE CITY.
AND IN MAKING THOSE RECOMMENDATIONS, WE ASK THAT YOU JUST KEEP THESE THINGS IN MIND.
CAN THE DESIRED SERVICE BE COMPLETED INTERNALLY? IS EXTERNAL SUPPORT NEEDED? HOW MANY STAFF MEMBERS OR STAFF HOURS WOULD BE NEEDED? WHAT PREPLANNING STEPS ARE NEEDED? AND WHEN SHOULD PLANNING BEGIN AND WHAT IS SPECIFICALLY NEEDED OF THE PUBLIC INFORMATION OFFICE IN ORDER TO FACILITATE THE DESIRED ITEM? AND SOME OF THE BENEFITS OF DOING THAT.
IT HELPS US TO DO BETTER SCHEDULING PRIORITIZATION OF THE DUTIES AS WELL AS THE CREATIVE, A MORE CREATIVE, A MORE FLUID CREATIVE PROCESS ASSOCIATED WITH THAT NEED.
WHICH BRINGS US TO OUR FINAL SLIDE, WHICH IS WHAT EXACTLY IS IT THAT YOU ANTICIPATE YOUR NEEDS WILL BE IN ORDER TO BETTER FACILITATE YOUR INITIATIVES FOR THE CURRENT FISCAL YEAR FROM? WE DESIRE TO HEAR THIS DIRECTLY FROM YOU.
WE DON'T WANT TO MAKE ASSUMPTIONS BECAUSE WE WANT TO FIGURE OUT HOW TO BETTER AND MORE EFFICIENTLY AND MORE EFFECTIVELY SERVE YOUR NEEDS BASED ON WHAT YOU KNOW.
YOU DESIRE YOUR INITIATIVES TO LOOK LIKE IN THE CURRENT FISCAL YEAR, AND I'LL TURN THIS PORTION OF THE CONVERSATION OVER TO THE MAYOR FOR SUPPORT IN FACILITATING THE CONVERSATION, BUT I'LL BE TAKING NOTES.
I KNOW YOU WILL AND HELLO TO THE TEAM.
I AM NOT SEEING ANYBODY WISHING TO SPEAK ON THIS MATTER NOW, COMMISSIONER BOLTON HAS RAISED HIS HAND.
[03:20:01]
YOU KNOW, CONSISTENCY FOR ME IS EXTREMELY IMPORTANT.AND IN THE PAST, I HAVE GIVEN CONSTRUCTIVE CRITICISM WHERE OUR GRAPHICS IS CONCERNED.
SOMETIMES THINGS LOOK LIKE A CARTOON, AND THEN THE OTHER TIMES IT LOOKS WELL DESIGNED.
AND THEN SOMETIMES SO IT'S IT'S SORT OF VERY INCONSISTENT.
AND SINCE YOU'VE COME ON TO OUR TEAM, THAT HAS CHANGED DRASTICALLY.
THINGS ARE LOOKING BETTER, BUT WE STILL HAVE SOME WAYS TO GO WITH HOW THINGS LOOK.
IT JUST NEEDS TO LOOK MORE CONSISTENT.
AND SO JUST AS YOU CONTINUE, YOU KNOW, TRY TO HAMMER ON THAT CONSISTENCY.
I BELIEVE THAT SOME OF THE WELL, ALL OF THE INFORMATION THAT COMES OUT OF THE PIOS OFFICE IS VERY CONSISTENT.
BUT THEN WHEN YOU HAVE OTHER DEPARTMENTS CONTRIBUTING TO THAT POOL OF INFORMATION, IT DOESN'T LOOK GOOD.
IT DOESN'T READ GOOD AND NOT POINTING OUT COMMUNITY DEVELOPMENT, YOU KNOW, PRETTY MUCH, YOU KNOW.
NOT POINTING ANY DEPARTMENT OUT, RIGHT, BUT LET'S SAY COMMUNITY DEVELOPMENT IS DOING A HOME REHAB PROGRAM.
THEIR FLIER JUST LOOKS LIKE SOMETHING FROM MICROSOFT WORD THAT AN ELEMENTARY STUDENT WOULD BE PUTTING TOGETHER, AND THEN THEY SEND IT TO THE PIOS OFFICE AND THE PIO PUTS IT OUT ON FACEBOOK, AND THEN THE INFORMATION DOES NOT LOOK CONSISTENT OR THE PARKS AND RECREATION DEPARTMENT IS DOING SUMMER CAMP RIGHT OR SOME SORT OF ACTIVITY.
AND THEIR FLIER LOOKS LIKE SUMMER CAMP LOOKS LIKE ELEMENTARY STUDENTS PUT IT TOGETHER, AND THEN IT FLOWS TO THE PIOS OFFICE, AND IT DOESN'T LOOK CONSISTENT WITH THE QUALITY INFORMATION THAT YOU'RE PUTTING OUT.
THAT'S WHAT I'M TRYING TO SAY IS WHEN YOU'RE STREAMLINING, WHEN OTHER DEPARTMENTS ARE STREAMLINING INFORMATION AND FLIERS AND GRAPHICS AND WHATEVER TO YOUR OFFICE, I THINK THAT YOU HAVE TO QUALITY CONTROL WHAT IS BEING PUT OUT, RIGHT? BECAUSE IF IT LOOKS BAD FROM DIFFERENT DEPARTMENTS, BUT THEN YOUR OFFICE LOOKS GOOD WHEN YOU PUT IT ALL TOGETHER, IT JUST DOES NOT LOOK LIKE A CONSISTENT BRAND.
SO YOU PROBABLY NEED SOMEBODY TO POLICE WHAT IS COMING FROM EACH DEPARTMENT SO THAT WE HAVE A CONSISTENT LOOK AS YOU'RE PUTTING IT OUT ON SOCIAL MEDIA.
AND ALSO, I DID WANT TO CLARIFY AS WELL.
YOU HAD MENTIONED SOMETHING ABOUT THE LOOK.
SO IS IT YOUR PREFERENCE MOVING FORWARD? WOULD YOU LIKE FOR US TO ASK THE CITY DEPARTMENTS TO USE MORE REAL IMAGES AS OPPOSED TO IMAGES THAT LOOK DESIGNED SO THAT HAVE THE CARTOONISH LOOK, AS YOU MENTIONED? IS THAT WHAT YOUR PREFERENCE IS IN TERMS OF CITY BRANDING? IT'S NOT MY PREFERENCE, RIGHT? AND I CAN ONLY GIVE YOU MY OPINION.
SO MY OPINION IS THAT YOU WOULD PROBABLY HAVE TO SAY TO CITY DEPARTMENTS, HEY, IF YOU HAVE A FLIER THAT YOU'RE GOING TO PUT OUT, SEND IT TO US SO WE CAN DESIGN IT AND THEN PUT IT OUT FOR YOU.
YOU DESIGN IT, SEND IT TO US AND WE PUT IT OUT, BECAUSE IF YOU'RE ASKING THEM TO SEND YOU A FLIER AND YOU'RE PUTTING IT OUT, YOU'RE PUTTING IT, YOU'RE PUTTING OUT SOMETHING THAT DOES NOT LOOK.
TO YOUR STANDARD, BUT IF YOU ARE ACCOUNTABLE TO YOUR STANDARD AND YOU DESIGN THOSE FLIERS OR YOU HAVE THEM PROFESSIONALLY DESIGNED, THEN EVERYTHING THAT YOU PUT OUT IS GOING TO LOOK CONSISTENT AND ON POINT WITH THE BRAND.
EVERYTHING HAS TO BE ON BRAND, ON POINT AND TO THE POINT WHEN YOU LOOK AT OTHER CITY'S SOCIAL MEDIA, YOU KNOW, SOME ARE BAD.
SOME ARE GREAT, RIGHT? WE CANNOT BE IN BETWEEN.
AND, YOU KNOW, QUITE FRANKLY, I FOLLOW YOUR WORK.
I MAKE SURE THAT I LOOK TO SEE IF WE ARE IMPROVING AND WE ARE IMPROVING.
OUR FACEBOOK PAGES IS VERIFIED.
IT WAS NOT BEFORE THINGS NOW ARE BEING PUT OUT AT CERTAIN TIMES OF THE DAY YOU HAVE YOU HAVE SOMETHING CALLED [INAUDIBLE] TUESDAY.
EVERY EVERY DAY THERE IS SOMETHING ELSE AND YOU CAN LOOK FORWARD TO THAT INFORMATION.
THE FOLLOWERS ON THE FACEBOOK PAGES IS GROWING.
SO, YOU KNOW, IT'S IT'S IT'S HOW YOU ARE PROGRESSING.
[03:25:06]
BUT THEN YOU LOOK AT THE CONTENT AND IT'S NOT ALWAYS ON BRAND.IT'S NOT ALWAYS, YOU KNOW, TO TO THE POINT THAT WE NEED TO BE.
BUT THE INFORMATION THAT YOU PUT OUT THAT YOU WRITE IS NICE.
AND WHEN YOU READ INFORMATION, IT SHOULD FEEL GOOD AND IT SHOULD MAKE SENSE.
SO, SO SO THAT'S THE POINT I'M TRYING TO MAKE.
SO I DON'T KNOW IF IF YOU GATHER INFORMATION FROM OTHER SOURCES AND THEN PUT IT OUT OR YOU SAY TO EVERYONE, HEY.
LET'S DESIGN IT SO THAT WE CAN PUT IT OUT.
IN THE PAST, I'VE BEEN ADAMANT THAT WHAT I'M GOING TO SHARE WITH MY COMMUNITY HAS TO MAKE SENSE.
SO SOMETIMES I'VE REDESIGNED FLIERS AND THEN WITH THE SAME EXACT INFORMATION, BUT JUST LOOKS A LITTLE BIT BETTER AND THEN PUSH IT OUT TO MY COMMUNITY BECAUSE THEY EXPECT A CERTAIN STANDARD FROM ME.
THEY KNOW THAT MARLON IS ALWAYS GOING TO BE ON BRAND IS GOING TO BE ON POINT AND EVERYTHING IS GOING TO LOOK GOOD AND THAT IS HOW I ROLL.
SO, SO THE INFORMATION HAS TO BE CONSISTENT THROUGHOUT THE BOARD.
NOW, COMMISSIONERS, I BELIEVE, WILL HAVE.
INITIATIVES FROM TIME TO TIME THAT THE CITY WOULD LIKE TO.
THAT THEY WOULD LIKE THE CITY TO PROMOTE AND SO.
I GUESS IT'S A IT'S A QUESTION THEN FOR FOR LAURA, THEN HOW DO YOU DETERMINE IF I HAVE AN INITIATIVE AND LAURA YOU CAN YOU CAN COME FORWARD IF THAT PLEASES THE MAYOR.
IF I HAVE AN INITIATIVE THAT I WANT TO DO THAT, IT REQUIRES STAFF TIME BECAUSE IN YOUR PRESENTATION, YOU NEVER SAID THAT STAFF WILL TURN DOWN INITIATIVES.
YOU'RE ONLY SAYING THAT IF WE'RE INCLUDING STAFF, STAFF WOULD BE AVAILABLE TO AND IF.
IF THEY GO OVER TIME, WE'LL PAY FOR THE OVERTIME.
SO IS IT A MATTER OF STAFF CAN TURN DOWN THE INITIATIVES THAT WE HAVE THAT WE WANT SUPPORT ON? OR WHAT IS THE CASE? BEFORE MS. [INAUDIBLE] RESPONDS, THE INTERIM CITY MANAGER HAS A COMMENT.
WE HAVE TO BALANCE WHAT STAFF IS WORKING ON, AND THAT'S WHY WE NEED TO KNOW UP FRONT WHAT THE REQUESTS ARE SO THAT WE CAN MAKE SURE THAT IN ADDITION TO, AS YOU SAW WITH PIO THIS EXTENSIVE LIST OF THINGS THAT THEY WORK ON, THAT THEY HAVE THE TIME AVAILABLE TO TO COMPLETE REQUESTED ASSIGNMENTS FROM EACH OF YOU INDIVIDUALLY.
I UNDERSTAND AND I'VE HAD AN INSTANCE IN THE PAST WHERE I HAVE AN INITIATIVE THAT I WANT TO STREAMLINE THROUGH THE PIOS OFFICE BECAUSE I WANT THE PIO'S OFFICE TO BE ON BRAND AND ALWAYS ON POINT.
AND THE PIO PERHAPS SAID THAT THERE WAS NOT ENOUGH TIME TO TO DO THAT, CONSIDERING THAT YOU HAD ENOUGH LEEWAY, BUT IT SEEMED LIKE IT WAS NOT BEING DONE.
SO SO THE POINT THEN IS IF I'M DOING SOME THINGS THROUGH MY OFFICE, I FORGOT WHO WAS THAT SPEAKER THAT WE CANCELED.
THEY WERE SUPPOSED TO SPEAK AND THEN WE CANCELED.
THE PERSON WAS, FOR ONE TAMARAC OR SOMETHING LIKE THAT.
MARC LAMONT HILL FOR A BLACK HISTORY.
THE COMMUNITY WENT IN UPROAR AND WE WE CANCELED AND GOT SOMEBODY ELSE.
REMEMBER THAT? AND SO LET'S SAY THAT MARLON IS DOING A PODCAST AND I BOOK MARC LAMONT HILL AND I PUT THAT PODCAST OUT AND THEN ASKED THE CITY TO PUT IT ON A FACEBOOK PAGE.
YOU KNOW WHAT'S GOING TO HAPPEN? THE COMMUNITY IS GOING TO BE IN UPROAR AND SAY, WHY DID MARLON SPEAK TO THIS PERSON ON THE PODCAST? SO THE IDEA IS TO PASS IT TO THROUGH THE PIO AND HAVE THE PIO BOOK THOSE OR SUGGEST PEOPLE THAT MARLON SHOULD TALK TO.
AND THEN MY OFFICE CAN DO SCHEDULING AND THAT SORT OF STUFF.
IT PREVENTS THE CITY FROM GOING OFF BRAND.
BUT WHEN PIO SAYS I CANNOT DO IT, MARLON IS GOING TO CONTINUE TO DO HIS HIS HIS PODCAST.
BUT THEN YOU'RE GOING TO HAVE TO POST THE CONTENT AFTERWARDS.
AND SO THAT IS WHERE THE ISSUE COMES.
THAT IS NOW WHERE THE DISCONNECT IS.
IT IS NOT THAT I'M GIVING YOU MORE WORK, IT'S MORE THAT WE WANT TO MAKE SURE THAT WE ARE ON POINT ON BRAND AT ALL TIMES.
[03:30:01]
AND WHO I'M SPEAKING TO IS SOMEBODY WHO YOU WOULD BE APPRECIATIVE OF AND WHO YOU WOULD FIND A JOY TO POST ON THE CITY'S FACEBOOK PAGE.SO THIS INTERIM CITY MANAGER WOULD LIKE TO FINISH THE POINT.
YOU WEREN'T DONE? NO I WOULD LIKE TO ADD THAT.
THAT'S WHY IT'S REALLY IMPORTANT THAT WE HAVE THESE INITIATIVES SO THAT WHEN YOU NEED STAFFING FOR YOUR INDIVIDUAL PROJECTS THAT YOU THAT THE DIRECTION IS PROVIDED BY THE COMMISSION AS A BODY AND THAT I CAN ACCOMMODATE STAFF SCHEDULES SO THAT THEY CAN TAKE ON THOSE ROLES.
UP UNTIL THIS POINT, WE DON'T HAVE THAT KIND OF DIRECTION AND WE NEED TO BALANCE WHAT THE PIO FOR ONE, GIVEN HOW SMALL IT IS IS WORKING ON COMPARED WITH THE THINGS THAT YOU ALL NEED.
AND THAT'S WHY THIS CONVERSATION IS BEING HAD TODAY SO THAT EVERYBODY HAS ACCESS WITHIN REASON TO THE STAFF.
AND AGAIN, THAT THAT IS NOT NECESSARILY TRUE BECAUSE I HAVE GIVEN YOU THE INITIATIVE WITH A LOT OF LEEWAY.
I SAID TO YOU, [INAUDIBLE], THAT YOU CAN SPEND JUST A FEW HOURS IN ONE DAY TO SUGGEST AND AND BOOK CERTAIN SPEAKERS WHO WOULD COME ON TO THE PODCAST.
AND THEN [INAUDIBLE] WOULD REACH OUT TO THEM FOR LOGISTICS AND THAT SORT OF STUFF.
AND THE CITY MANAGER CAME BACK TO ME SAYING THAT YOU CAN ONLY DO ONE PER MONTH OR ONE PER QUARTER, NOT FOUR.
AND SO THEN IT LEAVES ME TO THEN BOOK WHO I WANT TO BOOK.
JOE BIDEN, YOU SEE WHAT I'M SAYING AND I WILL BOOK WHO I WANT, AND NOW, IF THAT'S OFF BRAND FOR THE CITY, FOR YOUR LIFE, IT'S THEN ON YOUR TABLE, NOT MINE, BECAUSE I ASKED STAFF.
TO BOOK THOSE SPEAKERS AND YOU SAID I DON'T HAVE THE TIME TO.
SO THEN IT'S A DOUBLE STANDARD TO ASK US, WHAT DO YOU WANT? AND THEN WE CAN TELL YOU WHAT WE WANT.
YOU SAY, I CAN'T DO IT BECAUSE I DON'T HAVE ANY TIME.
SO WHAT DO YOU REALLY WANT? WHAT IS WHAT IS ALL OF THIS ABOUT? PLEASE.
PART OF THE REASON THAT WE'RE HAVING THIS CONVERSATION TODAY WAS BECAUSE OF THAT REQUEST.
OK, SO THERE WAS A REQUEST FOR A WEEKLY RECURRING PODCAST THAT STAFF CANNOT TAKE ON FOR ONE INDIVIDUAL COMMISSION AT THIS TIME UNLESS YOU ALL DECIDE THAT THAT'S WHAT WE SHOULD BE DOING.
AND SHOULD YOU DECIDE TO DO THAT, WE'RE HAPPY TO DO IT.
BUT THIS IS NOT, YOU KNOW, I TAKE DIRECTION FROM THE COMMISSION AS A BODY.
SO WHEN I GET DIRECTION FROM THE COMMISSION, THEN I'LL ACT ON IT.
BUT I CAN'T DISPROPORTIONATELY DETACH MEMBERS OF THE PIO STAFF, WHICH IS VERY SMALL AND DEALING DAY TO DAY ON MEDIA ISSUES, WHATEVER THEY MAY BE TO, TO SUPPORT FULLY AN EFFORT FOR TWO FULL WEEKS OR WHATEVER IT IS MANAGER.
THAT IS UNDERSTANDABLE IF I CAME TO YOU OR A STAFF MEMBER AND SAYING, I WANT STAFF EVERY WEEK TO BOOK ME A SPEAKER AND I WANT YOU TO STAY AFTER SIX P.M.
TO SIT THROUGH MY PODCAST AND ENGINEER IT AND MAKE SURE IT SOUNDS GOOD AND MAKE SURE IT FEELS GOOD AND TELL ME WHEN TO GO TO A COMMERCIAL BREAK AND ALL THAT STUFF.
THAT WOULD BE ASKING STAFF TO DO A LOT.
BUT ON THE FACE, THE PERCEPTION IS THAT IT IS A LOT OF WORK, BUT NOT NECESSARILY.
WHAT I ASKED TO BE DONE WAS CONTACT A FEW PEOPLE THAT CAN BE GOOD SPEAKERS ALL AT ONCE AND PROVIDE THE POOL OF PEOPLE.
AND THEN MY STAFF, MY STAFF WILL THEN PLAN ACCORDINGLY.
SO IF YOU GIVE ME 12 PEOPLE AND YOU SAY COMMISSIONER BOLTON, THESE ARE 12 PEOPLE THAT ARE RIGHT FOR YOUR PODCAST, WE BELIEVE THAT THESE ARE GREAT PEOPLE.
ALL YOU HAVE TO DO IS HAVE [INAUDIBLE] SCHEDULE THEM.
YOU'RE PROVIDING ME 12 PEOPLE IN ONE HOUR OR ONE DAY FOR THE NEXT THREE MONTHS.
YOU'RE NOT WORKING ON THE PODCAST FOR THREE MONTHS.
YOU ARE GIVING ME UP FRONT WORK FOR THREE MONTHS AND I DON'T THINK I DON'T KNOW IF YOU UNDERSTOOD IT THAT WAY, BUT THAT IS THE WAY, HOW I HOW I MEANT IT.
AND SO IF I'M GOING TO HAVE TO ASK STAFF FOR HELP AND THEN STAFF SAYS NO, THEN IT MEANS THAT I'M GOING TO CONTINUE TO DO THE WORK MYSELF AND I AND I'VE DONE THE WORK MYSELF AND I'VE BEEN SUCCESSFUL IN DOING THE WORK MYSELF.
I'VE ONLY ASKED STAFF FOR HELP ON A FEW OCCASIONS FOR MY MEDICAL MARIJUANA SUMMIT,
[03:35:05]
FOR MY COMMUNITY ACTION BREAKFAST AND FOR MY COMMUNITY TAX FORUM.THOSE ARE THE ONLY THINGS THAT I'VE EVER ASKED STAFF TO DO IN THE PAST, AND I WAS ONLY ADDING ONE OTHER THING ON YOUR PLATE AND IT SAID, YOU KNOW, OK? I CAN'T DO IT.
IT'S OK, BUT I'M JUST LETTING YOU KNOW THAT THE VERY THING THAT YOU'RE ASKING FOR IS THE VERY THING THAT I DID AND LETTING MY COLLEAGUES KNOW THAT TO.
TO REQUEST WITH CAUTION, BECAUSE.
YOU AND YOUR MANAGER CAN SAY THAT YOU DON'T HAVE THE TIME.
INTERIM CITY MANAGER, YOU HAVE THE FLOOR.
THAT'S WHY THIS CONVERSATION IS A GOOD ONE, BECAUSE NOW WE CAN BE CLEAR ABOUT WHAT IT IS THAT YOU'RE LOOKING FOR SUPPORT ON, AND THAT'S WHY THIS DISCUSSION IS HELD TODAY SO THAT YOU ALL CAN SAY YES, THIS IS THE STUFF WE WANT YOU TO WORK ON.
THANK YOU VERY MUCH, AND MR. CITY ATTORNEY, I WOULD LIKE YOU TO ADVISE THIS COMMISSION AS TO THE RULES OF THE CHAT.
ARE THE RULES IN THE CHAT FOR PEOPLE TO HAVE COMMENTS AND CONVERSATIONS TO THE EXTENT THAT THERE IS A A MEETING TAKING PLACE WHERE THERE ARE I GUESS I WOULD CHARACTERIZE THIS NON TEAM CHAT MEMBERS PARTICIPATING.
ANY COMMUNICATIONS BETWEEN COMMISSIONERS THROUGH THAT MEDIUM SHOULD BE DISCLOSED PUBLICLY, SO THEY'RE MADE PART OF THE VERBAL RECORD THAT IS GOING OUT TO THE COMMUNITY AND OF THEMSELVES.
SUCH COMMUNICATIONS ARE NOT NECESSARILY INAPPROPRIATE AS LONG AS THEY ARE DISCLOSED.
AT THE SAME TIME, THOUGH, ISN'T THEM HAVING CONVERSATION IS SHOULDN'T IT BE DISCOURAGED WHEN THE POINT OF BEING ABLE TO HAVE CONVERSATION IS FOR IT TO BE ON THE RECORD FOR ALL TO PARTICIPATE AND NOT DISRUPTIVE TO THE MEETING? THAT THAT IS THE PREFERRED METHOD.
SO GENTLEMEN, I WOULD ASK YOU TO PLEASE STOP POSTING IN THE CHAT.
QUESTIONS CONVERSATION THAT ARE NOT PUBLIC RECORD.
IF YOU WOULD LIKE TO SPEAK WHEN YOU ARE RECOGNIZED, YOU CAN PUT YOUR YOU COULD TALK AT THAT TIME PLEASE, COMMISSIONER GELIN.
AND I DID HAVE MY HAND UP FOR THE LAST ITEM WE DISCUSSED AND WAS NOT RECOGNIZED, WHICH IS WHY I MADE SOME COMMENTS IN THE CHAT.
SO IN LOOKING AT THE PRESENTATION BY THE PIO AND THE EARLIER THE GUY FROM ATC OR TXN, WHATEVER THE FIRM WAS THAT DID, THE SURVEY TALKED ABOUT THE WEBSITE.
WHAT ARE THE NUMBERS? WHAT ARE THE HITS ON THE WEBSITE? I DON'T ACTUALLY HAVE THE WEB HITS.
HE MENTIONED THE SOCIAL MEDIA NUMBERS.
I DO HAVE THOSE, BUT I DON'T HAVE THE NUMBER OF WEB HITS, BUT WE CAN GO AHEAD AND WE CAN GET THOSE FOR YOU AND PROVIDE THEM AT A LATER TIME.
SO I'LL BE CURIOUS TO KNOW WHAT THE WHAT THE WEBSITE HITS ARE, WHICH PAGES GET THE MOST HITS GET THE LEAST HITS.
YOU KNOW, I'D BE CURIOUS TO KNOW WHERE WHERE PEOPLE ARE GOING, AND IF YOU CAN SHARE THAT WITH THE COMMISSIONER WILL BE GREAT.
AND THEN WHAT ARE THE SOCIAL MEDIA METRICS? AND BEFORE YOU ANSWER THAT THROUGH THE CHAIR OR CITY MANAGER WE WERE GETTING, I REQUESTED THE SOCIAL MEDIA REPORTS EVERY MONTH AND WE WERE GETTING THEM FOR A TIME, THEN ALL OF A SUDDEN STOPPED.
WHY ARE WE NOT GETTING THE ZEN CITY SOCIAL MEDIA REPORTS? CITY MANAGER IS DIRECTING LAURA.
COMMISSIONER, WE DID NOT HAVE A REPORT ON AUGUST, BUT WE SHOULD HAVE A REPORT FOR COMING FOR SEPTEMBER SOON, EITHER SEPTEMBER OR OCTOBER.
AND THE METRICS [INAUDIBLE] WHAT I HAVE, I HAVE A NUMBER OF OUR FOLLOWERSHIP, IF YOU BEAR WITH ME ONE MOMENT.
SO LET ME JUST GO THROUGH MY NOTES.
JUST BEAR WITH ME, HERE THEY ARE.
ON TWITTER, WE'VE SEEN A CONSISTENT INCREASE IN OUR FOLLOWERSHIP ON EACH OF OUR SOCIAL MEDIA PLATFORMS, SO THE CITY UTILIZES TWITTER, INSTAGRAM, NEXT DOOR AND FACEBOOK AS OUR PRIMARY SOCIAL MEDIA TOOLS ON TWITTER.
OUR CURRENT FOLLOWERSHIP IS FOUR THOUSAND ONE HUNDRED FORTY ONE INSTAGRAM TWO THOUSAND
[03:40:01]
THIRTEEN NEXT DOOR, TWELVE THOUSAND THREE HUNDRED FORTY EIGHT, AND FACEBOOK SIX THOUSAND EIGHT HUNDRED SEVENTY THREE.AND SO WE'VE SEEN THROUGHOUT THE COURSE OF THE YEAR THAT THOSE NUMBERS HAVE GONE UP CONSISTENTLY.
AND WHAT IS THE STRATEGY TO BRING THOSE NUMBERS UP TO REFLECT MORE OF TAMARAC DEMOGRAPHICS? [INAUDIBLE] AND SHOULDN'T WE BE ENGAGING MORE ON SOCIAL MEDIA SINCE MOST OF OUR RESIDENTS ARE ON SOCIAL MEDIA? SO WE DO HAVE A PRETTY CONSISTENT SOCIAL MEDIA ENGAGEMENT PROCESS.
ONE THING THAT WE HAVE BEEN DOING TO MAKE SURE THAT WE'RE TRYING TO BE PROACTIVE AND GETTING MORE FOLLOWERS IS, LET'S SAY WE DO A POST AND WE FIND THAT A POST IS GETTING A LOT OF ATTENTION, ESPECIALLY POSITIVE ATTENTION.
SO WE WILL REACH OUT TO THE PERSONS WHO ARE NOT FOLLOWING US, WHO MAY HAVE LIKED THE POST OR PROVIDE IT POSITIVELY AND EXTEND AN INVITATION TO FOLLOW US TO THOSE INDIVIDUALS.
SO WE'VE BEEN BUILDING OUR SOCIAL MEDIA FOLLOWERSHIP ORGANICALLY.
OTHER THINGS THAT WE'VE BEEN DOING IS THAT WE WE HAVE A VERY HIGH NUMBER OR HIGH RATIO OF FLIERS AND GRAPHICS ON OUR SOCIAL MEDIA RIGHT NOW IN COMPARISON TO HAVING IMAGES.
AND SO WE FEEL THAT WE GET A MORE FAVORABLE RESPONSE WHEN WE POST VIDEOS OR IMAGES.
SO WE'RE TRYING TO COLLABORATE WITH DEPARTMENTS SUCH AS PARKS AND RECREATION TO SAY, HEY, YOU KNOW, CAN YOU SHARE SOME OF THE IMAGES OF THE DAY'S EVENT WITH US? BECAUSE WE KNOW THAT THAT'S SOMETHING THAT DOES GET US GOOD REACTION AND GOOD GOOD FEEDBACK ON FACEBOOK.
SO THOSE ARE STEPS THAT WE'RE TRYING TO TAKE IN ORDER TO BUILD OUR SOCIAL MEDIA FOLLOWERSHIP UP.
I THINK IT'S IMPORTANT TO PUT THE FLIERS OUT THERE, BUT I JUST WANT TO MAKE SURE THAT WE CAN TRY TO BALANCE THE RATIO OF ACTUAL IMAGES TO PROMOTIONAL FLIERS.
AND THEN WHAT ARE THE CLICK RATES? SO WE SEND THESE E BLASTS OUT.
DO YOU GUYS MEASURE THE OPEN RATES, THE CLICK RATES, DELETE RATES? WHAT ARE THOSE NUMBERS LOOK LIKE? I'D HAVE TO PULL THOSE NUMBERS, BUT BUT WE CAN PULL THOSE AS WELL AND SHARE THOSE WITH YOU.
PLEASE SHARE THAT WITH THE COMMISSION.
ALSO, MY OPINION THAT THE DEPARTMENT SHOULD NOT BE IN CHARGE OF PUTTING GRAPHICS TOGETHER, THEY SHOULD GIVE YOU MAYBE SOME DIRECTION ON THE VISION THAT THEY SEE FOR WHATEVER THE MESSAGE THEY'RE TRYING TO SEND.
BUT AS COMMISSIONER BOLTON SAID, SOME OF THESE GRAPHICS THAT WE SEE ARE VERY ELEMENTARY SCHOOL LOOKING CHILDLIKE.
IT WILL NOT DRIVE THE INTENDED ENGAGEMENT OR THE TURNOUT THAT WE'RE LOOKING FOR.
SO I THINK THAT'S SOMETHING THAT THAT NEEDS TO CHANGE IN TERMS OF THE HIGHER DEMAND FOR OTHER SERVICES LIKE VIDEO SERVICES.
I MEAN, EVER SINCE THE PANDEMIC STARTED, EVERYONE HAD TO ADJUST AND TO ADOPT OR ADAPT TO DOING THINGS MORE DIGITALLY.
AND I DON'T THINK THAT THAT WE ADAPTED ENOUGH AND I DON'T THINK THE CITY HELPED US ADAPT ENOUGH.
SO, FOR EXAMPLE, EVEN RIGHT NOW, I'M USING MY OWN PERSONAL DIGITAL CAMERA.
THESE ARE ALL THINGS THAT SHOULD HAVE BEEN PROVIDED BY THE CITY.
AND THEN I THINK WE ALSO MISSED OUT ON SOME OPPORTUNITIES WHERE WE CAN TAKE ADVANTAGE OF THE EVENTS WE'RE DOING NOW AND THEN PROMOTE FOR NEXT YEAR.
SO FOR EXAMPLE, I WENT TO THE PUMPKIN SPLASH ON SATURDAY AT THE AQUATIC CENTER, SO THERE WERE A LOT OF MINI PUMPKINS AROUND AND KIDS WERE ABLE TO DO PAINTINGS AND DRAWINGS AND GOING TO POOL.
THERE WOULD HAVE BEEN A GREAT OPPORTUNITY TO HAVE A PROFESSIONAL PHOTOGRAPHER OUT THERE TAKING HIGH QUALITY IMAGES WITHOUT NECESSARILY TAKING IMAGES OF FAMILIES, OR IF WE TOOK PICTURES OF FAMILIES GET THEIR PERMISSION AND THEN THAT COULD BE USED FOR A FLIER FOR NEXT YEAR OR VIDEO COULD HAVE BEEN TAKEN BY A VIDEOGRAPHER.
AND THEN A HIGHLIGHT VIDEO COULD HAVE BEEN DONE THIS YEAR TO PROMOTE FOR NEXT YEAR SO PEOPLE COULD SEE, OH WOW, THIS PUBLIC SPLASH IS PRETTY COOL.
THEY'RE PAINTING PUMPKINS, THEY'RE IN THE WATER, THEY'RE DOING WHATEVER.
AND SO WE MISS OPPORTUNITIES LIKE THAT WHERE WE CAN PROMOTE FOR NEXT YEAR.
AND THAT'S SOMETHING THAT THAT YOUR OFFICE SHOULD KNOW AND BE IN CHARGE OF AND AND TAKE ADVANTAGE OF TO MAKE SURE THAT THE EVENT IS A BETTER SUCCESS NEXT YEAR.
YOU GUYS KEEP SAYING THAT THE TAMAGRAM IS A GREAT PRODUCT.
THE SURVEY CONSULTANTS SAID THE SAME THING, BUT YOU SAY IT'S A BIG DEMAND ON TIME, SO THAT SHOULD BE CARVED OUT TO A THIRD PARTY COMPANY.
WE GIVE THEM THE CONTENT, THEY PUT IT TOGETHER THAT SAVES YOU GUYS TIME AND IF THERE IS SUCH A HIGH DEMAND FOR THE PIO OFFICE.
AND WHY DON'T WE STAFF UP TO THE NEEDS? I MEAN, A LOT OF THINGS ARE MOVING DIGITAL NOW I'M DIGITAL VICE MAYOR'S DIGITAL AND THEN A LOT OF OUR MESSAGES ARE DIGITAL NOW.
COMMISSIONER BOLTON IS DOING PODCAST NOW, SO WE HAVE TO ADAPT TO THE CHANGING TIMES, SO WE SHOULD NOT BE SO SLOW TO ADAPT TO THE CHANGING TIMES.
SO THAT'S MY FEEDBACK REGARDING, YOU KNOW, STRATEGIC PLANNING
[03:45:09]
QUESTIONS.SOME OF THESE QUESTIONS, I MEAN, WHEN WE HAVE OUR DISCUSSIONS WITH THE CITY MANAGER AS WE DISCUSS COMING UPCOMING EVENTS, THEN YEAH, THESE THINGS NEED TO BE CONSIDERED.
AND THEN WE WE PROVIDE YOU WITH AS MUCH INFORMATION AS WE CAN AND THEN WE MOVE FORWARD.
BUT, YOU KNOW, SOMETIMES IN TERMS OF THAT DOCUMENT YOU GUYS ASKED FOR, SOMETIMES WE'RE TRYING TO PUT THINGS TOGETHER AND WE'RE WAITING ON GETTING FEEDBACK FROM OTHER PEOPLE AND GETTING THEIR SCHEDULE TOGETHER.
SO THEN WE GET IT LATE AND THEN WE HAVE TO WE HAVE TO PROMOTE ITEMS AT A LATE DATE AND TIME.
AND SO WE ALSO EXPECT STAFF TO BE ABLE TO UNDERSTAND THAT WE DON'T JUST DICTATE EVERYTHING.
WE ALSO ARE RELYING ON THE SCHEDULE OF OTHER PEOPLE THAT WE MIGHT BE DEALING WITH.
AND THEN ANOTHER QUESTION FOR YOU,[INAUDIBLE] ALSO.
SO I HAD MY HISPANIC HERITAGE MONTH PODCAST AND YOU POSTED IT ONE TIME ON INSTAGRAM.
BUT THEN THE MOVE WITH THE MAYOR WAS POSTED ONE TO THREE FOUR FOUR TIMES, WHILE MINE WAS ONLY POSTED ONCE.
HOW DO YOU HOW DO YOU DO, AND MY EVENT WAS COMING UP SOONER THAN HER EVENT? SO HOW DO YOU MANAGE OR DISTRIBUTE THE PROMOTION OF CERTAIN EVENTS WHEN I DON'T UNDERSTAND HOW ONE EVENT CAN BE PROMOTED FOUR TIMES [INAUDIBLE] FOUR TIMES AND MY EVENT ONLY PROMOTED ONCE.
WELL, IN SOME CASES WE MAY RECEIVE THE THE FLIER TO PUSH OUT ON SOCIAL MEDIA AT A MUCH EARLIER TIME, WHICH ALLOWS US TO HAVE IT IN THE ROTATION MUCH LONGER.
BUT YOU ARE RIGHT, AND OUR GOAL IS TO TRY TO MAKE SURE THAT WE ARE MORE EQUITABLE AND DEFINITELY IN THE WAY THAT WE ADVERTISE COMMISSION INITIATIVES.
AND IF I MAKE A POINT OF CLARIFICATION, I HAD THREE EVENTS RAINED OUT, SO THAT'S WHY THEY HAD TO BE NOTICED AND POSTED THAT THE EVENTS WERE RAINED OUT.
SO IT WAS URGENT TO MAKE SURE THAT PEOPLE KNEW BEFORE COMING OUT TO THE EVENTS.
WE WILL NOW GO TO THE VICE MAYOR.
SO COMMISSIONER GELIN'S ENDING POINT WAS VERY GOOD, I WANT TO ASK THE QUESTION BECAUSE THIS GOES IN LINE WITH OUR [LAUGHTER] I'M NOT CUTTING YOU OFF PUBLIC RECORD THE SAME WAY WITH THE INITIATIVE ACTIVITIES LIKE HOW IS THE PIO AND THE INITIATIVE FUNDS AND EVERYTHING ELSE THAT WAS IN REGARDS TO THE INITIATIVE'S ACTIVITIES.
HOW IS THE CITY HANDLING IT IF COMMISSIONER BOLTON SEEMS TO WANT TO HAVE A PODCAST EVERY WEEK, COMMISSIONER GELIN WANTS TO DO X Y Z COMMISSIONER PLACKO WANTS TO DO A B C.
THE MAYOR WANTS TO GET JIGGY WITH IT.
HOW IS THE CITY STAFF COORDINATING SO THAT ONE DOESN'T TAKE PRECEDENCE OVER THE OTHER OR OVERLAP EACH OTHER? IS THERE LIKE A LIMIT THAT WE PERHAPS THIS IS A QUESTION TO THE COMMISSION PROBABLY MORE MORE SO.
YOU KNOW, ARE WE DOING ONE THING A WEEK, ONE THING A MONTH TO NOT BECAUSE WE CAN'T OVERBURDEN STAFF CLEARLY.
AND IF WE'RE NOT ANTICIPATING OUR EVENTS AND PLANNING WITH OUR LIAISONS, WHICH IS THAT'S WHY WE HAVE OUR LIAISON, IN MY OPINION.
YOU KNOW, WE DON'T THE STAFF DOESN'T WANT TO GET OVERPOWERED BY ONE COMMISSIONER OR THE MAYOR AS WELL, SO IS THAT SOMETHING THAT WE NEED TO ADDRESS AND GIVE DIRECTION TO STAFF OR IS THIS SOMETHING THAT WE WANT STAFF TO TELL US HEY, YOU HAVE TOO MUCH, YOU HAVE TOO MANY HERE.
YOU HAVE TOO MANY IN DECEMBER.
THIS IS WHAT WE'RE GOING TO DO.
WE'VE GOTTEN FIVE REQUESTS FROM FIVE DIFFERENT PEOPLE.
WE'RE GOING TO DO THIS, BUT NOT DO THAT.
SO I'M JUST THROWING THAT OUT THERE BECAUSE THIS THIS, YOU KNOW, IT CAN BE OVERWHELMING WHEN WE'RE NOT GIVING AMPLE TIME TO TO STAFF AND THE CITY MANAGER TO TO TO WORK ALL THESE KINKS OUT.
AND IT LOOKS LIKE WE'RE VERY DEMANDING, WHICH IS NOT A BAD THING BECAUSE OBVIOUSLY THERE HASN'T BEEN A COMMISSION LIKE THIS COMMISSION AND EVEN THE PREVIOUS COMMISSION AS IN THE PAST.
SO THIS IS A VERY AGGRESSIVE COMMISSION, VERY OUTGOING WITH THE COMMUNITY OUTREACHING, WANTING TO DO THINGS.
AND SO I THINK THAT'S JUST WANT TO NOTE THAT.
AT THIS TIME, I'M GOING TO GO TO COMMISSIONER PLACKO SINCE SHE HAS NOT YET SPOKEN BEFORE GOING AROUND TO OTHER PEOPLE WHO HAVE LIKED LIT THEIR LIGHTS.
SORRY, CAN WE GO BACK TO THE TAMAGRAMS FOR A MINUTE? IT APPEARS THAT IT TAKES UP A TREMENDOUS AMOUNT OF TIME, AND I KNOW OUR SURVEY RESULTS SHOW HOW POPULAR IT IS.
DO WE HAVE ANY WAY TO KNOW THESE SURVEY RESULTS?
[03:50:04]
WHAT AREAS THOSE RESULTS ARE COMING IN FROM? THE REASON I ASK IS.IF IT IS HOW DO I SAY THIS, IF IT IS THE SENIOR COMMUNITY, I UNDERSTAND A LOT OF THEM DON'T HAVE COMPUTERS, THEY DON'T HAVE ACCESS.
BUT WHILE IT'S TAKING UP SO MUCH TIME, WE MIGHT BE BETTER SERVED TO CUT BACK ON OUR TAMAGRAMS AND USE THAT TIME AND ENERGY FROM PIO TO DO MORE INNOVATIVE THINGS.
SO IT'S JUST A THOUGHT IF WE HAVE THAT INFORMATION.
I HAD ANOTHER THOUGHT, AND I'VE JUST.
I THINK THIS IS A VERY DIFFERENT, VERY DYNAMIC COMMISSION.
AND WHILE I THINK, YOU KNOW, I KNOW I HAVE IN THE PAST TALKED ABOUT EVERYONE GETTING THEIR FAIR SHARE, NOT PUTTING MONEY IN A POT AND EVERYBODY PULLS FROM IT AND WHOEVER'S FIRST.
I DON'T KNOW HOW YOU CAN SAY TO A COMMISSIONER, NO, YOU CAN'T DO THAT BECAUSE THERE'S NOT ENOUGH TIME, THERE'S NOT ENOUGH ENERGY.
SO I THINK WE NEED TO FIND A WAY TO BETTER SERVE OUR RESIDENTS.
AND IF BETTER SERVING OUR RESIDENTS IS BY PODCAST OR BY FILMING EVERY MONTH OR WHATEVER THAT IS, I THINK WE NEED TO FIND A WAY TO DO THAT.
I DON'T KNOW IF THAT'S OUTSOURCING.
I DON'T KNOW IF THAT'S MORE STAFF IN HOUSE, BUT IT'S ALL ABOUT SERVING OUR RESIDENTS.
SO TAKING THAT AWAY FROM THE COMMISSION DOES NOT SERVE OUR RESIDENTS IN THE BEST WAY POSSIBLE.
COMMISSIONER BOLTON, COMMISSIONER GELIN, THEN THE VICE MAYOR, OK, SO I MEAN, FOR THE FOR THE RECORD, I AM I'M DEMANDING BUT NOT DEMANDING ON STAFF.
THIS IS WHY I'VE NOT ASKED STAFF TO WORK ON MY INITIATIVES OTHER THAN CENTERED TOWARD THE START OF THE YEAR, MY TAX SUMMIT WITH [INAUDIBLE], MY MEDICAL MARIJUANA SUMMIT AND MY COMMUNITY ACTION BREAKFAST.
TOWARD THE START OF THE YEAR AND MY HOLIDAY BIG BIG GIVE INITIATIVE ONLY INCLUDES PERHAPS LAURA ILION AND MY COMMUNITY ENGAGEMENT LIAISON.
IT'S VERY HEAVILY FILMED AND THAT SORT OF STUFF.
SO WITH THAT SAID, I HAVE NEVER ASKED OF THE PIO OFFICE TO DO ANYTHING WHATSOEVER THAN POST SOMETHING ON SOCIAL MEDIA THAT I GIVE TO YOU THAT IS WELL DESIGNED.
SO I THINK THAT IT IS ONLY FAIR THAT THE TALENT FOR MY PODCAST IS BOOKED BY THE PIO, AND AT SOME POINT I THOUGHT, JUST LET IT GO.
IT IS YOUR JOB TO BOOK THAT TALENT, TO MAKE SURE THAT THEIR QUALITY TALENT AND TO MAKE SURE THAT THE PEOPLE THAT WE'RE TALKING TO ARE IN LINE WITH THE CITY'S STANDARDS AND WHAT WE BELIEVE.
MS. GUNN SAID THAT THE REASON WHY WE'RE HAVING THIS CONVERSATION WAS BECAUSE OF ONE OF THOSE REQUESTS, AND SHE'S RIGHT.
SHE DOES NOT TAKE MARCHING ORDERS FROM ONE COMMISSIONER.
SHE TAKES MARCHING ORDERS FROM AT LEAST THREE PEOPLE.
SO AT SOME POINT DURING THIS CONVERSATION, MAYOR, I WOULD LIKE TO HAVE CONSENSUS FROM MY COLLEAGUES TO ADVISE MS. GUNN THAT MS. BAKER YES, THAT'S YOUR LAST NAME.
MS. MS. BAKER WOULD BE BOOKING THE TALENT FOR MY PODCAST.
YEAH, I JUST WANTED TO RESPOND TO THE QUESTION POSED BY THE VICE MAYOR.
SO AGAIN, PART OF THIS PROCESS IS TO STAFF WANTS TO KNOW WHAT OUR NEEDS AND OUR DEMANDS ARE.
I THINK WE'VE MADE THAT CLEAR BASED ON OUR ACTIONS, BUT THEY JUST HAVE TO STEP
[03:55:03]
UP.SO IF THEY KNOW THAT THE NEEDS AND THE DEMANDS OF THE PIO OFFICE ARE HIGHER, THEY HAVE TO STEP UP TO THAT.
IF THE TAMAGRAM IS SUCCESSFUL AMONG OUR RESIDENTS BUT TOO DEMANDING FROM STAFF, THEN YOU FARM THAT OUT TO A THIRD PARTY COMPANY WHERE THEY CAN PUT ALL STUFF TOGETHER AND MAIL IT OUT.
SO, I MEAN, THE PRICING SHOULD HAVE BEEN DONE ON THAT.
YOU GET A FEW RFPS, GET A FEW PROPOSALS IN, GET SOME QUOTES AND THEN COMPARE THE COSTS OF THE MAN HOURS OF STAFF TO THE HOURS OF GOING TO A THIRD PARTY VENDOR AND MAKE A DECISION.
SO THE ORGANIZATION JUST NEEDS TO BE MORE NIMBLE, MORE SWIFT, RESPOND TO THE NEEDS OF THE COMMISSION AND WE'RE SIMPLY TRYING TO RESPOND TO THE NEEDS OF OUR RESIDENTS.
AND SO THEY JUST HAVE TO STEP UP AND THAT'S THE JOB AND THE ROLE OF THE CITY MANAGER TO DO THAT.
SO HOPEFULLY THAT ANSWERS THE QUESTION.
SO YOU GOT A THUMBS UP FROM THE VICE MAYOR AND THE VICE MAYOR IS ON DECK IS READY TO GO ANYWAY.
COMMISSIONER GELIN YOU FINISHED.
VICE MAYOR, I BELIEVE THE SURVEY THAT WAS PRESENTED EARLIER TODAY SHOWED THE TAMAGRAM WAS THE FAVORITE OF ALL AMONG ALL THE SOCIAL MEDIA PLATFORMS. I DON'T KNOW FROM WHICH DISTRICT PROBABLY MORE MINE THAN ANYBODY ELSE'S, BUT WE DON'T KNOW.
NUMBER TWO, IN REGARDS TO COMMISSIONER BOLTON REQUEST, YOU KNOW, IN HIS WORDS, I MEAN, I'LL BE AMENABLE, BUT ONLY IF WE KNOW WHAT THOSE HOURS ENTAILS.
WE KNOW WHAT THE COST ENTAILS.
WE KNOW THAT IT'S RELATED TO TAMARAC AND NOT RELATED TO TO, YOU KNOW, NAPLES OR TALLAHASSEE.
I DON'T SEE HOW WE CAN HAVE CONSENSUS ON SOMETHING AND WE DON'T EVEN KNOW WHAT IT ENTAILS.
SO THAT'S JUST MY TWO CENTS ON THAT.
I GUESS MY TWO CENTS, SO WE'LL GO.
COMMISSIONER ASSISTANT CITY MANAGER, GO AHEAD.
I JUST WANTED TO BE ABLE TO MAKE SOME COMMENTS TOWARDS THE END BECAUSE I I'VE HEARD THIS HAS BEEN A VERY HELPFUL CONVERSATION.
SO, YOU KNOW, WE DID HAVE STAFF IN THE BUDGET TWO YEARS AGO, BUT CUT IT BECAUSE OF THE THE BUDGET SITUATION THAT WE FOUND OURSELVES IN THIS YEAR.
SO WE DEFINITELY NEED MORE STAFF.
THE TAMAGRAM IS WILDLY POPULAR AND IT DOES TAKE A LOT OF TIME AND WE CAN DO THINGS ABOUT THAT.
WE CAN CUT BACK ON THE NUMBER OF ADDITIONS THAT WE DO.
VERY GOOD FEEDBACK, AND WE ARE ASKING YOU SO THAT WE HAVE SO YOU ALL HAVE AN UNDERSTANDING OF WHAT EACH OTHER IS ASKING BECAUSE THAT'S NOT SOMETHING WE WOULD SHARE WITH YOU INDIVIDUALLY SO THAT WE CAN BETTER STREAMLINE THE PROCESS.
THIS AND MOVING TO A MORE DIGITAL ENVIRONMENT OVER THE LAST COUPLE OF YEARS HAS DEFINITELY CREATED AN UPTICK FOR PIO FOR IT.
AND SO WE ARE DOING WHAT WE CAN TO BE NIMBLE AND TO ADDRESS THOSE NEEDS.
SO THIS CONVERSATION HAS BEEN VERY HELPFUL AND WILL CONTINUE TO GUIDE US IN WHAT WE DO AND MOVING FORWARD, EVEN IF IT INCLUDES REQUESTING ADDITIONAL STAFF SOMEHOW, BECAUSE THAT WOULD HELP.
AND MAYBE WE NEED A GRAPHIC DESIGNER.
THESE ARE THINGS THAT WE CAN TAKE INTO ACCOUNT TO HAVE A MORE CONSISTENT LOOK BECAUSE WE REALLY DON'T HAVE A LARGE STAFF.
AND IF YOU LOOK AT OTHER CITIES WHICH WE'VE PULLED NUMBERS ON, WE ARE VERY UNDERSTAFFED IN COMPARISON.
SO I APPRECIATE ALL THE FEEDBACK AND THE CONTINUED DIALOG.
SO I JUST WANTED TO TO SAY THANK YOU.
YES, MONEY DOESN'T GROW ON TREES.
WE DID CUT DOWN, AND WE HAVE SAID HOW WE ARE VERY.
WE RUN A HAVE A VERY WELL-RUN CITY ON A VERY LIMITED STAFF AND A LIMITED BUDGET.
WE HAD INCREASED THE TAMAGRAM DUE TO EVERYBODY APPRECIATING THE RESOURCES THAT WERE COMING OUT FROM IT, AND IT'S FROM PEOPLE OF ALL AGES, SO IF YOU WANT TO DO A LITTLE MORE DIVING INTO DATA AND STATISTICS, I'D BE CURIOUS TO KNOW.
THE DATA AND STATISTICS ON THE USE OF THAT, BECAUSE I KNOW I HEAR IT FROM ALL, BUT IF YOU WANT TO MAKE A COST AND MAKE IT A LITTLE CHEAPER, THEN I WOULD AGREE.
REMOVE AT LEAST FIVE PAGES OF.
WHAT IS IT FOUR EDITIONS, FIVE EDITIONS? WE DO SIX PER YEAR, SIX PER YEAR, REMOVE FIVE PAGES.
THIS COMMISSION DOESN'T NEED TO BE POSTING AND IT DOESN'T NEED TO HAVE MORE OF YOUR TIME HAVING OUR PAGES IN IT, WHICH IS ALSO ANOTHER EXPENSE THAT MIGHT HELP US.
I WOULD ALSO SAY THAT I WOULD BE CURIOUS TO KNOW WHEN WE'RE TALKING ABOUT THE
[04:00:01]
FLIERS, THE FLIERS THAT ARE NOT AS PRETTY AS OTHERS, IF THE INFORMATION IS STILL OUT THERE, ARE WE STILL GETTING A LOT OF PEOPLE COMING TO THE EVENTS? IS IT STILL WORKING? IS IT GETTING THE INFORMATION OUT THERE? ARE WE SETTING OUR PRIORITIES RIGHT? I MEAN, MAYBE WE DO NEED A GRAPHIC DESIGNER THAT WILL HANDLE ALL FLIERS, BUT THERE IS A LEVEL OF WHAT'S A PRIORITY FOR THE CITY IS TO GET THE JOB DONE AND GET IT DONE RIGHT.AND NOT NECESSARILY IS THE PRETTIEST PICTURE, THE ONE THAT MAKES IT THE MOST EFFECTIVE.
THIS COMMISSION IS HERE TO SET POLICIES, WE'RE NOT NECESSARILY HERE TO DO EVENTS, AND THIS DOES NOT MEAN THAT WE MAKE OUR EMPLOYEES ONLY DOING EVENTS OR DOING THINGS THAT REVOLVE AROUND US.
AND I THINK THAT'S ALSO ONE OF THE REASONS WHY THIS THE FIRST PART OF ITEM SIX, WAS TO HAVE OUR INITIATIVES BROUGHT FORTH SO YOU CAN HELP ORGANIZE US.
AND THEN IT WAS BROUGHT FORTH FOR IT TO COME TO A WORKSHOP SO IT COULD BE DETERMINED WHETHER OR NOT ONE PERSON IS SEEKING TO DO PODCASTS AND NEEDING MORE TIME AND ASSISTANCE, AND TO BE ABLE TO GET CONSENSUS ON IT BECAUSE.
THE CITY MANAGER CAN'T DIRECT STAFF FOR ONLY ONE PERSON, SO THERE WAS A REASON FOR WHY WE HAD ALL OF BASICALLY ONE TO TWO P.M.
FORGET TO GET THAT TO GET THAT POLICY SO WE CAN START DOING THINGS A LITTLE MORE ORGANIZED.
YOU KNOW WHAT COMMISSIONER BOLTON WANTS TO DO PODCAST.
EXCELLENT HURRAY FOR HIM IF THAT'S WHAT HE WANTS TO DO.
YOU KNOW, GELIN WANTS TO RIDE AROUND THE CITY WITH PEOPLE ON BICYCLES.
AND THEN WE'VE GOT COMMISSIONER VICE MAYOR WHO WANTS TO DO ICE CREAM AND BLOOD.
COMMISSIONER PLACKO WITH WHAT SHE'S DOING.
EVERYBODY SHOULD JUST AGAIN BE DOING THINGS TOGETHER AND DOING IT IN AN ORGANIZED MANNER AND IN A FINANCIAL MANNER THAT SERVES THE CITY SO WE CAN ACTUALLY GET TO THE BUSINESS AT HAND BECAUSE THERE'S A FEW OTHER THINGS THAT WE REALLY DO NEED TO BE FOCUSING ON.
SO ANYWAY, THAT'S MY TWO CENTS.
AND AT THAT POINT, COMMISSIONER BOLTON HAS ASKED IF WE WOULD GIVE HIM THE GREEN LIGHT SO HE CAN ASK THIS INTERIM CITY MANAGER TO BE ABLE TO WORK WITH MS. BAKER FOR SORRY, I FORGOT YOUR TITLE.
AS YOU CAN TELL FROM THE BEGINNING OF THIS TODAY, I DON'T DO TITLES WELL TODAY, IF THAT SHOULD PROCEED.
SO IT WAS THAT WHILE YOUR LIGHT IS LIT, COMMISSIONER BOLTON OR DO YOU HAVE SOMETHING FURTHER? YEAH, I WANT TO ADD FURTHER CLARIFICATION SO THAT WE KNOW WHAT WE'RE GIVING CONSENSUS ON.
THERE IS NO FISCAL IMPACT OTHER THAN MY COMMUNITY ENGAGEMENT LIAISON ENGINEERS, THE PODCAST.
SO HE WOULD BE ENGINEERING THE PODCAST, EDITING THE PODCAST, PUTTING IT OUT.
I'M NOT ASKING STAFF TO DO ANY OF THAT THAT COMES FROM MY ENGAGEMENT LIAISON THAT IS ALREADY BUDGETED, THAT EVERYBODY ALREADY HAS ONE AS WELL.
SO THERE IS NO FISCAL IMPACT WHERE THIS IS CONCERNED.
NUMBER TWO, I'M NOT GOING TO BE TALKING TO THE LAUNDROMAT OWNER IN TAMARAC.
I'M NOT GOING TO CENTER IT AROUND TAMARAC BUSINESSES OR THIS LOCAL AREA.
IF I WANT TO TALK WITH A REPRESENTATIVE FROM TALLAHASSEE THAT TALKS ABOUT HOW IMPORTANT HOME RULE IS, THEN ABSOLUTELY I'M GOING TO TALK TO SOMEBODY FROM TALLAHASSEE BECAUSE THIS IS INFORMATION THAT OUR RESIDENTS SHOULD KNOW.
AND IF SOMEBODY LIVES IN BOCA THAT CAN TALK ABOUT BENCHMARKING THEIR CITY TO TAMARAC, THEN ABSOLUTELY, I'M GOING TO TALK TO SOMEBODY FROM BOCA.
SO IT WOULD BE UP TO THE PIO AND AND SHE WOULD HAVE FREE REIN ON THIS TO BOOK WHOEVER SHE THINKS WOULD BRING INFORMATION THAT WOULD BE IMPORTANT AND VALUABLE TO THE TO THE RESIDENTS OF TAMARAC.
THAT IS WHY I WANT THE PIO TO BOOK THE TALENT, BECAUSE IF I BOOK THE TALENT MYSELF, IT WOULD SEEM THAT IT WOULD BE A BOOKING JUST PEOPLE THAT I THAT I WANT TO TALK TO.
BUT NOW I WANT THE PIO TO BOOK THE TALENT BECAUSE I'VE BEEN TALKING TO PEOPLE WHO SHE THINKS WOULD BRING VALUE TO THE CITY OF TAMARAC.
SO WHEREVER THEY ARE, WHATEVER EXPERIENCES THEY COME FROM, SHE'S THE ONE THAT SUGGESTS THE TALENT.
SO THAT'S ALL I WANT THE PIO TO DO TO SUGGEST THE TALENT.
TALK TO THE TALENT, SEE IF THEY'RE INTERESTED.
AND THEN MY OFFICE, MY COMMUNITY ENGAGEMENT.
BE ABLE TO SCHEDULE THEM FOR THE PARTICULAR SHOWS IN ADVANCE, IT'S JUST NOT A WEEKLY THING.
IT IS TALKING TO A COUPLE OF PEOPLE THIS WEEK FOR THE NEXT THREE MONTHS.
COMMISSIONER BOLTON, MAY I ASK YOU A QUESTION, PLEASE?
[04:05:02]
WHAT IS THE QUESTION? IS THERE POSSIBLY A COMPROMISE IF THERE NEEDS TO BE ONE THAT MAYBE YOU HAVE A LIST OF PEOPLE THAT YOU WOULD LIKE THE CITY TO VET IF THAT WOULD SAVE SOME TIME? OH NO, NO, I WANT I WANT IT TO BE ORIGINATED FROM THE PIO.AND IN OUR CONVERSATION, I DID TELL THE PIO FROM TIME TO TIME, I WILL SEND HER A LIST OF PEOPLE THAT I THINK THAT WOULD BE NICE TO TALK TO.
AND IF SHE BELIEVES THAT THAT PERSON IS A GOOD PERSON, A GOOD FIT FOR THE PODCAST, ABSOLUTELY.
BUT THE ONUS WOULD BE ON THE PIOS OFFENSE TO GENERATE PEOPLE OF INTEREST THAT WOULD BRING VERY GOOD INFORMATION TO THE CITY OF TAMARAC.
INTERIM CITY MANAGER, WE CAN DO THAT IF THAT'S THE DESIRE OF THE COMMISSION AND THEN I KNOW THAT THERE'S SOME WRITING THAT'S REQUIRED TO GO WITH IT AS WELL.
TALKING POINTS, QUESTIONS, THINGS LIKE THAT THAT'S VERY DOABLE IF THAT'S WHAT YOU ALL WANT.
SO AT THIS TIME, TO CLARIFY THAT, MAYOR, SO SO EVERY PODCAST HAS WHAT DO YOU CALL IT LIKE A DESCRIPTION.
SO IT WOULD SAY COMMISSIONER BOLTON IS SPEAKING WITH CAPTAIN JEFF CIRMINIELLO TODAY.
JEFF CIRMINIELLO IS THE HEAD OF THE DEPARTMENT OF THE POLICE IN THE CITY OF TAMARAC.
AND THIS CONVERSATION IS WITH THAT PERSON, SO IT GIVES THE THE DESCRIPTION FOR THE PODCAST.
SO THE DESCRIPTION IS MAYBE LIKE HALF OF A PARAGRAPH OR A PARAGRAPH, YOU KNOW, TELLING WHAT THE PODCAST THAT PARTICULAR EPISODE IS ABOUT.
AND BASICALLY, THEN YOUR LIAISON WOULD BE THE ONE WHO WOULD DO THE RESEARCH ON THE PERSON THAT YOU WERE PROVIDED WITH TO FIGURE OUT THE QUESTIONS THAT YOU WOULD BE ASKING.
IT WOULD NOT BE [INAUDIBLE] TO YOU OR HER TEAM FIGURING OUT THE QUESTIONS THAT YOU WOULD BE ASKING.
THEY WOULD NOT BE DOING A RESEARCH.
I MEAN, THE IF [INAUDIBLE] IS ASKING LAURA TO COME ON THE PODCAST AND LAURA IS GOING TO SEND YOUR [INAUDIBLE], PERHAPS A BIO.
AND THEN FROM THAT BIO, [INAUDIBLE] WOULD WRITE WOULD WRITE THE COPY.
THAT'S THE BETTER TERM [INAUDIBLE] WOULD WRITE THE ONE PARAGRAPH COPY AND SAY, THIS IS WHAT THIS EPISODE WILL BE ABOUT.
THERE'S JUST TALK, TALK, JUST LOOKING FOR A COUPLE OF PEOPLE THAT WOULD BE INTERESTED IN TALKING ON THE PODCAST AND SAY, HEY, YOU'RE INTERESTED IN TALKING ON THE PODCAST OKAY? HERE'S MY BIO STAFF WILL REACH OUT TO YOU TO SCHEDULE.
[INAUDIBLE] BECAUSE I HAVE NOT LISTENED TO YOUR PODCASTS.
ARE THEY A FIFTEEN MINUTE, FIVE MINUTE, HALF AN HOUR PODCAST? TOO LONG.
IT AIMS TO BE AROUND 24 MINUTES, SO IT KEEPS THE ATTENTION OF THE PERSON THAT IS LISTENING.
SO AGAIN, JUST TO MAKE SURE I'M UNDERSTANDING, WE'RE ASKING FOR [INAUDIBLE] TO OR TEAM TO THEN GET, LET'S SAY, CAPTAIN CIRMINIELLO BIO, SHE THEN WRITES UP CAPTAIN CIRMINIELLO DID THIS THIS THIS THIS THIS THIS, THIS IS HIS BIO.
AND FROM THERE, YOU AND YOUR TEAM WILL FIGURE OUT WHAT KIND OF QUESTIONS THAT YOU WOULD BE ASKING DURING THAT 24 MINUTES.
[INAUDIBLE] TEAM IS NOT SAYING SO, CAPTAIN, WHAT IS YOUR BLANK, BLANK, BLANK FOR THE DAY? WHAT IS YOUR VISION FOR THE CITY OF TAMARAC? WHAT IS YOUR? THAT THAT IS YOUR ITEMS THAT YOU WILL BE DOING WITH YOUR TEAM VERSUS THE PIO TEAM.
THAT THAT COULD BE ARRANGED IF, IF BUT IF MY TEAM WANTS TO REACH OUT TO [INAUDIBLE] AND COLLABORATE WITH HER AND SAY, WHAT ARE SOME POSSIBLE QUESTIONS THAT WE CAN ASK THIS PERSON BECAUSE SHE'S THE ONE TO RECOMMEND THE PERSON, THEN I DON'T SEE THAT THAT SHOULD BE A PROBLEM.
NOW WE'RE GOING INTO THE WEEDS.
WELL, YOU KNOW HOW I LIKE THE LEADS, RIGHT? SORRY TO INTERRUPT.
I HAVE ANOTHER MEETING TO GO TO, BUT I JUST WANT TO CLARIFY THAT I DO SUPPORT COMMISSIONER BOLTON AND HOPE YOU ALL HAVE A GREAT AFTERNOON.
THE REASON FOR MY QUESTIONS WERE TO BE ABLE TO MAKE SURE THAT THIS IS NARROWLY TAILORED.
THERE'S NO IT'S NOT VAGUE, THERE'S NO CONFUSION, THERE'S NO CONCERN AFTERWARDS.
IF THIS IS, YOU KNOW, THERE'S CONSENSUS FOR IT THAT THERE'S NO THAT YOUR OFFICE IS AWARE OF WHAT YOU ARE BEING EXPECTED TO DO.
COMMISSIONER BOLTON EXPECTATIONS WILL THEN BE MET VERSUS THERE BEING ANY
[04:10:05]
QUESTION OF ANY CONCERN, SO TRYING TO MAKE SURE EVERYBODY HAS A MEETING OF THEIR MIND.I KNOW I ASKED A FEW QUESTIONS.
MS. BAKER ARE THERE ANY QUESTIONS THAT YOU HAVE? AND I THINK THE CONVERSATION HAS BEEN CLARIFYING, SO I'VE BEEN TAKING NOTES AS PROMISED.
AND ASSISTANT INTERIM CITY MANAGER, EVERYTHING'S CLEAR.
SO ON THAT I WILL START WITH YOU COMMISSIONER BOLTON I'M PRETTY SURE I KNOW THE ANSWER, BUT IS THERE A CONSENSUS TO ALLOW? THE INTERIM CITY MANAGER TO DIRECT PIO OFFICE TO OBTAIN A LIST OF NAMES AND THEIR BIOS FOR INFORMATION TO PROVIDE TO YOU FOR YOUR PODCAST.
THERE IN TERMS OF THE MANAGER AND WHOEVER THIS IS, THE MANAGER IS IN THE FUTURE, YES.
YES, BUT I WOULD ALSO LIKE TO NOTE THAT IF IT GOES OUTSIDE OF THESE PARAMETERS, THAT WE SHOULD BE ABLE TO COME BACK AND AND ADDRESS THE SITUATION.
SO THIS HAS CONSENSUS, AND I'M PRETTY SURE IF THERE IS ANYTHING THAT GOES WHERE THERE'S CONCERN ON EITHER SIDE, IT'LL BE BROUGHT UP BACK FOR DISCUSSION BEFORE THIS COMMISSION AT A WORKSHOP MEETING.
IT IS 3:06 AND CONSIDERING THE ITEM NUMBER SEVEN WAS BROUGHT UP BY COMMISSIONER GELIN AND HE IS NOT HERE, THIS WILL HAVE TO BE DEFERRED TO ANOTHER MEETING, ANOTHER WORKSHOP AND WE WILL GO TO ITEM NUMBER EIGHT DISCUSSION AND DIRECTION RELATED TO THE CALENDAR YEAR 2021 IN CALENDAR YEAR 2022 COMMISSION MEETING DATES.
THIS IS REQUESTED BY THE CITY CLERK.
MR. CORRECT THAT IT'S ALL PART OF NUMBER SEVEN, WHICH IS ALL.
I HAVE IT AS NUMBER SEVEN BROUGHT UP BY COMMISSIONER GELIN.
SO WE ARE NOW MAKING A SEVEN B I GUESS, BECAUSE IT'S NOW MY UNDERSTANDING THAT NUMBER
[7. Discussion and possible direction regarding proposed changes to the Code of Ordinances]
THREE OR MAKE IT SEVEN C AMENDING THE CITY'S CODE TO CLARIFY THAT ONLY CITY COMMISSION CAN GRANT AN EXTENSION FOR LAND USE AMENDMENT PLANS OR ZONING APPLICATIONS CONSISTENT WITH FLORIDA STATUTE ONE SIX THREE POINT THREE ONE EIGHT THREE C ONE AND FOUR E ONE.SO THIS ITEM IS UP FOR DISCUSSION, AND IT WAS BROUGHT UP BY COMMISSIONER PLACKO, SO PLEASE PROCEED.
I GUESS I MIGHT SAY I DON'T KNOW IF COMMISSIONER GELIN BROUGHT THIS UP, BUT I KNOW I BROUGHT THIS TO THE ATTENTION OF OUR CITY MANAGER AND OUR CITY ATTORNEY FOR DISCUSSION.
THE ISSUE I HAVE WITH THIS IS.
NUMBER ONE, WE AS THE COMMISSION KNOW THE THE PACE OF THE COMMUNITY OF REDEVELOPMENT, AND WE'RE LOOKING AT IT AT SEVERAL ANGLES, WHAT'S BEST FOR THE COMMUNITY AND WHAT'S BEST FOR THE CITY.
STAFF IS LOOKING AT IT FROM A DIFFERENT ANGLE.
BUT MORE TO THE POINT, WE ARE THE ONES ON THE FRONT LINE.
WE'RE THE ONES THAT HAVE TO TALK ABOUT THE DECISION WE'VE MADE, WE HAVE TO MAKE CLEAR WHY WE MADE THE DECISION WE MADE, WE'RE THE ONES TAKING THE HEAT FOR IT.
THEREFORE, WE SHOULD BE THE ONES THAT EITHER GRANT AN EXTENSION OR DENY AN EXTENSION, NOT CITY STAFF.
I FEEL STRONGLY ABOUT THAT IN CASE Y'ALL DIDN'T CATCH THAT.
WE HAVE TO DEFEND OUR POSITION TO THE COMMUNITY AND WE ARE ON THE FRONT LINE WITH THEM CONSTANTLY.
SO IF I'M GOING TO TAKE THE HEAT, I WANT TO BE ABLE TO DEFEND MY DECISION, NOT STAFF'S DECISION.
THERE ARE COMMISSIONER PLACKO IS IS IN FACT CORRECT.
THERE ARE TO THE EXTENT THAT THEY'RE ON THE AGENDA, THERE ARE TWO SEPARATE BUT RELATED ITEMS AS AS BACKGROUND INFORMATION.
AS YOU KNOW, OVER THE COURSE OF OF RECENT MONTHS, THERE HAVE BEEN SEVERAL DEVELOPMENT APPLICATIONS THAT HAVE COME FORWARD TO THIS BODY AND TO THE CITY THAT HAVE BROUGHT TO
[04:15:01]
LIGHT SOME INTERNAL INCONSISTENCIES WITHIN THE THE CODE IN CERTAIN SECTIONS THAT ARE MENTIONED HERE.SO WE'RE AS STAFF, WE'RE IN THE PROCESS OF OF MAKING CHANGES TO ADDRESS THOSE INTERNAL INCONSISTENCIES AND CLARIFY THAT.
AND ULTIMATELY, THAT WILL COME BEFORE YOU ALL.
YOU WILL TELL US EXACTLY HOW YOU WANT THAT TO READ.
THE QUESTION, I GUESS, IS DO YOU WANT TO DO YOU WANT TO DIRECT US AS THESE DISCUSSION ITEMS TO TAKE THESE ADDITIONAL STEPS TO BRING FORWARD THAT AMENDMENT TO THE CODE WITH THESE ADDITIONAL AMENDMENTS, INCLUDING CLARIFYING WHO HAS THE RIGHT OR THE AUTHORITY? THE AUTHORITY TO EXTEND OR GRANT A CONTINUANCE TO A SCHEDULED PUBLIC HEARING AND AT WHAT POINT? AND THEN THE SECOND AND ALL THAT, A SECOND, BUT ACTUALLY SOMEWHAT UNRELATED TO THIS SPECIFIC ISSUE IS ITEM NUMBER ONE, WHICH A NUMBER OF YOU ALL TALKED AND AND ASKED STAFF TO TAKE ACTION ON WHEN AT THE LAST COMMISSION MEMBER COMMISSION MEETING, SEVERAL MEMBERS OF THE COMMUNITY CAME FORWARD AND SPOKE ABOUT THESE THESE PARTY HOUSES THAT APPEAR TO BE POPPING UP.
AND DO YOU WANT US TO ALSO ADDRESS THOSE IN THE FORM OF A CODE AMENDMENT? SO WE'RE HERE TO DO WHATEVER YOU WILL DIRECT US? AND I THINK THAT'S THE PURPOSE OF THE ITEMS BEING HERE ON THE AGENDA FOR US TO UNDERSTAND AND GET CONSENSUS FROM YOU.
ALL THAT AS WE MOVE FORWARD WITH AMENDING THE CODE THAT WE ALSO INCLUDE THESE PARTICULAR ITEMS, IF THAT'S YOUR DIRECTION.
WE CAN GO BACK TOWARDS NUMBER ONE, SINCE THAT WAS ASKED FOR BY MORE THAN.
ONE PERSON IT MIGHT HAVE BEEN ASKED BY THREE OR FOUR OR FIVE OF US SO WE CAN GO BACK TO THAT ONE AFTERWARDS, LET'S CONTINUE ON WITH NUMBER THREE.
SO I AM NOT SEEING OTHER HANDS, SO I'M GOING TO ASK QUESTIONS.
SO FOR ONE SIX THREE THREE ONE EIGHT FOUR THREE C ONE THAT DEALS WITH THE PROCESS OF ADOPTION AND IT DEALS WITH ALSO GOES TO THE COMPREHENSIVE PLAN UNDER FLORIDA STATUTES 308.
I JUST LOST MY PLACE AND THEN.
FOUR E ONE IS A LOCAL REVIEW FOR COMMENTS AND ADOPTION OF THE TRANSMITTAL AND LOCAL GOVERNMENTS ROLE ON THIS ALSO.
RELATING TO THE 180 DAY LIMITATION DOES NOT APPLY TO AMENDMENTS PROCESSED THROUGH FLORIDA STATUTE.
WHETHER OR NOT WE WANT TO TALK ABOUT THIS FURTHER, MY QUESTION IS AND FOR FUTURE MEETING WITH MORE DETAILS.
ONE THAT I'M HESITANT TO BRING UP, BECAUSE I'M NOT SURE I'M ALLOWED TO, SO I'LL JUST PUT IT OUT THERE.
HOW DOES CHANGING THINGS IN THE PROCESS OF LITIGATION, AND YOU MAY NOT BE ABLE TO ANSWER THIS QUESTION AFFECT THE CITY AND LITIGATION WHEN IT IS DEALING WITH THIS? TO THE EXTENT THAT THAT MAY COME UP, THAT'S AN ISSUE TO BE ADDRESSED AND AND AND DEALT WITH IN THE FORM OF LITIGATION, I THINK MORE TO THE POINT OF STAFFS MOVING FORWARD IS TO RESOLVE THAT INCONSISTENCY, CERTAINLY GOING FORWARD.
SO THIS DOESN'T THAT THERE'S NO QUESTION WHAT THE STANDARD IS AND BECAUSE THERE IS AN INCONSISTENCY WITHIN OUR CODE CURRENTLY AND IT NEEDS TO BE ADDRESSED.
SO WHETHER OR NOT IT APPLIES RETROACTIVELY OR NOT, THAT MAY OR MAY NOT BE DEALT WITH AND ADDRESSED IN THE LITIGATION.
BUT IT'S THE FACT THAT THE LITIGATION EXISTS DOES NOT NECESSARILY MEAN OR OR PROHIBIT YOU ALL FROM DIRECTING STAFF TO MOVE FORWARD WITH THOSE CHANGES PROSPECTIVELY.
BUT COULDN'T SUCH CHANGES BE USED IN THE LAWSUIT FOR WHETHER WE MAY OR MAY NOT HAVE DONE SOMETHING INAPPROPRIATE AND THEN BE USED AGAINST US AS EVIDENCE OR BE USED FOR IT MIGHT.
INAPPROPRIATE AT THIS TIME, I'M NOT SAYING WHETHER OR NOT WE SHOULD OR SHOULDN'T DO SOMETHING.
I AM CONCERNED IF THIS IS THE APPROPRIATE TIME TO BE DOING ANYTHING.
WELL THEN THAT THEN THAT MEANS THAT ALTERNATIVELY.
[04:20:01]
UNDER THAT ANALYSIS, AND I'M NOT SUGGESTING IT'S AN INAPPROPRIATE ANALYSIS THAN WE WOULD HAVE TO BUT THEN MY RECOMMENDATION WAS WE ADOPT A MORATORIUM ON ACCEPTING ALL DEVELOPMENT APPLICATIONS OF THAT NATURE UNTIL THIS, THE LITIGATION IS RESOLVED AND YOU THEN DIRECT US TO CHANGE THE CODE BECAUSE THE CODE DOES NEED TO BE CHANGED.THIS COMMISSION NEEDS TO BE DIRECTED TO DO WHAT IS IN THE BEST INTERESTS OF OUR CITY AND IF THAT IS A POTENTIAL ITEM, IF WE NEED TO DO A MORATORIUM ON ANY MAJOR SITE PLANS THAT ARE AFFECTED BY THE CODE THAT IS CURRENTLY IN QUESTION, THEN MAYBE WE DO NEED TO DO THAT.
WHAT WHAT I WOULD SUGGEST AS YOUR CITY ATTORNEY IS THAT YOU DIRECT US TO GO AHEAD AND MAKE THESE CHANGES AND WE WILL DO THAT ANALYSIS AND PRIOR TO BRINGING THEM FORWARD BECAUSE IT'S A DETAILED AND LENGTHY PROCESS, THERE'S A NUMBER OF PUBLIC HEARINGS THAT SUCH A CODE CHANGE WOULD HAVE TO GO THROUGH THAT WE WILL RESEARCH THAT ISSUE AND INFORM THIS COMMISSION.
AND IF THE RESULTS OF THAT RESEARCH INDICATE THAT WE SHOULD NOT MOVE FORWARD, THEN WE WILL ADVISE YOU ALL OF THAT AND GIVE YOU THE ALTERNATIVE COURSES OF ACTION.
ALTERNATIVELY, MAYBE WE SHOULD BE HAVING A MEMO THAT WOULD BE TO PROVIDE US WITH THE DETAILS BEFORE YOU TAKE THOSE STEPS.
AND POSSIBLY THOSE SHOULD BE IN THE FORM OF SOMETHING THAT WOULD BE.
IN LIGHT OF SHADE SESSIONS FOR LEGAL ACTION, WE CERTAINLY CAN CAN DO THAT.
THAT CERTAINLY WOULD BE SOMETHING THAT I PLANNED ON DOING ANYWAY, WHICH IS AT THE NEXT REGULAR COMMISSION MEETING ASKING FOR A SHADE MEETING TO DISCUSS PENDING LITIGATION.
AND WE CAN HAVE THAT THAT DISCUSSION.
AND IN THAT CONTEXT, I JUST IN MY CONVERSATIONS WITH STAFF AND I, YOU KNOW, THE THE ACTING CITY MANAGER CAN CORRECT ME IF I'M WRONG, IS THAT STAFF WAS ALREADY IN THE PROCESS OF MAKING SOME OF THESE CHANGES ALREADY.
AND IF THAT'S AN INCORRECT STATEMENT, THEN I CERTAINLY WILL.
SO I'M NOT SURE WHY A REQUEST FOR SHADE SESSION FOR CONSENSUS CANNOT BE DONE IN TODAY'S MEETING, BUT I WOULD THINK THAT MAYBE THIS WOULD BE SOMETHING THAT AS PART OF THAT SHADE SESSION, SINCE IT IS DEALING WITH SOMETHING THAT IS PART OF A LAWSUIT WOULD BE A TOPIC THAT WE WOULD BE ABLE TO DISCUSS AT THAT TIME TO BE CERTAIN THAT WE ARE PROTECTING OUR CITY FROM ANYTHING FURTHER.
I HAVE TO ASK FOR SHADE MEETING AT A REGULAR COMMISSION MEETING.
THE WAY I'VE READ IT INTERPRETED THE STATUTE SINCE IT WAS ADOPTED.
AS IT CAN'T BE, YOU ALL CAN'T DIRECT ME TO SCHEDULE A SHADE MEETING DURING A WORKSHOP.
OK, I THINK THAT MIGHT BE ANOTHER THING THAT WE'VE DONE DIFFERENTLY IN THE PAST, BUT THAT IS FINE.
WE WILL FOLLOW YOUR DIRECTION ON THAT.
I JUST I HAVE SHARED MY CONCERNS ABOUT PROCEEDING AT THIS TIME.
I AM TRYING TO CATCH MY WORDS ON PURPOSE.
SO AT THIS TIME, WE'RE GOING TO GO TO ITEM NUMBER ONE.
WHICH IS CLARIFYING AND BASICALLY ASKING OUR CITY ATTORNEY TO DRAFT LEGISLATION THAT CAN COME BACK FOR US TO DISCUSS WHAT TO DO WHEN WE HAVE A [INAUDIBLE] SO I'LL JUST READ IT.
CLARIFYING THE CONDUCT OF COMMERCIAL ACTIVITY IN A RESIDENTIAL AREA IS STRICTLY PROHIBITED, ESTABLISHING THE PENALTY FOR VIOLATION AS THE LARGEST FINE WHICH THE CITY MAY IMPOSE UNDER FLORIDA LAW AGAINST BOTH THE PROMOTER OF THE COMMERCIAL ACTIVITY AND THE OWNER OF PROPERTY ON WHICH IT IS OCCURRING.
AUTHORIZING POLICE CODE, ENFORCEMENT, FIRE DEPARTMENT AND ANY OTHER LAW LAWFUL AUTHORITY TO ENFORCE THIS PROHIBITION ENFORCEMENT SHOULD INCLUDE IMMEDIATELY CEASING THE UNLAWFUL COMMERCIAL ACTIVITY, CLEARING THE PREMISES, IMPOUNDING ANY VEHICLES AND LAWFULLY PARKED AND IMPOUNDING ANY PROPERTY BEING USED TO PROMOTE THE UNLAWFUL COMMERCIAL ACTIVITY FOR USE AS EVIDENCE OF FORFEITURE PROCEEDING.
SO THIS IS WHAT WAS BEEN REQUESTED BY COMMISSIONER GELIN AND IN VARIOUS FORMS OR FASHION BY THE REST OF US.
INTERIM CITY MANAGER YEAH, I'M SORRY TO INTERRUPT, BUT I'VE BEEN TRYING COMMISSIONER GELIN HAD ASKED ME TO REMOVE THESE ITEMS AND HAVE THEM ON FOR THE REGULAR AGENDA, SO I
[04:25:02]
JUST WANTED TO PUT THAT ON THE RECORD THAT THAT WAS HIS REQUEST.OK, SO THAT IS MEANING THAT THIS IS BEING MOVED TO WEDNESDAY NIGHT'S MEETING, IS THAT WHAT I'M HEARING OR IS JUST BEING MOVED TO THE NEXT WORKSHOP, WHICH IS A REGULAR AGENDA.
HIS REQUEST WAS TO MOVE IT TO WEDNESDAY NIGHT'S MEETING.
IF THIS ITEM IS BEING MOVED TO WEDNESDAY NIGHT'S MEETING, WE HAVE NO BACKUP.
WE HAVE NO INFORMATION ON THE LAWFUL AUTHORITY AND WHAT CAN AND CANNOT BE DONE.
WHAT WOULD WE BE VOTING ON? WHILE I HAVE NO PROBLEM HAVING THE DISCUSSION ABOUT IT.
IT WOULD BE ANOTHER INCOMPLETE CONVERSATION.
SO I DON'T WANT TO HAVE ANOTHER INCOMPLETE CONVERSATION ON THIS ITEM.
THIS IS TOO IMPORTANT AND I DON'T PERSONALLY, I DON'T FEEL IT SHOULD JUST GET LEFT OVER TO A COMMISSION MEETING WITHOUT HAVING MORE.
I JUST WANTED TO MAKE YOU AWARE OF THE REQUEST, SO YOU KNOW.
CONSIDERING CITY ATTORNEY, I DON'T MEAN TO.
IS THERE CONSENSUS FROM THIS COMMISSION TO DIRECT STAFF TO BEGIN THE PROCESS OF DRAFTING LEGISLATION THAT WOULD PROHIBIT PARTY HOUSES OR SIMILAR TYPES OF USES IN RESIDENTIAL ZONING DISTRICTS? [INAUDIBLE] IF WE RECEIVE CONSENSUS TO MOVE FORWARD AGAIN, WE CAN RATIFY THAT, THAT ACTION ON WEDNESDAY AND WE WILL BEGIN THE PROCESS OF DOING SO AND THEN AGAIN, BRING TO YOU.
NOT ONLY THE PROPOSED LEGISLATION, BUT THE REASONS WHY THE LEGISLATION IS COMING BEFORE YOU, THE PROS AND CONS TO IT AND THE ISSUES POTENTIALLY OF ENFORCEMENT.
THE THINGS THAT NORMALLY NORMALLY WOULD BE DONE ONCE WE RECEIVE DIRECTION TO MOVE FORWARD.
MY UNDERSTANDING WE WOULD DISCUSS WHETHER OR NOT THE PROS AND CONS PRIOR TO YOUR OFFICE DRAFTING THINGS IN CASE THERE WERE MORE CONS THAN PROS IN THIS WAY, WE WERE NOT WASTING YOUR TIME ON DRAFTING LEGISLATION THAT THAT WAS THE WHOLE PURPOSE FOR TRYING TO GET MORE INFORMATION TODAY AND CONSENSUS ON ON THAT AND KNOWLEDGE ON WHETHER OR NOT THIS IS DOABLE.
I MEAN, YOU KNOW, OTHER JURISDICTIONS HAVE SUCH RESTRICTIONS, WE DO NEED TO RECONCILE ANY SUCH LEGISLATION WITH MOST RECENT ENACTMENT BY THE FLORIDA LEGISLATURE THAT PREEMPTS OUR ABILITY TO REGULATE OR OR RESTRICT CERTAIN TYPES OF WHAT ARE GENERICALLY REFERRED TO AS HOME OCCUPATIONS.
I DON'T BELIEVE THAT THIS IS A HOME OCCUPATION OR A HOME BASED BUSINESS.
THIS IS A FOR LACK OF A BETTER DESCRIPTION, A NIGHTCLUB ACTIVITY TAKING PLACE IN A RESIDENTIAL NEIGHBORHOOD.
AGAIN, IT'S IT'S AT THE AT THE DIRECTION OF THIS BODY, HOW YOU WISH TO DIRECT STAFF TO MOVE FORWARD.
COMMISSIONER PLACKO, ARE YOU READY? SO, FOLKS, I'M GOING TO GO TO COMMISSIONER BOLTON.
SO AS THIS IS A WORKSHOP, I THINK THAT WE SHOULD GIVE THE CONSENSUS TO DRAFT A PIECE OF LEGISLATION.
AND IF WE CAN DO THAT BY WEDNESDAY, DRAFT IT PUT IT ON THE AGENDA FOR WEDNESDAY AS THE BACKUP INFORMATION, AND WE CAN PASS IT ON WEDNESDAY.
CAN YOU DO THAT ATTORNEY? BECAUSE OF THE NATURE OF THE OF THE LEGISLATION, IT WOULD HAVE TO FIRST GO TO THE PLANNING BOARD.
BUT AND THEN IT WOULD COME TO YOU ON FIRST READING.
SO FROM A PRACTICAL STANDPOINT, UNFORTUNATELY, NO COMMISSIONER.
OK, SO CAN YOU DRAFT IT? CAN YOU GET DIRECTION TODAY TO DRAFT IT, SEND IT TO THE PLANNING BOARD AND THEN PUT IT IN A SUBSEQUENT CITY COMMISSION? ABSOLUTELY.
SO THEN I THINK THAT THAT SHOULD BE THE QUESTION TO ASK FOR CONSENSUS TO HAVE THE CITY ATTORNEY DRAFT A PIECE OF LEGISLATION [INAUDIBLE] TO SET FOR THE PLANNING BOARD AND THEN PUT IT ON THE NEXT AVAILABLE AGENDA AFTER THE PLANNING BOARD MEETING.
WOULD THAT BE WHAT WOULD YOU SUGGEST, WE ASK? OKAY.
SO IF WE CAN MOVE ALONG WITH THAT?
[04:30:01]
WELL, I APPRECIATE YOUR HELP.I ALSO WANT TO ASK WHEN THIS IS BEING DRAFTED.
ONE OF MY CONCERNS WAS SOME OF THE STUFF THAT IS DRAFTED.
WE HAVE NO ABILITY TO HAVE OUR CODE ENFORCEMENT THERE ON A WEEKEND OR A LATE NIGHT OR POLICE.
SO MY REQUEST IS IF YOU'RE GOING TO DRAFT LEGISLATION, PLEASE MAKE SURE IT HAS [INAUDIBLE] AND IT GIVES OUR PERSONNEL.
THE ABILITY TO ACTUALLY DO SOMETHING VERSUS JUST SAY, HEY.
IF NOT, IT'S A WASTE OF EVERYBODY'S TIME.
I TAKE IT COMMISSIONER GELIN BOLTON IS IN FAVOR.
IS THAT CORRECT? COMMISSIONER PLACKO.
FIRST, I HAD MY LIGHT UP PRIOR ON NUMBER THREE, I WANT TO BE VERY CLEAR THAT I'M TALKING ABOUT FUTURE EXTENSIONS.
I'M NOT TALKING ABOUT ANYTHING THAT HAS ALREADY HAPPENED.
I JUST WANT TO BE VERY CLEAR ABOUT THAT.
AS FOR NUMBER ONE, TIME IS OF THE ESSENCE HERE.
AND THE SOONER WE GET IT TAKEN CARE OF, THE BETTER.
OK, SO BASICALLY, YES, PLEASE PUT SOME [INAUDIBLE] IN IT, AND THAT'S GOOD.
YOU HAVE CONSENSUS TO GO FORWARD ON THAT.
CAN I JUST CLARIFY? I'M SORRY.
THE YES IS TO DRAFT LEGISLATION THAT WILL GO TO THE PLANNING BOARD.
OK, AND THEN COME TO COMMISSION.
DISCUSSION AND DIRECTION RELATED TO THE CALENDAR YEAR, 2021 CALENDAR YEAR,
[8. Discussion and direction related the CY2021 and CY2022 Commission meeting dates]
2022 COMMISSION MEETING DATES REQUESTED BY THE CITY CLERK, CITY CLERK, THE FLOOR IS YOURS.THANK YOU SO MUCH MADAM MAYOR, IF I MAY.
WE HAVE SOME SCHEDULING ISSUES WE'D LIKE TO DISCUSS WITH YOU.
THE FIRST TWO IS TYPICALLY OR HISTORICALLY WE CANCEL AT THE DIRECTION OF THE COMMISSION.
WE CANCEL THE MEETING DIRECTLY BEFORE THANKSGIVING AND THE WEEK OF CHRISTMAS, SO WE WOULD JUST NEED DIRECTION ON THAT.
THAT BEING SAID THAT ELIMINATES THE THE WORKSHOP ON THAT WEEKS AS WELL, AND DUE TO ORGANIZATIONAL NEEDS, WE STILL NEED TO SCHEDULE SOME WORKSHOPS.
SO WE'RE LOOKING AT THOSE ON NOVEMBER THE 8TH, AND DECEMBER THE 6TH, WE NEED CONSENSUS TO SCHEDULE THOSE AT 10:00 A.M..
SO NOW I NEED CONSENSUS REGARDING CANCELING THE COMMISSION MEETING SO IT COULD BE PUT ON WEDNESDAY'S MEETING, CORRECT? JUST PART OF THE ISSUE IS JUST SO YOU ARE AWARE OF IS THAT I HAVE A CONFLICT IN THOSE STATES.
I'M TRYING TO GET MR. [INAUDIBLE] TO BE AVAILABLE AND STAND IN AND BE HERE IN MY STEAD, SO.
SO I HAVE A CONFLICT ON NOVEMBER 8TH, NOVEMBER 9TH HAPPENS TO BE MY WEDDING ANNIVERSARY, AND SO I'M NOT GOING TO BE AVAILABLE THAT WEEK.
SO TO ASK AND I WANT TO ATTEND WORKSHOPS, BUT I WOULD NOT BE ABLE TO ATTEND THERE.
THE CITY ATTORNEY IS NOT AVAILABLE.
AND SO TO ASK COMMISSIONER PLACKO TO RECANT HER YES AND NOT SCHEDULE A WORKSHOP ON NOVEMBER 8TH.
INTERIM CITY MANAGER, YOU HAVE TOLD US THAT YOU HAVE NEEDED WORKSHOPS.
IF WE ARE NOW NOT GOING TO HAVE ONE, IS THE SCHEDULING OF THE WORKSHOPS ACTUALLY WITHIN THIS COMMISSION'S PURVIEW.
I IMAGINE SO I DON'T KNOW THE CODE ABOUT IT, BUT THE THE I MEAN, WE HAVE BUSINESS THAT WE HAVE TO CONDUCT AND WE WANT EVERYBODY TO BE HERE.
SO THAT'S WHY WE'RE BRINGING IT TO YOU FOR DISCUSSION.
SO HASN'T IT BEEN IN THE PAST? AND MAYBE WE NEED TO CLARIFY IN THE PAST, WE HAVE BEEN TOLD THE ONLY THING THAT THIS COMMISSION HAS CONTROL OVER ARE THE CANCELING OF WORK OF COMMISSION MEETINGS.
WE DO NOT HAVE CONTROL OVER WORKSHOPS OR ANY OTHER MEETINGS.
THOSE ARE WITHIN THE CITY MANAGER'S PURVIEW, NOT OURS.
AND WHILE I DO THINK IT IS IMPORTANT FOR ALL OF US TO BE IN ATTENDANCE AND I'M GLAD THAT COMMISSIONER BOLTON WILL BE HAVING A NICE TIME AWAY WITH HIS WIFE FOR THEIR ANNIVERSARY.
THE CONCERN IS THAT WE DON'T HAVE ANOTHER DATE, SO.
THERE DOES NOT NEED TO BE CONSENSUS ON WHETHER OR NOT, WERE AVAILABLE, YOU KNOW, THE SCHEDULE OF US, IF WE ARE NOT AVAILABLE AND UNDERSTANDING THE RULES,
[04:35:01]
RIGHT? THAT WOULD BE YOUR CALL, WHETHER OR NOT YOU SAID IT.BUT AT THIS TIME, THERE IS CONSENSUS THAT THIS COMMISSION WILL SAY THAT THERE WILL BE NO MEETING FOR THE MISSION MEETINGS FOR THANKSGIVING WEEK AND FOR CHRISTMAS TIME THOSE LAST TWO MEETINGS OF THE MONTH.
THE THE CONSENSUS IS THAT THERE'S NO WORKSHOP ON THE ON THE 8TH AND NO COMMISSIONER MEETING ON THE ON THE 10TH AND NO COMMISSION MEETING LEADING UP TO CHRISTMAS.
THAT'S WHAT WE GET CONSENSUS ON.
I UNDERSTAND WHAT WE ARE GIVING CONSENSUS ON, BUT THE REALITY IS IT MAY NOT BE WITHIN OUR ROLE TO GIVE CONSENSUS OF WHETHER WE CAN TELL WHETHER WE'RE GOING TO BE THERE OR NOT.
BUT IF THE CITY MANAGER HAS TO SET A MEETING FOR A WORKSHOP, IT DOES NOT NECESSARILY HAVE TO BE WITH OUR CONSENSUS.
THEN WHY DID WE BRING THIS ITEM FORWARD? BECAUSE SOMETIMES WE'RE A LITTLE TOO POLITE.
CITY CLERK FOR THE RECORD, WE'RE ASKING TO CANCEL THE MEETINGS ON THE WEEKEND WEEK OF THANKSGIVING AND CHRISTMAS.
WE'RE NOT ASKING TO CANCEL THE MEETING ON NOVEMBER THE 10TH.
THEN WE ASKED FOR CLARIFICATION ON NOVEMBER THE 8TH FOR A WORKSHOP AND NOVEMBER OR DECEMBER THE 6TH FOR A WORKSHOP, SO BIFURCATING THIS COMMISSION.
DO WE AGREE TO CANCEL THE SECOND MEETING OF THE MONTH IN NOVEMBER AND DECEMBER? WE WE'VE CORRECT, WELL, BIFURCATING IT.
MAKING IT TRY TO MAKE THIS CLEANER.
SO, INTERIM CITY MANAGER, YOU'VE HEARD THAT.
THERE IS NOT 100 PERCENT OUT OF THE THREE OF US AVAILABILITY FOR THE WORKSHOPS.
IT'S SOMETHING THAT I THINK CITY STAFF HAS TO DETERMINE HOW TO PROCEED WITH THE WORKSHOPS.
AND WE WILL BE PROCEEDING WITH THE WORKSHOPS IN JANUARY THROUGH THE REST OF THE YEAR, WHICH WILL BE SCHEDULED ON THE FOURTH MONDAY OF THE MONTH.
SO THAT WAS HOW WE WERE PROCEEDING.
BUT BECAUSE THOSE MEETINGS WERE CANCELED, WE EXPECTED THAT THOSE MEETINGS WOULD BE CANCELED.
IT DIDN'T MAKE ANY SENSE TO TRY TO PUT A WORKSHOP ON.
SO IN THAT CASE, WE'VE SHIFTED TO THE SECOND MEETING AND THAT'S WHY WE'RE ASKING SO THAT WE CAN HAVE A PRODUCTIVE MEETING AND CONVERSATION.
AT THIS TIME WITH NOTHING FURTHER.
SO WE HAVE CONSENSUS TO CANCEL THE MEETINGS FOR THANKSGIVING AND CHRISTMAS, EVERYBODY IS OK WITH THAT.
AND FINALLY, THE RESOLUTION THAT WAS PASSED ALMOST A YEAR AGO REGARDING THE SECOND MEETING OF THE MONTH, BEGINNING AT 7 P.M., WE BROUGHT THAT FORWARD.
AND THE CONSENSUS AT THE TIME WAS TO MOVE BOTH OF THOSE MEETINGS TO 6 P.M.
AFTER JANUARY 1ST, BUT THAT FAILED.
THE RESOLUTION WILL ESSENTIALLY EXPIRE ON THE DECEMBER THE 31ST, 2021, AND THE MEETING WILL REVERT BACK TO 9:30 A.M.
FOR THE SECOND MEETING OF THE MONTH.
THANK YOU FOR LETTING US KNOW.
IS THAT THE CASE? ISN'T THAT THAT'S THE RESOLUTION IS READS AS THE RESOLUTION WILL BE IN EFFECT UNTIL DECEMBER 31ST, 2021, AT WHICH TIME THE CITY COMMISSION CAN EVALUATE OR ADJUST THE MEETING TIME FOR THE SECOND MEETING OF THE MONTH.
MAYOR, I'M SORRY, CAN I JUST GO BACK TO THE LAST ITEM BECAUSE I WANT TO MAKE SURE THAT WE HAVE DIRECTION ABOUT WHETHER OR NOT TO ADD THE TWO OTHER ITEMS THAT WERE NOT DISCUSSED TO THE REGULAR AGENDA THAT COMMISSIONER GELIN REQUESTED.
SO I JUST WANT TO MAKE SURE WE'RE CLEAR ABOUT WHETHER WE'RE PUTTING ON NUMBER TWO AND NUMBER THREE FOR THE REGULAR MEETING.
I UNDERSTAND, NUMBER ONE, WE'RE GOING TO DRAFT, WE HAVE CONSENSUS TO DRAFT LEGISLATION THAT WILL GO TO THE PLANNING BOARD.
AND THEN AS FAR AS TWO AND THREE, I AM NOT CLEAR ON WHAT THE WHETHER WE CAN BRING IT BACK AT THE REGULAR MEETING, AS COMMISSIONER GELIN HAS REQUESTED.
I DON'T KNOW ABOUT, TWO IF IT RELATES TO NUMBER THREE, WHICH RELATES TO THE LAWSUIT ITEM THAT I WAS SHARING WITH YOU EARLIER, THAT HAS CONCERN.
WHILE IT MAY NOT BE FOR EFFECTIVE FOR RIGHT NOW, WHAT IT COULD DO.
LOOK, I'VE GIVEN YOU MY OPINION.
MY ANSWER WOULD BE YES TO GO AHEAD AND PUT IT ON THE MEETING.
AND WITH WHAT BACKUP WILL BE PROVIDED TO US? FOR US TO KNOW WHAT WE'RE VOTING ON IN THE RAMIFICATIONS OF SUCH, WILL THAT BE PREPARED?
[04:40:01]
AS OF RIGHT NOW, I DON'T HAVE BACKUP, JOHN, I DON'T KNOW THAT YOU CAN MAKE THAT HAPPEN, NOR DO I.BUT I WILL FOLLOW UP WITH COMMISSIONER GELIN, SEE IF HE HAS ANY ADDITIONAL BACKUP THAT HE WOULD LIKE TO PROVIDE.
AND YOU KNOW, I WOULD REMIND THE THE THE COMMISSION THAT UNDER THE MOST RECENT VERSION OF THE RULES OF PROCEDURE, COMMISSIONERS DO HAVE THE RIGHT TO PLACE ITEMS ON THE AGENDA, IF TIMELY, SUBMITTED.
AND I KNOW THAT THAT COMMISSIONER GELIN ASKED FOR THESE ITEMS TO BE PLACED ON WEDNESDAY'S AGENDA.
I THINK LAST WEEK, I JUST DON'T KNOW IF THEY ARE WITHIN THE THE FRAME SPECIFIED BY OUR RULES OF PROCEDURE.
THE REQUEST WAS WITHIN THE TIME FRAME, AND I PUT IT ON THE WORKSHOP AGENDA TO GET DIRECTION FROM YOU ALL BEFORE PUTTING ON THE REGULAR AGENDA, SO THAT'S WHY IT SHOWS UP LIKE THIS.
AND YET AGAIN, WE HAVE NO INFORMATION, NO BACK UP, NO DISCUSSION MATERIALS FOR US TO EVEN BE DISCUSSING THIS TODAY TO EVEN KNOW WHAT WE'RE PUTTING ON FOR AN AGENDA ON WEDNESDAY.
IT'S AGAIN BLINDLY PUTTING SOMETHING ON THE AGENDA.
JUST SO I'M UNDERSTANDING COMMISSIONER GELIN ASKED TO HAVE THIS PUT ON THE AGENDA FOR DISCUSSION.
IT'S MY UNDERSTANDING THAT WE'RE DISCUSSING IT SO THAT OUR ATTORNEY HAS DIRECTION TO PUT IT TOGETHER.
WE CAN'T LEGALLY PUT THIS TOGETHER.
I THINK ENOUGH OF US HAVE SPOKEN ABOUT THIS PARTY HOUSE DEAL TO KNOW THAT WE'RE ALL CONCERNED ABOUT IT AND WANT TO DO SOMETHING ABOUT IT.
BUT NOW IT'S UP TO OUR ATTORNEY TO BRING US THE LEGAL EASE OR, AS YOU SAID, THE [INAUDIBLE] TO IT.
SO AT THAT POINT, WE CAN DEAL WITH THAT.
SO AND AS FAR AS NUMBER THREE, I, YOU KNOW, I DEFINITELY WANT THAT BROUGHT FORWARD TO THE MEETING.
I BELIEVE ENOUGH OF US HAVE SHOWN INTEREST IN THIS, THAT WE NEED TO BRING IT FORWARD.
I DON'T SEE THAT WE HAVE CONSENSUS TO BRING IT FORWARD OUT OF THE THREE OF US THAT ARE ON HERE.
WELL, JUST BECAUSE YOU SAID IT COMMISSIONER DOESN'T MEAN THAT I AGREE.
AND THEREFORE THERE'S THREE OF US HERE FOR CONSENSUS AND I DO NOT AGREE.
DID COMMISSIONER PLACKO DISAGREE.
YOU NEED A MAJORITY OUT OF ALL OF US FROM MY UNDERSTANDING OUT OF THE FIVE SPEAKERS].
IT'S NOT TOO HARD TO FIND ITS TWO OUT OF THREE.
THREE OF US PRESENT CITY ATTORNEY WHEN WE LAST HAD THE COMMISSION MEETING AND WE WERE THEN.
THERE IS A QUORUM, THERE'S A MAJORITY IS A MAJORITY OF THE COMMISSIONERS CURRENTLY PRESENT CONSTITUTING A QUORUM? OK, THEN FINE.
THEN WE DO HAVE CONSENSUS AND I AM GOING TO I'M TRYING TO FIND THE RIGHT WORDS.
I'M GOING TO ASK OUR CITY ATTORNEY TO MAKE SURE THAT BEFORE HE DRAFTS ANYTHING AND PUTS ANYTHING OF RECORD THAT HE PROPERLY FIND OUT OUR POSITION.
PUT OURSELVES INTO ANY FURTHER COMPLICATIONS, PLEASE.
I, IF I MAY RESPOND, YES, I AM ACUTELY AWARE OF THE PENDING LITIGATION AND THE ISSUES RAISED IN THAT LITIGATION AND CERTAINLY ALL ACTIONS THAT WE TAKE FOR TAKE ON BEHALF OF THIS COMMISSION AND THE CITY MOVING FORWARD WILL TAKE THAT INTO CONSIDERATION AND CERTAINLY MY ADVICE TO YOU.
ALL WILL TAKE THAT INTO CONSIDERATION AND AND WEIGH HEAVILY ON WHAT OUR THE INFORMATION WE PROVIDE TO YOU AND HOW TO BEST MOVE FORWARD.
BECAUSE YOU KNOW THAT, RIGHT, TO REMAIN SILENT, ANYTHING YOU CAN AND SAY WE'LL BE USED AGAINST YOU IN A COURT OF LAW, INCLUDING TODAY'S DISCUSSION AND THE FACT THAT IT'S BEEN ON TODAY'S AGENDA.
SO I THANK YOU FOR TAKING THAT INTO CONSIDERATION.
EVERYBODY HAVE A GREAT AFTERNOON.
SEE YOU BACK HERE ON WEDNESDAY EVENING.
* This transcript was compiled from uncorrected Closed Captioning.